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Special Event Assistant Jobs (NOW HIRING)

SouthWest Transit

Special Event Staff

Eden Prairie, MN · On-site

$20 - $25/hr

The Special Event Supervisor opens/closes the SWT park and ride facility/fairground area they are ... Direct passengers from the parking ramp or fairgrounds to the bus boarding area. * Assist ...

Events Unlimited

Office and Event Assistant

Tualatin, OR · On-site

$20 - $32/hr

Ability to thrive under stressful/special circumstances. * Willingness to pitch in on any level in order to help the company. * Be Flexible to last minute schedule changes and company/customer needs.

High Spirits Hospitality

Event Assistant

Greenville, SC · On-site

$18 - $22/hr

... and special projects as assigned. * Frequently work event shifts as a wedding coordinator or assistant coordinator, helping ensure seamless execution and timely resolution of client needs. Venue ...

City of Waxahachie

Event Assistant

Waxahachie, TX

$46K - $65K/yr

Perform duties during special events to ensure event areas are properly set up, supplied, and ... Assist with the inspection and maintenance of event equipment and facilities; report damage ...

City of Waxahachie, TX

Event Assistant

Waxahachie, TX · On-site

$46K - $65K/yr

Perform duties during special events to ensure event areas are properly set up, supplied, and ... * Assist with the inspection and maintenance of event equipment and facilities; report damage ...

OWA

Special Events Assistant, Full-Time

Foley, AL · On-site

$15.45/hr

Serve as part of the on-site Special Event team and is present for the entirety of all assigned ... * Assist with development and implementation of creative tasks required to produce events

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How much do special event assistant jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for special event assistant in the United States is $18.19, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $18.99 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Special Event Assistant, and why are they important?

To thrive as a Special Event Assistant, you need organizational skills, attention to detail, and basic knowledge of event planning principles, typically supported by a high school diploma or relevant experience. Familiarity with event management software, scheduling tools, and basic office applications like Microsoft Office is common in this role. Strong interpersonal communication, problem-solving abilities, and a customer-focused attitude help individuals excel in fast-paced event settings. These skills ensure smooth event execution, effective teamwork, and a positive experience for attendees and stakeholders.

What is the difference between Special Event Assistant vs Event Coordinator?

AspectSpecial Event AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer experience in event planningTypically requires experience in event planning; certifications like CMP are a plus
Work EnvironmentAssists in event setup, logistics, and support during events, often in temporary or venue settingsOversees entire event planning process, manages vendors, and coordinates teams
Employer & Industry UsageUsed by event planning companies, venues, and organizations for supporting rolesCommonly employed by event planning firms, corporations, and nonprofits for managing events

The Special Event Assistant primarily supports event setup and logistics, working under supervision, while the Event Coordinator manages the entire planning process, vendor relations, and execution. Both roles are essential in the event industry but differ in responsibility level and scope.

What are Special Event Assistants?

Special Event Assistants are professionals who help plan, coordinate, and execute events such as weddings, conferences, fundraisers, or corporate functions. They support event planners and coordinators with tasks like setting up venues, managing guest lists, handling logistics, and ensuring everything runs smoothly during the event. Their role is essential to making sure all details are taken care of and that the event is successful and enjoyable for all attendees.

What are some common challenges faced by Special Event Assistants during event execution, and how can they be managed?

Special Event Assistants often encounter challenges such as last-minute changes to schedules, vendor delays, or unforeseen technical issues during events. Successfully managing these situations requires strong problem-solving skills, adaptability, and clear communication with the event team and stakeholders. Being proactive—such as preparing contingency plans and maintaining detailed checklists—can help minimize disruptions and ensure the event runs smoothly. Building good relationships with vendors and colleagues also allows for more effective collaboration when unexpected issues arise.
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What cities are hiring for Special Event Assistant jobs? Cities with the most Special Event Assistant job openings:
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What job categories do people searching Special Event Assistant jobs look for? The top searched job categories for Special Event Assistant jobs are:
Special Event Assistant jobs near you
Infographic showing various Special Event Assistant job openings in the United States as of May 2026, with employment types broken down into 3% As Needed, 47% Full Time, 47% Part Time, and 3% Temporary. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $37,832 per year, or $18.2 per hour.

Event Assistant

HISTORICAL SOCIETY OF WESTERN PENNS

Pittsburgh, PA • On-site

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 18 days ago

Job description

About the Senator John Heinz History Center
The Senator John Heinz History Center is a Smithsonian-affiliated Museum and a first-day Pittsburgh attraction that presents compelling stories from American history with a Western Pennsylvania connection, all in an interactive and engaging environment for visitors of all ages. The largest history museum in Pennsylvania, the AAM-accredited History Center attracts large and diverse audiences to its 370,000-square-foot facility in Pittsburgh's historic Strip District that includes six floors of long-term and changing exhibition space along with spectacular spaces for unique events.
The History Center's family of museums includes the Western Pennsylvania Sports Museum, a dynamic museum-within-a-museum; the Fort Pitt Museum in Point State Park; and Meadowcroft Rockshelter & Historic Village, a National Historic Landmark located in Avella, Washington County, Pa. The History Center also leads a partnership of more than 125 regional historical societies, museums, and organizations dedicated to preserving local history - the History Center Affiliates Program.
A popular destination for families and visitors to our region, the History Center attracts more than 250,000 visitors annually and reaches millions through virtual programs and digital outreach. The History Center was recently recognized as America's #1 History Museum by USA TODAY and "Pittsburgh's Best Museum" by Pittsburgh Magazine.
Job Posting
The Events Assistant provides support to the Events Department in the facilitation and coordination of onsite event rentals, including weddings, corporate functions, and social events. This includes event document creation and upkeep, providing day-of event support, post-event follow-up, and assistance in developing social media platforms. The Event Assistant will provide support to the Events Department Leadership Team including the Director of Sales and Events, Sales and Events Manager, Sales and Events Coordinator and Operations Coordinators to help maximize sales and revenue in our spaces and improve departmental procedures to enhance the clients' planning experience.
The Events Assistant fosters positive internal and external relationships, brings energy, enthusiasm, and endeavors to work in a collaborative environment in order to maintain and grow the financial strength of the institution through collaboration of rental events.
This is a full-time, hourly, non-exempt position reporting to the Director of Sales & Events. Evenings and weekends are required.
The successful candidate will have a High School diploma or equivalent, advanced education is desired, but not essential. At least one year experience is required in one or more of the following areas: events, facility rental coordination, or hospitality industry.
  • Ability to manage projects both independently and as part of a team; ability to innovate, solve problems and remain calm under pressure, capable of overcoming issues as they arise.
  • Possess strong oral and written communication skills, and the ability to communicate effectively with a wide variety of people; strong administrative skills; must be detail oriented and highly organized with strong project management skills; have the ability to multi-task, meet deadlines, and work well in a fast-paced work environment.
  • Marketing and social media experience is essential.
  • The successful candidate should have a passion for special events, enjoy working evenings and weekends, have a positive attitude and inspire confidence in others, and have the ability to create and maintain positive professional relationships with internal staff, clients and vendors.
  • Proficiency in all Microsoft Office applications including Outlook, Word, Power Point and Excel required.

Why Work at the History Center?
  • Rewarding, mission-driven work that makes an impact in the community
  • Smithsonian-affiliated Museum located in Pittsburgh's vibrant and historic Strip District
  • Voted the #1 history museum in the nation by USA Today
  • Voted Best Museum in Pittsburgh by Pittsburgh Magazine
  • Highly professional, collegial staff and dedicated volunteers
  • Located in Pittsburgh, one of America's "most livable" cities
  • Dynamic workplace in Pittsburgh's historic Strip District
  • Full benefits package, including medical, dental, and vision insurance
  • Flexible Spending Account (FSA) options
  • 403(B) retirement plans with employer match
  • Paid time off (vacation, personal, and sick days)
  • Paid Parental Leave
  • Nine (9) paid holidays
  • Company paid life insurance / LTD
  • Wellness and Employee Assistance Program
  • Discounts in the Museum Shop and Cafe
  • Public transportation and parking options nearby

Apply