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Specification Specialist Jobs (NOW HIRING)

Tremco

Specification Specialist I

Seattle, WA · On-site

The Specification Specialist reviews and develops project specifications and Scopes of Work to ensure compliance with local building codes, industry standards, and company standards, using their ...

Kop-Coat, Inc.

Specification Specialist I

Seattle, WA · On-site

The Specification Specialist reviews and develops project specifications and Scopes of Work to ensure compliance with local building codes, industry standards, and company standards, using their ...

Actalent

Labeling Specification Specialist

Saint Paul, MN · Hybrid

$30 - $38/hr

Labeling Specification Specialist Help Bring Life-Changing Medical Products to Market Join a team dedicated to delivering safe, effective, and compliant medical products to patients around the world.

HDR

Specification Specialist II

Boston, MA · On-site

In the role of Specification Specialist II , we'll count on you to: * Prepare design development and contract documents specifications for technical projects while ensuring compatibility with ...

Gensler

Specification Specialist

Chicago, IL · On-site

$120K - $140K/yr

... Specifications Specialist, you will research and evaluate architectural materials for their application across a variety of exciting design projects. The role includes working closely with project ...

HDR

Specification Specialist II

Boston, MA · On-site

In the role of Specification Specialist II , we'll count on you to: * Prepare design development and contract documents specifications for technical projects while ensuring compatibility with ...

HDR

Specification Specialist II

Boston, MA · On-site

In the role of Specification Specialist II , we'll count on you to: * Prepare design development and contract documents specifications for technical projects while ensuring compatibility with ...

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Specification Specialist information

What is a specification specialist?

A Specification Specialist is responsible for developing, managing, and ensuring the accuracy of product or project specifications. They collaborate with engineers, designers, and procurement teams to create detailed documentation that meets industry standards and client requirements. Their role often involves reviewing technical data, coordinating with suppliers, and ensuring compliance with regulations. Strong attention to detail, technical knowledge, and communication skills are essential for success in this role.

What are the typical daily responsibilities of a specification specialist?

As a Specification Specialist, your day-to-day tasks often include reviewing project designs, preparing detailed specification documents, and coordinating with architects, engineers, and contractors to ensure requirements are clearly understood and met. You may also be responsible for researching new materials, products, and industry standards to keep specifications current and compliant. Regular meetings and collaboration with multidisciplinary teams are a key part of the role. This dynamic environment provides a balance between technical writing and proactive communication, supporting both independent work and teamwork.

What are the key skills and qualifications needed to thrive as a specification specialist?

To thrive as a Specification Specialist, you need strong analytical abilities, attention to detail, and a background in engineering, architecture, or a related technical field. Familiarity with specification writing tools, CAD software, and relevant standards or industry certifications such as CSI or LEED is often required. Strong organizational skills, effective communication, and the ability to collaborate across multiple departments are key soft skills for this position. These skills ensure accurate and clear documentation that meets project requirements and supports seamless teamwork throughout the project lifecycle.

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Specification Specialist jobs near you
Infographic showing various Specification Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 12% Part Time, and 2% Contract. Highlights an 79% Physical, 2% Hybrid, and 19% Remote job distribution.

Specification Specialist I

Tremco Construction Products Group, Inc.

Beachwood, OH • On-site, Remote

Full-time

Medical, Retirement, PTO

Re-posted 20 days ago

Tremco CPG rating

8.4

Company rating: 8.4 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

Job description


GENERAL PURPOSE OF THE JOB:
The Specification Specialist reviews and develops project specifications and Scopes of Work to ensure compliance with local building codes, industry standards, and company standards, using their expertise to select appropriate items based on project requirements.
We are looking for an Specification Specialist to support our Pacific Northwest Region.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Develop AIA MasterFormat specifications that comply with Tremco requirements, purchasing agreements, local building codes, and industry standards (NRCA, SPRI, Factory Mutual, etc.).
  • Develop specifications in compliance with IBC, IECC, and Tremco-specific requirements & standards
  • Develop specifications based on individual project Scopes of Work, using expertise, experience, and best practices to select appropriate items.
  • Assist Estimators in understanding specifications for bid preparation and pricing.
  • Calculate wind-uplift design pressures based on project specifics.
  • Understand and apply 3rd party test reports for Tremco systems for specifications
  • Identify and resolve service, process, or quality system problems; ensure proper resolution implementation.
  • Implement best practices to enhance the efficiency and accuracy of the specification development process.
  • Stay updated with compliance policies to ensure specifications and drawings align with contract agreements.
  • Monitor and ensure compliance with evolving building codes, industry regulations, and roofing standards by staying current with building code changes; escalate and implement necessary adjustments in design and construction practices.
  • Ensure specification work is completed in a timely manner
  • Ensure specification work is compliant, clear, concise, correct, and complete.
  • Ensure compatibility of specified products.
  • Collaborate, coordinate, and communicate with Program Managers, Construction Managers, Sales, Estimators, and Field Technicians throughout the specification development process to ensure contract requirements are specified.
  • Communicate with Product & Technical as needed throughout the specification development process.
  • Provide support to the Specification Specialist team and Product & Technical Solutions Department to achieve company-wide goals and targets.
  • Maintain educational credentials
  • Responsibilities include any and all responsibilities deemed necessary by the manager
  • Utilize Tremco's platforms for job and data management (E-builder, Spec Writer, Salesforce, Microsoft Teams, etc.).
  • Proficient in Tremco's products and systems, including application, use, coverage rates, compatibility, and limitations.
  • Proficient in UL Product iQ, RoofNav, Florida Building Code (NEMO reports) and NRCA Roof Wind Designer websites/programs.

These additional duties may also be required depending on region:
  • Prepare and review addenda and pre-bid documentation as needed.
  • Create AutoCAD drawings from detailed Scopes of Work.
  • Use established cost models to build a price for company bids
  • Assist & train Sales Reps with the Specification process
  • Assist & train in proposal/presentation preparation for key accounts

EDUCATION:
Bachelor's degree or applicable 3-5 years of experience in Specifications
EXPERIENCE:
3-5 years of applicable experience in Specifications; 2+ years of in-field experience preferred.
CERTIFICATES, LICENSES, REGISTRATIONS:
  • American Institute of Architects (AIA) member
  • IIBEC member
  • Construction Specifications Institute (CSI) member

OTHER SKILLS AND ABILITIES:
Computer Skills - Ability to efficiently use computers, type accurately, navigate the internet, and utilize basic computer functions to support daily tasks and communication.Highly ProficientAttention to Detail - Ensuring specifications are accurate and meet company standards.Highly ProficientTechnical Knowledge - Understanding of building materials and codes, construction techniques, as well as building material characteristics, performance and compatibilityProficientTechnical Knowledge - CAD knowledge / familiarityProficientAnalytical Skills - Ability to assess project requirements and select appropriate items.ProficientCommunication Skills - Effectively communicate verbally and in writingProficientOrganizational Skills - Managing multiple projects and administrative tasks efficiently in alignment with deadlinesProficientProblem-Solving - Addressing any discrepancies or issues in project specificationsProficientCollaboration Skills - Effectively collaborating with colleagues and sales teams.ProficientTechnical Adaptability - Learning and using various software or tools; adapting to new technologies and processes; troubleshooting and resolving technical issues.ProficientCognitive Flexibility - Ability to learn new concepts quickly; problem solving in novel situations; open-mindedness to different perspectivesProficientProgram Familiarity - Microsoft 365 suite, Salesforce, RoofNav, UL IQ, Miami-Dade Product Control SearchProficient
The salary range for applicants in this position generally ranges between $74,000 and $90,000. This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Benefits:
Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Commission, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

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