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Special Event Assistant Jobs (NOW HIRING)

Strasburg Rail Road

Special Event Personnel

Ronks, PA · On-site

$14.50 - $19.25/hr

... and special offerings. Event Staff serve the company and its guests by fulfilling a variety of ... Essential Duties Assist with event setup and teardown, including but not limited to the setup and ...

Adams 12 Five Star Schools

Event Assistant

Thornton, CO · On-site

$17.86/hr

Position Type: Athletics/Event Assistant Date Posted: 6/16/2026 Location: Educational Support ... and special events held at the Veteran' Memorial Aquatic Center , Five Star Stadium and North ...

OWA

Special Events Assistant, Part-Time

Foley, AL · On-site

$13/hr

Serve as part of the on-site Special Event team and is present for the entirety of all assigned ... * Assist with development and implementation of creative tasks required to produce events

SouthWest Transit (MN)

Special Event Staff

Eden Prairie, MN · On-site

$20 - $25/hr

Direct passengers from the parking ramp or fairgrounds to the bus boarding area. Assist passengers ... Special Event Supervisor ($25/hr): Open/close the park and ride facility/fairground area at which ...

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Special Event Assistant information

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How much do special event assistant jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for special event assistant in the United States is $18.19, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $18.99 per hour, depending on experience, location, and employer.

What is a special event assistant?

Special Event Assistants are professionals who help plan, coordinate, and execute events such as weddings, conferences, fundraisers, or corporate functions. They support event planners and coordinators with tasks like setting up venues, managing guest lists, handling logistics, and ensuring everything runs smoothly during the event. Their role is essential to making sure all details are taken care of and that the event is successful and enjoyable for all attendees.

What are the key skills and qualifications needed to thrive as a special event assistant, and why are they important?

To thrive as a Special Event Assistant, you need organizational skills, attention to detail, and basic knowledge of event planning principles, typically supported by a high school diploma or relevant experience. Familiarity with event management software, scheduling tools, and basic office applications like Microsoft Office is common in this role. Strong interpersonal communication, problem-solving abilities, and a customer-focused attitude help individuals excel in fast-paced event settings. These skills ensure smooth event execution, effective teamwork, and a positive experience for attendees and stakeholders.

What are some common challenges faced by special event assistants during event execution, and how can they be managed?

Special Event Assistants often encounter challenges such as last-minute changes to schedules, vendor delays, or unforeseen technical issues during events. Successfully managing these situations requires strong problem-solving skills, adaptability, and clear communication with the event team and stakeholders. Being proactive—such as preparing contingency plans and maintaining detailed checklists—can help minimize disruptions and ensure the event runs smoothly. Building good relationships with vendors and colleagues also allows for more effective collaboration when unexpected issues arise.

What is the difference between Special Event Assistant vs Event Coordinator?

AspectSpecial Event AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer experience in event planningTypically requires experience in event planning; certifications like CMP are a plus
Work EnvironmentAssists in event setup, logistics, and support during events, often in temporary or venue settingsOversees entire event planning process, manages vendors, and coordinates teams
Employer & Industry UsageUsed by event planning companies, venues, and organizations for supporting rolesCommonly employed by event planning firms, corporations, and nonprofits for managing events

The Special Event Assistant primarily supports event setup and logistics, working under supervision, while the Event Coordinator manages the entire planning process, vendor relations, and execution. Both roles are essential in the event industry but differ in responsibility level and scope.

What cities are hiring for Special Event Assistant jobs?

Cities with the most Special Event Assistant job openings:

What are the most commonly searched types of Special Event jobs?

The most popular types of Special Event jobs are:

What states have the most Special Event Assistant jobs?

States with the most job openings for Special Event Assistant jobs include:

Special Event Assistant jobs near you
Infographic showing various Special Event Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 18% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $37,832 per year, or $18.2 per hour.

Special Event Personnel

Strasburg Rail Road Company

Ronks, PA

$14.50 - $19.25/hr

Full-time, Part-time

Retirement

Re-posted 24 days ago

Job description

Strasburg Rail Road Company
Position Description
Position Title: Event Staff
FLSA: Non-Exempt
Retirement: 401k
FT or PT: Part-Time Seasonal
Position Reports To: Guest Services Manager/Event Coordinator/ Entertainment
Position Purpose: Event Staff is an integral position to the quality and success of the Strasburg Rail Road featured events and special offerings. Event Staff serve the company and its guests by fulfilling a variety of roles and executing different tasks that provide logistical support, ensure safety, and direct, assist, and entertain guests.
Essential Duties
Assist with event setup and teardown, including but not limited to the setup and teardown of tables, chairs, tent flooring, staging, display fixtures, games and activities, food service stations and more.


Direct traffic and/or the parking of vehicles.
Greet guests as they enter the event and respective activities.
Monitor and/or administer various activities.


Support and assist "characters" (e.g. Easter Bunny, Sir Topham Hatt, Santa Claus).
Provide guest assistance as needed


Address guest concern in a friendly and courteous manner.
Answer questions and accurately disseminate event information.
Protect roadway or railroad crossings and ensure guest safety.


Smile.
Perform other duties as required.
Qualifications
Strong work ethic and positive attitude.


Proven customer service skills preferred.
Punctuality.
Working Conditions
Part-time hours revolve primarily around an established event schedule.


Events are rain or shine. Working out in all weather conditions.
Requires frequent standing and/or walking for long periods of time.


Must be able to lift 25 pounds.
Intent And Function Of Job Description
Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified Team Members are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions.

Well-constructed job descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions.

In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Supervisors as deemed appropriate may assign additional functions and requirements. In accordance to the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals.

However, no accommodations will be made which may pose serious health or safety risks to the Team Member or others or which impose undue hardships on the organization. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer.

Team Members can be terminated for any reason not prohibited by law. EEOC Employer.

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