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Special Event Assistant Jobs (NOW HIRING)

Troon Golf

Event Assistant

Rye, NY · On-site

Event Assistant Location: Harrison, NY Position Type: Part-Time (Weekdays) About Harrison Meadows ... golf, dining, and special events in Westchester County. We pride ourselves on delivering ...

Field Museum

Special Event Coordinator

Chicago, IL

$48K - $52K/yr

Special Event Coordinator FLSA Status: Exempt Department: Special Events Our Mission: Since the ... Coordinate space usage for the Museum using the Reserve software system. * Assist the Manager ...

Troon

Event Assistant

Rye, NY

$21/hr

... golf, dining, and special events in Westchester County. We pride ourselves on delivering ... and assist members, guests, and vendors in a professional and friendly manner • Manage phone ...

Brauhaus Cleveland, LLC

Special Event Personnel

Cleveland, OH · On-site

$15.50 - $19.25/hr

Hofbrauhaus Cleveland - Special Event Personnel Hofbrauhaus Cleveland is seeking energetic and motivated Special Event Personnel . The mission statement to achieve our desired results in this role:

Field Museum

Special Event Coordinator

Chicago, IL · On-site

$48K - $52K/yr

Special Event Coordinator FLSA Status: Exempt Department: Special Events Our Mission: Since the ... Coordinate space usage for the Museum using the Reserve software system. * Assist the Manager ...

Field Museum

Special Event Coordinator

Chicago, IL · On-site

$48K - $52K/yr

Special Event Coordinator FLSA Status: Exempt Department: Special Events Our Mission: Since the ... Coordinate space usage for the Museum using the Reserve software system. * Assist the Manager ...

Cal Alumni Association

Event Assistant

Berkeley, CA · On-site

$19 - $20/hr

As an Event Assistant you will play a key role in providing customer service for guests visiting ... everyone that comes to Alumni House. Assist with special projects as needed. Required ...

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How much do special event assistant jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for special event assistant in the United States is $18.19, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $18.99 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Special Event Assistant, and why are they important?

To thrive as a Special Event Assistant, you need organizational skills, attention to detail, and basic knowledge of event planning principles, typically supported by a high school diploma or relevant experience. Familiarity with event management software, scheduling tools, and basic office applications like Microsoft Office is common in this role. Strong interpersonal communication, problem-solving abilities, and a customer-focused attitude help individuals excel in fast-paced event settings. These skills ensure smooth event execution, effective teamwork, and a positive experience for attendees and stakeholders.

What is the difference between Special Event Assistant vs Event Coordinator?

AspectSpecial Event AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer experience in event planningTypically requires experience in event planning; certifications like CMP are a plus
Work EnvironmentAssists in event setup, logistics, and support during events, often in temporary or venue settingsOversees entire event planning process, manages vendors, and coordinates teams
Employer & Industry UsageUsed by event planning companies, venues, and organizations for supporting rolesCommonly employed by event planning firms, corporations, and nonprofits for managing events

The Special Event Assistant primarily supports event setup and logistics, working under supervision, while the Event Coordinator manages the entire planning process, vendor relations, and execution. Both roles are essential in the event industry but differ in responsibility level and scope.

What are Special Event Assistants?

Special Event Assistants are professionals who help plan, coordinate, and execute events such as weddings, conferences, fundraisers, or corporate functions. They support event planners and coordinators with tasks like setting up venues, managing guest lists, handling logistics, and ensuring everything runs smoothly during the event. Their role is essential to making sure all details are taken care of and that the event is successful and enjoyable for all attendees.

What are some common challenges faced by Special Event Assistants during event execution, and how can they be managed?

Special Event Assistants often encounter challenges such as last-minute changes to schedules, vendor delays, or unforeseen technical issues during events. Successfully managing these situations requires strong problem-solving skills, adaptability, and clear communication with the event team and stakeholders. Being proactive—such as preparing contingency plans and maintaining detailed checklists—can help minimize disruptions and ensure the event runs smoothly. Building good relationships with vendors and colleagues also allows for more effective collaboration when unexpected issues arise.
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Special Event Assistant jobs near you
Infographic showing various Special Event Assistant job openings in the United States as of May 2026, with employment types broken down into 3% As Needed, 47% Full Time, 47% Part Time, and 3% Temporary. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $37,832 per year, or $18.2 per hour.

Special Event Assistant

Urban Air Adventure Park

Plymouth, MN • On-site

$16/hr

Full-time

Posted 18 days ago

Job description

SPECIAL EVENT ASSISTANT
JOB SUMMARY
This energetic individual will be responsible for assisting our Event Sales Manager with the execution of special events at Urban Air.
YOU WILL BE GREAT IF...
  • You possess strong communication skills and are comfortable dealing with park management and outside vendors.
  • Your planning and organizational skills support executing well thought out events and manage last minute changes without impacting the integrity of the event.
  • You're a hands-on team member, ready to assist with decorating, set up and event tear down.
  • You are comfortable testing lighting and audio equipment.
  • You are a multi-tasker that can coordinate the complex needs of a wide variety of events.
  • Your guest first attitude leads you to provide first class customer service.
  • Other duties as assigned.

QUALIFICATIONS
  • Experience in hospitality is a MUST (Theme Parks, Family Entertainment Centers, Hotels, Resorts, Casinos, or Restaurants).
  • 1+ year supervisory or management experience required.
  • Brand Ambassador and Culture Champion!
  • Must be professional, energetic, self-motivated, able to motivate others, and have a positive attitude!
  • Professional grooming and conduct must be constantly displayed.
  • Ability to enthusiastically interact with others.
  • Adaptability, flexibility, general enthusiasm for the business.
  • Strong communication skills: ability to write and verbally communicate in a clear and concise manner.
  • Willing to learn and adapt to changes or challenges.
  • Ability to establish working relationships with all employees, management, and vendors.
  • Exercise good judgment in decision-making.
  • We work while others play! Must be able and willing to work weekends, evenings, and holidays.

COMPENSATION
  • $16.00/hr.

If this is you, apply now!
Urban Air is the pre-eminent indoor adventure park and the market leader in location-based entertainment. The Dallas based entertainment company pioneered the adventure park concept and is the largest adventure park operator in the world. Urban Air's purpose is to help kids have fun and aim higher, achieving those things they never thought they could do.
Urban Air Plymouth is an equal opportunity employer.

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