Sigma Chi Jobs (NOW HIRING)

General Overview

The Senior Staff Accountant is a key contributor to the Finance and Accounting team, responsible for managing the day-to-day accounting operations of the organization, accounting staff, and annual audit, while actively supporting continuous improvement and professionalization of accounting processes. This role is ideal for an accounting professional who has a solid foundation in general accounting and nonprofit principles and is eager to grow into increased responsibility, technical depth, and leadership over time.

The Senior Staff Accountant supports accounting functions for Sigma Chi International Fraternity and its related nonprofit entities including, but not limited to, Sigma Chi Headquarters, LLC, Kinkead, Inc, the Sigma Chi Leadership Institute (SCLI), the Risk Management Foundation (RMF), and the Constantine Housing Initiative (CHI). Success in this role requires strong attention to detail, sound knowledge of GAAP, comfort working across multiple accounting systems, and a collaborative mindset.

Responsibilities

• Perform and oversee day-to-day accounting transactions using accounting software (Sage Intacct) and CRM/database tools (Salesforce).
• Responsible for routine journal entries, account reconciliations, budget monitoring, cash flow monitoring, and general ledger management.
• Produce and maintain all monthly, quarterly, and annual Financial Reports for all entities including, but not limited to, Balance Sheets, Statements of Financial Activities, Cash Flow Statements, as well as other specialized reports.
• Manage month-end and year-end close processes.
• Track, record, and reconcile all fixed and intangible assets and the associated depreciation, capitalization, and amortization schedules.
• Distribute monthly department financial reports to managers and provide budgeting advice as needed.
• Assist with annual audits, including attending meetings with auditors and the preparation of required reports and documentation.
• Support compliance with GAAP, FASB standards, and nonprofit regulatory requirements (e.g., IRS Form 990).
• Administrate company retirement benefit program, responsible for handling required monthly funding transfers, annual census and Form 5500 filings, and employee support and education.
• Contribute ideas and lead projects that modernize, automate, and streamline accounting processes.
• Assist in managing, training, and providing leadership to other accounting staff members.

Accounts Payable

• Oversee the review, coding, and recording of invoices, while ensuring appropriate approvals and financial control processes are followed.
• Manage payment processing via ACH, check, and wire transfers and work to develop and expand our electronic payment processing capabilities through Sage Intacct and other tools.
• Maintain vendor records, W-9 files, and payment terms.
• Prepare and file annual Forms 1099 and 1096, ensuring regulatory compliance.

Accounts Receivable     

• Oversee the recording and depositing of ACH, check, credit card, and wire transfer payments from multiple sources and payment processors.
• Prepare and distribute invoices for member dues, sponsorships, and grants.
• Monitor open receivables, follow up on past-due balances, and resolve variances.
• Prepare AR aging reports, daily cash summaries, and supporting schedules for month-end close.

Education and Experience Requirements

• Bachelor’s degree in accounting, finance, or a related field (or equivalent practical experience)
• 5+ years of progressive accounting experience
• Experience with nonprofit accounting preferred
• Hands-on experience with Sage Intacct and Salesforce preferred
• Salesforce or Membership Database experience is preferred.

Minimum Qualifications and Skills

• Solid understanding of GAAP and general accounting principles.
• Strong organizational skills and attention to detail.
• Ability to efficiently manage multiple entities while accurately maintaining intercompany agreements and account balances.  
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Proficiency with accounting software and AMS/CRM databases.
• Strong analytical, problem-solving, and documentation skills.
• Ability to communicate clearly and professionally with internal and external stakeholders.
• Curious, growth-minded, and open to learning new systems and responsibilities.
• Collaborative, team-oriented mindset, but comfortable working independently.

Physical Demands

• While performing the regular duties of this position, the employee is frequently required to sit, communicate, reach, and manipulate objects, tools, or controls. Manual dexterity and coordination are required for more than 50 percent of the work period while operating equipment such as computer keyboard, mouse and similar machines.

Working Hours and Conditions

• Hybrid position, working at the Sigma Chi International Fraternity Headquarters office located in Evanston, IL, at least three days per week.
• Typical office hours are 8:30 a.m. to 5:00 p.m. Monday through Friday.
• Most work takes place in a usual office working conditions, where the noise level is typical of most office environments with telephones, personal interruptions, and background noises.
• The office culture is relaxed and open-minded about regular change and growth.

Benefits

• We offer a generous benefits package that includes comprehensive health insurance with dental and vision coverage, life insurance, disability insurance, paid time off including vacation days, personal days, and holidays, parental leave, a 401k plan, and opportunities for professional development and training. 

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all duties, responsibilities, and skills.