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Signing Agent Coordinator Jobs (NOW HIRING)

Galbreath Costner

Signing Agent

Hickory, NC · On-site

Signing Agent facilitates the execution of important legal documents such as loan agreements ... Coordination with Stakeholders and Internal Staff: * Collaborating with real estate agents, title ...

Stanberry Realtors

Be Seen First

Director of Agent Support

Austin, TX · On-site

$35K/yr

Coordinate ordering of business cards, signage, and branded stationery. * Maintain and update ... coordinating presenters, and promoting sessions to agents. * Assist brokerage leadership with ...

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Stanberry Realtors

Be Seen First

Director of Agent Support

Austin, TX · On-site

$35K/yr

Coordinate ordering of business cards, signage, and branded stationery. * Maintain and update ... coordinating presenters, and promoting sessions to agents. * Assist brokerage leadership with ...

New

The Redux Group

Senior Listing Coordinator

$60K - $70K/yr

... the agent and clients Draft listings in MLS and ensure 100% accuracy of property details Inform ... proper paperwork is signed Submit paperwork to broker for compliance review via SkySlope ...

True North Management, Inc.

Leasing Agent

Alexandria, MN · On-site

$39K - $46K/yr

Leasing Agent * Company: True North Management, Inc. * Location: Alexandria, MN * Employment Type ... signing and ensure required documentation is completed. * Assist with scheduling and coordinating ...

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How much do signing agent coordinator jobs pay per year?

As of Sep 13, 2026, the average yearly pay for signing agent coordinator in the United States is $62,671.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $69,500.00 per year, depending on experience, location, and employer.

What is a signing agent coordinator?

A Signing Agent Coordinator is a professional who oversees and manages the scheduling and coordination of notary signing agents for real estate transactions, such as mortgage closings and loan document signings. They act as a liaison between title companies, notary signing agents, and clients to ensure that documents are properly executed and deadlines are met. Their duties include assigning jobs to signing agents, verifying credentials, and ensuring compliance with legal and procedural requirements. Effective communication, attention to detail, and organizational skills are essential for this role. Signing Agent Coordinators help streamline the closing process and contribute to a smooth and successful transaction.

What are the key skills and qualifications needed to thrive as a signing agent coordinator?

To thrive as a Signing Agent Coordinator, you need a strong understanding of notary procedures, loan signing processes, and document management, often supported by experience in real estate or mortgage industries. Familiarity with scheduling software, document management systems, and e-signature platforms is typically required. Excellent organizational skills, attention to detail, and effective communication with both clients and signing agents are essential soft skills. These competencies ensure accurate, timely, and compliant handling of signing appointments, which is critical for smooth real estate transactions.

How does a signing agent coordinator typically collaborate with notaries and escrow officers during the loan closing process?

As a Signing Agent Coordinator, you serve as the main point of contact between notaries, escrow officers, and sometimes borrowers. Your responsibilities include scheduling signings, ensuring all documents are accurate and delivered on time, and providing support if issues arise during the closing process. You'll frequently communicate via phone and email, troubleshoot scheduling conflicts, and verify that all parties are aligned to avoid delays. This role requires strong organizational and interpersonal skills, as you'll be juggling multiple closings and coordinating with professionals across various locations.

What is the difference between Signing Agent Coordinator vs Notary Public?

AspectSigning Agent CoordinatorNotary Public
CertificationsTypically requires notary commission, signing agent certificationRequires notary commission, may need additional certifications for specific states
Work EnvironmentOffice-based, coordinating signing appointments, client communicationMobile or stationary, witnessing signatures, notarizing documents
Employer & Industry UsageLoan signing companies, title agencies, real estate firmsPublic service, legal, real estate, banking

The Signing Agent Coordinator manages and schedules signing appointments, ensuring smooth communication between clients and signing agents. In contrast, a Notary Public primarily witnesses signatures and notarizes documents. While both roles require notary certification, the coordinator focuses on administrative tasks within the signing process, whereas the notary performs the actual notarization. Understanding these differences helps job seekers identify the right career path in the signing industry.

Are signing agents in demand?

Signing agents are in steady demand as they facilitate real estate transactions by verifying signatures on legal documents. The role often requires certification and knowledge of loan documents, and demand can increase with a high volume of property sales and refinancing activities.

Do notary signing agents make good money?

Notary signing agents can earn varying income depending on the number of signings they complete, with typical fees ranging from $75 to $200 per signing. Experienced agents who handle multiple signings daily and have proper certification can generate a substantial income, often supplementing other income sources or working part-time. Income potential depends on location, marketing, and efficiency.

What cities are hiring for Signing Agent Coordinator jobs?

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What are the most commonly searched types of Signing Agent jobs?

The most popular types of Signing Agent jobs are:

What states have the most Signing Agent Coordinator jobs?

States with the most job openings for Signing Agent Coordinator jobs include:

What are popular job titles related to Signing Agent Coordinator jobs?

For Signing Agent Coordinator jobs, the most frequently searched job titles are:

Signing Agent Coordinator jobs near you

Signing Agent

Hickory, NC • On-site

Galbreath Costner
See more jobs at Galbreath Costnerexternal

Full-time

Re-posted 22 hours ago

Key responsibilities

  • Verify the identities of clients, review and organize closing documents for accuracy and compliance, and ensure proper notarization during the signing process.

  • Communicate with clients to explain documents, answer questions, and address concerns related to the closing.

  • Collaborate with stakeholders such as real estate agents, title companies, and lenders to facilitate a smooth closing process and ensure all legal and procedural requirements are met.

Job description

Signing Agent facilitates the execution of important legal documents such as loan agreements, mortgages, and real estate transactions. Responsibilities include meeting with clients, verifying their identities, explaining the documents they are signing, and ensuring that signatures are executed accurately and in accordance with legal requirements. Attention to detail, professionalism, and commitment to ensuring the integrity of the signing process are essential for a smooth and successful transaction.

KEY RESPONSIBILITIES

Table Signings:

Document Verification:

  • Printing, organizing and reviewing all closing documents for accuracy, completeness, and compliance with legal requirements before signing.
  • Verifying the identity of signers and ensuring they understand the contents of the documents.

Notarization:

  • Administering oaths and affirmations when necessary.
  • Applying notarial seals and signatures as required by law.

Client Interaction:

  • Communicating effectively with clients to explain the purpose and significance of each document being signed.
  • Answering client questions and addressing concerns related to the closing process.

Coordination with Stakeholders and Internal Staff:

  • Collaborating with real estate agents, title companies, lenders, and other stakeholders to facilitate a smooth closing process.
  • Obtain funding approval when needed.
  • Confirm receipt of funds and adhere to legal and firm regulations for the releasing of keys and other disbursements.

Record Keeping:

  • Maintaining accurate records of all closing documents, adhering to record-keeping requirements and naming conventions.

Time Management:

  • Managing time effectively to meet closing deadlines and appointments.

Problem Resolution:

  • Identifying and addressing any issues or discrepancies that may arise during the scheduled closing appointment.

Objectives of a Real Estate Signing Agent:

Facilitate Smooth Closings:

  • Ensure that the closing process is conducted efficiently and without errors, minimizing disruptions.
  • Escalate any issues to paralegal on file

Client Satisfaction:

  • Provide excellent customer service to clients, addressing their concerns and ensuring a positive experience.

Legal Compliance:

  • Adhere to all relevant laws and regulations governing notary services and real estate transactions.

Accuracy and Precision:

  • Guarantee the accuracy and precision of all notarized documents to prevent potential legal complications.

Timely Execution:

  • Meet closing deadlines and appointments in a timely manner to avoid delays in the real estate transaction.

Professionalism:

  • Maintain a high level of professionalism and integrity in all interactions with clients and stakeholders.

General Responsibilities:

  • Participate in maintaining a tidy and organized office environment.
  • Provide general hospitality (e.g., greeting clients, preparing closing rooms).
  • Assist with general administrative tasks as needed to support team operations.
  • Answer incoming calls and direct them appropriately.
  • Perform other duties as assigned by management to meet organizational needs. 

REQUIREMENTS

  • Notary Public Certification: A signing agent must be a commissioned notary public or be eligible to become a Notary Public in the jurisdiction for which they are needed to perform notarial acts as they are responsible for verifying the identity of the signers and ensuring the proper execution of documents.
  • Real Estate Knowledge: A solid understanding of real estate transactions, mortgage documents, and the closing process is essential.
  • Legal Understanding: Familiarity with relevant real estate laws and regulations is crucial to ensure compliance with legal requirements.