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Smartsheet Administrator Jobs (NOW HIRING)

MSH

Office Administrator

Irvine, CA · On-site

$19.25 - $26.50/hr

The Office Administrator will play a key role in supporting company operations through ... and maintain Smartsheet schedules and tracking systems • Coordinate and facilitate product ...

Tekberry

Contract Services Administrator

Palo Alto, CA · On-site

$23 - $26.80/hr

Title: Contract Services Administrator Pay Rate Range: $23 - $26.80/hr (DOE) Employment Type ... Enter and maintain records in tracking databases and Smartsheet dashboards. * Build and update ...

SEG International

Project Administrator

Phoenix, AZ · On-site

SEG has an immediate opening for a Project Administrator. The ideal candidate is detail-oriented ... Smartsheet experience preferred. • Committed to deadlines and clear communication.

dancker

Construction Administrator

Somerville, NJ · On-site

$60K - $80K/yr

Construction Administrator Location: Somerville, NJ The difference you'll make: We're looking for a ... Proficiency with Windows, Microsoft Word, Excel, Outlook, Bluebeam, and Smartsheet * Ability to ...

dancker

Construction Administrator

Somerville, NJ · On-site

$60K - $80K/yr

Construction Administrator Location: Somerville, NJ The difference you'll make: We're looking for a ... Proficiency with Windows, Microsoft Word, Excel, Outlook, Bluebeam, and Smartsheet * Ability to ...

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Smartsheet Administrator information

What is a Smartsheet Administrator?

A Smartsheet Administrator is a professional responsible for managing and configuring the Smartsheet platform within an organization. They oversee user access, permissions, and security settings, and often provide support and training to end users. Their role includes creating and maintaining sheets, reports, and dashboards, as well as integrating Smartsheet with other business tools. Administrators ensure that workflows run efficiently and that data integrity is maintained across the platform.

What are some common challenges Smartsheet Administrators face when managing large teams or organizations?

Smartsheet Administrators often encounter challenges such as maintaining data consistency across multiple sheets, ensuring user access is properly managed, and training team members on best practices. As organizations grow, it becomes increasingly important to create standardized templates, automate workflows, and monitor permissions to prevent errors or security risks. Effective communication and collaboration with project managers, IT, and end users are key to overcoming these challenges and ensuring Smartsheet solutions scale smoothly with the organization's needs.

What are the key skills and qualifications needed to thrive as a Smartsheet Administrator, and why are they important?

To thrive as a Smartsheet Administrator, you need expertise in workflow automation, project management, and data analysis, often supported by a relevant degree or Smartsheet certification. Familiarity with Smartsheet's platform, integrations (like Zapier or Salesforce), and reporting tools is crucial. Strong problem-solving abilities, attention to detail, and effective communication set outstanding administrators apart. These skills facilitate efficient process management, accurate data handling, and successful collaboration across teams using Smartsheet.

What is the difference between Smartsheet Administrator vs Project Coordinator?

AspectSmartsheet AdministratorProject Coordinator
Primary RoleManages and maintains Smartsheet platforms, workflows, and user accessSupports project planning, scheduling, and communication
Required SkillsProficiency in Smartsheet, data management, and basic IT skillsOrganizational skills, communication, and project management basics
Work EnvironmentTypically in IT, operations, or administrative teamsIn project teams across various industries
CertificationsSmartsheet certifications often preferredProject management certifications like CAPM or PMP beneficial

The Smartsheet Administrator focuses on managing the platform and ensuring its optimal use, while the Project Coordinator handles project tasks and team communication. Both roles support project success but have different technical and operational focuses.

What cities are hiring for Smartsheet Administrator jobs? Cities with the most Smartsheet Administrator job openings:
What states have the most Smartsheet Administrator jobs? States with the most job openings for Smartsheet Administrator jobs include:
Infographic showing various Smartsheet Administrator job openings in the United States as of July 2026, with employment types broken down into 80% Full Time, 7% Part Time, and 13% Contract. Highlights an 87% In-person, and 13% Remote job distribution.
Office Administrator

Office Administrator

MSH

Irvine, CA • On-site

$19.25 - $26.50/hr

Other

Posted 13 days ago

Job description

We are partnering with a leading toy manufacturer that specializes in the design, development, and production of custom consumer products for some of the world's most recognized brands, including Disney, Universal, Costco, Nintendo, SeaWorld, and GameStop.


Position Overview

We are seeking a highly organized and proactive Office Administrator to support daily office operations and cross-functional teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in keeping operations running efficiently. The Office Administrator will play a key role in supporting company operations through administrative coordination, office management, sample tracking, and internal team support.


Key Responsibilities

• Process purchase orders (POs)

• Perform PLM system data entry and maintenance

• Update and maintain Smartsheet schedules and tracking systems

• Coordinate and facilitate product samples, prototypes, and shipments

• Manage sample inventory and maintain accurate records of development and production samples

• Purchase, track, and maintain office supplies and equipment

• Organize and maintain office facilities, including samples, packages, supplies, and common areas • Coordinate office maintenance and vendor services as needed

• Provide administrative support across multiple departments

• Conduct research and compile reports, presentations, and other materials for supervisors and team members

• Support team communication and assist with operational organization

• Answer and direct incoming calls, take messages, and respond to general inquiries

• Assist office personnel with urgent tasks and special projects as needed


Skills and Requirements

• BA/BS degree preferred

• Excellent verbal and written communication skills

• Professional and personable communication skills in person, over the phone, and via email

• Strong organizational, multitasking, and time management abilities

• Ability to prioritize tasks and meet deadlines in a fast-paced environment

• Strong attention to detail and accuracy

• Self-motivated with the ability to take initiative and work independently

• Flexible and adaptable with changing priorities and projects

• Ability to work collaboratively within a team environment

• Proficiency in Microsoft Office Suite, Smartsheet, and data entry systems

• Familiarity with standard office procedures

• Experience in the toy, consumer products, or manufacturing industry is a plus

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