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The Dealership Accountant is responsible for supporting the accurate and timely accounting and financial reporting of one or more automotive dealership locations. This position performs a variety of accounting functions, including general ledger maintenance, account reconciliations, vehicle and inventory accounting, cash management, accounts payable and receivable, and month-end closing activities.

The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced environment with a high volume of transactions. This position works closely with dealership management, accounting leadership, and other departments to maintain strong financial controls and ensure dealership transactions are recorded accurately and timely.

• Perform daily cash deposit and reviews cash clearing transactions.
• Perform daily and monthly general ledger accounting activities.
• Prepare and post journal entries and accounting adjustments.
• Reconcile balance sheet and general ledger accounts and investigate outstanding or unusual items.
• Reconcile credit card transactions and statements. 
• Review dealership transactions for proper accounting treatment, classification, and supporting documentation.
• Research and resolve accounting discrepancies in a timely manner.
• Maintain accurate accounting records in accordance with company policies and established accounting practices.
• Assist accounting leadership with financial statement review and variance analysis.
• Review schedules for aged, unusual, or unsupported balances. 
• Ensure assigned accounting schedules are accurate, current, and properly supported.

• Review vehicle sales transactions for completeness and accounting accuracy.
• Verify vehicle cost, gross profit, commissions, incentives, rebates, and related accounting entries.
• Reconcile vehicle inventory schedules to the general ledger.
• Monitor contracts in transit, vehicle receivables, and other deal-related schedules.
• Research and resolve aged or unusual vehicle inventory items.
• Assist with dealer trades, inventory transfers, vehicle payoffs, and related transactions.
• Work with sales and F&I personnel to resolve accounting or documentation issues associated with vehicle transactions.

• Reconcile manufacturer statements, incentive receivables, warranty receivables, and related accounts.
• Assist with accounting for service, parts, and collision operations.
• Reconcile parts inventory, work-in-process, warranty, internal repair orders, and other fixed operations schedules as assigned.
• Work with department managers to research and resolve accounting discrepancies.

• Prior accounting or bookkeeping experience preferred.
• Automotive dealership accounting experience is strongly preferred but not required.
• Strong computer skills. 
• Strong analytical and problem-solving abilities.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple responsibilities and meet deadlines.
• Ability to communicate effectively with accounting personnel, department managers, and dealership leadership.
• Ability to research discrepancies independently and follow issues through to resolution.

Successful individuals in this position demonstrate:

• Accuracy: Produces reliable work and identifies discrepancies before they become larger problems.
• Accountability: Takes ownership of assigned accounts and follows issues through resolution.
• Organization: Effectively manages recurring responsibilities, deadlines, and a high volume of transactions.
• Analytical Ability: Understands how individual transactions affect the general ledger and financial statements.
• Communication: Works effectively with both accounting and operational personnel.
• Problem Solving: Investigates differences rather than simply carrying unresolved balances forward.
• Confidentiality: Handles sensitive financial, customer, and employee information appropriately.
• Teamwork: Supports dealership and accounting personnel while maintaining appropriate financial controls.
• Continuous Improvement: Looks for opportunities to improve accounting processes, accuracy, and efficiency.

The Dealership Accountant is expected to:

• Maintain accurate and fully reconciled accounting schedules.
• Complete assigned month-end responsibilities within established deadlines.
• Keep aged and unresolved accounting items to a minimum.
• Communicate accounting issues to management promptly.
• Maintain appropriate documentation supporting account balances and transactions.
• Develop a working understanding of dealership operations and how activity within each department impacts the financial statements.
• Provide responsive and professional support to dealership managers and other members of the accounting team.

Reports To: Regional Controller or other designated Accounting Leadership

The Dealership Accountant works closely with dealership General Managers, department managers, other accounting personnel, and corporate accounting leadership.