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Smartsheet Administrator Jobs (NOW HIRING)

Tekberry

Contract Services Administrator

Palo Alto, CA · On-site

$23 - $26.80/hr

Title: Contract Services Administrator Pay Rate Range: $23 - $26.80/hr (DOE) Employment Type ... Enter and maintain records in tracking databases and Smartsheet dashboards. * Build and update ...

Kop-Coat, Inc.

Program Administrator

Beachwood, OH · On-site

The Program Administrator should be a very detail oriented and organized professional who ... SmartSheet * SAP Qualified applicants will receive consideration for employment without regard to ...

Semiserve

Program Administrator

Pelzer, SC

$38 - $43/hr

Program Administrator Location: Pelzer, SC Job Type: Contract-to-Hire (12 Months) Pay Rate: $38.00 ... Knowledge of Smartsheet and Power BI is a plus. * Strong communication skills with the ability to ...

Securitas

Treasury Business Coordinator

Parsippany, NJ · On-site

$70K - $74K/yr

Support month-end close activities, including serving as a Smartsheet administrator. * Prepare reports and analyze financial data to identify discrepancies, trends, and opportunities for improvement.

AVANTech, LLC

Project Administrator

Columbia, SC · On-site

We are seeking a highly organized and detail-orientated Project Administrator to support the ... Microsoft Office, Teams, SharePoint, Smartsheet, or similar is preferred) Benefits: Flexible ...

AVANTech, LLC

Project Administrator

Columbia, SC · On-site

We are seeking a highly organized and detail-orientated Project Administrator to support the ... Microsoft Office, Teams, SharePoint, Smartsheet, or similar is preferred) Benefits: Flexible ...

ITG Communications

Project Administrator

Vancouver, WA · On-site

The Project Administrator, Construction provides critical administrative and operational support to ... Maintain and update internal tracking systems, spreadsheets, and Smartsheet's with real-time ...

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Smartsheet Administrator information

What is a Smartsheet administrator?

A Smartsheet Administrator is a professional responsible for managing and configuring the Smartsheet platform within an organization. They oversee user access, permissions, and security settings, and often provide support and training to end users. Their role includes creating and maintaining sheets, reports, and dashboards, as well as integrating Smartsheet with other business tools. Administrators ensure that workflows run efficiently and that data integrity is maintained across the platform.

What are the key skills and qualifications needed to thrive as a Smartsheet administrator?

To thrive as a Smartsheet Administrator, you need expertise in workflow automation, project management, and data analysis, often supported by a relevant degree or Smartsheet certification. Familiarity with Smartsheet's platform, integrations (like Zapier or Salesforce), and reporting tools is crucial. Strong problem-solving abilities, attention to detail, and effective communication set outstanding administrators apart. These skills facilitate efficient process management, accurate data handling, and successful collaboration across teams using Smartsheet.

What are some common challenges Smartsheet administrators face when managing large teams or organizations?

Smartsheet Administrators often encounter challenges such as maintaining data consistency across multiple sheets, ensuring user access is properly managed, and training team members on best practices. As organizations grow, it becomes increasingly important to create standardized templates, automate workflows, and monitor permissions to prevent errors or security risks. Effective communication and collaboration with project managers, IT, and end users are key to overcoming these challenges and ensuring Smartsheet solutions scale smoothly with the organization's needs.

What is the difference between Smartsheet Administrator vs Project Coordinator?

AspectSmartsheet AdministratorProject Coordinator
Primary RoleManages and maintains Smartsheet platforms, workflows, and user accessSupports project planning, scheduling, and communication
Required SkillsProficiency in Smartsheet, data management, and basic IT skillsOrganizational skills, communication, and project management basics
Work EnvironmentTypically in IT, operations, or administrative teamsIn project teams across various industries
CertificationsSmartsheet certifications often preferredProject management certifications like CAPM or PMP beneficial

The Smartsheet Administrator focuses on managing the platform and ensuring its optimal use, while the Project Coordinator handles project tasks and team communication. Both roles support project success but have different technical and operational focuses.

What states have the most Smartsheet Administrator jobs?

States with the most job openings for Smartsheet Administrator jobs include:

What are popular job titles related to Smartsheet Administrator jobs?

For Smartsheet Administrator jobs, the most frequently searched job titles are:

Infographic showing various Smartsheet Administrator job openings in the United States as of September 2026, with employment types broken down into 75% Full Time, and 25% Contract. Highlights an 87% In-person, and 13% Remote job distribution.

Contract Services Administrator

Palo Alto, CA • On-site

Tekberry
Recruiting and Staffing Services • 51 - 200 employees
Learn more about Tekberryexternal

$23 - $26.80/hr

Other

Medical, Dental, Vision

This job post has expired today. Applications are no longer accepted.

Job description

Title: Contract Services Administrator
Pay Rate Range: $23 - $26.80/hr (DOE)
Employment Type: Contract
Schedule: Full-time, Monday-Friday, 7:00 AM - 4:00 PM
Location: Stanford, CA 94305 (100% Onsite)
Tekberry is looking for a highly organized and detail-oriented Contract Services Administrator to work onsite with our client. In this role, you will support compliance and contract service documentation for campus facilities operations-helping maintain accurate records, schedules, and vendor communication across multiple service categories.
As a W-2 employee, you will have access to health benefits including medical, dental, and vision coverage.
Responsibilities
Document Control & Compliance (50%)
  • Scan, rename, upload, and distribute elevator certifications, fire-safety inspection reports, and other regulated documents.
  • Maintain a centralized digital filing system with consistent naming conventions for version control and retrieval.
  • Verify document accuracy and completeness using established quality-control checklists.
  • Track submission and receipt logs to ensure all reports meet university and regulatory timelines.

Data & System Management (30%)
  • Enter and maintain records in tracking databases and Smartsheet dashboards.
  • Build and update Excel sheets with formulas such as VLOOKUP/XLOOKUP for tracking due dates, compliance status, and vendor assignments.
  • Set up and refine structured folders, calendars, and reporting tools to improve efficiency and visibility across departments.
  • Assist in vendor communication, collecting compliance certificates, and monitoring performance documentation.

Operations Support (20%)
  • Coordinate weekly updates summarizing data accuracy, outstanding documentation, and error-reduction metrics.
  • Identify process improvements in document routing, filing, and communication flow.
  • Support internal audits, safety reviews, and compliance reporting as needed.
Must-Have Qualifications
  • Minimum 1 year of administrative experience involving document or data management, calendaring, or inventory control.
  • Advanced proficiency in Microsoft Excel (including VLOOKUP/XLOOKUP, filters, pivot tables).
  • Smartsheet experience required-ability to create forms, trackers, and dashboards.
  • Understanding of asset and vendor management practices (service intervals, renewals, documentation).
  • Exceptional attention to detail, accuracy, and organizational skills.
  • Ability to work independently and communicate clearly in a fast-paced environment.
Preferred Qualifications
  • Experience supporting facilities management, contracted services, or compliance programs.
  • Familiarity with document-control systems, naming conventions, and data-quality standards.
  • Knowledge of Box, Google Drive, or shared-folder environments for large-scale document organization.
Work Environment
  • 100% onsite at Stanford University; standard hours 7:00 AM - 4:00 PM.
  • Requires occasional campus driving-valid California Driver's License (MVR check required).
  • Office and field settings; may involve light lifting of documents or files.

Tekberry offers a $100 referral bonus for referrals resulting in successful placements!
Tekberry, Inc. is an equal opportunity employer. Qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected categories under applicable laws.
Tekberry, Inc. is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).
By submitting your resume, you consent to receive communications from our organization via text message. All texts are sent by real people, and we look forward to connecting with you about this opportunity!
Check out all our jobs at: https://tekberry.com/search-jobs/
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