Sr Executive Assistant Jobs in Santa Rosa Beach, FL

Employment in this role is conditional upon successful execution of the contract by the client.

The Work

The Executive Assistant provides high-level administrative and operational support to senior executives and project leadership, ensuring efficient office and project operations in support of the client’s requirements. The Executive Assistant acts as a key liaison between the executive team, internal staff, stakeholders, and external partners, facilitating effective communication, scheduling, and documentation.

This position aligns with Cayuse’s core values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality in deliverables.

Key Responsibilities

• Provide executive administrative support using the MS Office Suite.
• Apply working knowledge of MilPDS, GTC, DTS, ERM, and DDR to support administrative processes as required.
• Provide administrative and program support to the Commander's Support Staff (CSS) (e.g. In/Out processing, monitoring/managing performance reports, and other programs assigned by the client.
• Provide administrative support to squadron senior leadership (e.g. calendars, meetings, correspondence, travel).
• Support coordination of schedules, correspondence, and administrative documentation.
• Other duties as assigned.

Qualifications – Here’s What You Need

The qualifications and skills listed below are intended to provide a general overview of the requirements for this position. However, due to the anticipated nature of the contract and the absence of a finalized task order from the client, this list should not be considered all-encompassing. Additional qualifications, certifications, skills, or experience specific to the client’s requirements may be identified and requested upon award of the task order. Candidates should demonstrate flexibility and a willingness to adapt to evolving responsibilities as outlined by the client.

• Executive Assistant Journeyman:
  • Associate’s degree or approved equivalent experience.
  • 5 years’ related experience, Working knowledge of MilPDS, GTC, DTS, ERM, and DOR.
  • Active Secret Security Clearance.

Minimum Skills:

• Exceptional interpersonal skills with the ability to communicate in a clear, professional, and articulate manner.
• Exceptional verbal and written communication skills. 
• Excellent organizational, analytical, and problem-solving skills with high-level attention to detail.
• Ability to analyze systems and procedures.
• Strong multitasking skills with the ability to manage multiple design streams across concurrent work effort.
• Must be self-motivated and able to work well independently as well as on a multi-functional team.
• Ability to handle sensitive and confidential information appropriately.

Our Commitment to you / overview of benefits

• Medical, Dental and Vision Insurance; Wellness Program
• Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)
• Short-Term and Long-Term Disability options
• Basic Life and AD&D Insurance (Company Provided)
• Voluntary Life and AD&D options
• 401(k) Retirement Savings Plan with matching after one year
• Paid Time Off

 Reports to: Managing Director

Working Conditions

• Professional office environment, with the ability to work onsite in the main office.
• Must be physically and mentally able to perform duties extended periods of time.
• Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.
• Must be able to establish a productive and professional workspace.
• Must be able to sit for long periods of time looking at computer screen.
• May be asked to work a flexible schedule which may include holidays.
• May be asked to travel for business or professional development purposes.
• May be asked to work hours outside of normal business hours.

 Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.

Cayuse is an Equal Opportunity Employer.  All employment decisions are based on merit, qualifications, skills, and abilities. All qualified applicants will receive consideration for employment in accordance with any applicable federal, state, or local law.