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Secretary Jobs in Butler, PA (NOW HIRING)

Law Office

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Office Secretary

Butler, PA · On-site

$18/hr

Overview We are seeking a dynamic and highly organized Secretary to join our team! This position is in house not remote. This vital role offers an exciting opportunity to streamline office operations ...

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Secretary information

See Butler, PA salary details

$22.1K

$41.4K

$56.8K

How much do secretary jobs pay per year?

As of Aug 31, 2026, the average yearly pay for secretary in Butler, PA is $41,420.00, according to ZipRecruiter salary data. Most workers in this role earn between $33,800.00 and $47,300.00 per year, depending on experience, location, and employer.

What does a secretary do?

A Secretary is often the first individual people come in contact with at a company, giving them the unofficial title as the “face of the organization.” They perform a wide range of tasks to assist the organization or company throughout the day. These tasks can include maintaining files, scheduling appointments or meetings, sending emails, recording meeting minutes, arranging guest travel arrangements, and answering phones. Secretaries frequently use computer software to create spreadsheets, manage databases, and produce documents, reports, and presentations. Some also gather data from a variety of sources, manage corporate libraries or manage stockrooms, buy supplies, and negotiate with vendors.

What are the key skills and qualifications needed to thrive as a secretary, and why are they important?

To thrive as a Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic bookkeeping systems is typically required. Excellent communication, discretion, and multitasking abilities help a Secretary excel in managing multiple responsibilities and interacting with diverse stakeholders. These skills ensure smooth office operations, efficient information flow, and professional support for teams and executives.

How does a secretary typically manage competing priorities and urgent requests throughout the workday?

Secretaries often handle multiple tasks simultaneously, such as scheduling meetings, answering correspondence, and supporting various team members. Managing competing priorities requires strong organizational skills, the ability to assess the urgency of requests, and clear communication with supervisors and colleagues. Many secretaries use digital tools like calendars and task management software to stay on top of deadlines and ensure nothing is overlooked. Proactively clarifying expectations and regularly updating supervisors about progress can help manage workload effectively.

What is the difference between Secretary vs Administrative Assistant?

AspectSecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; some roles may prefer additional certifications or training
Work EnvironmentOffice settings, often in legal, medical, or corporate environmentsVaries from office to administrative support across industries
Job ResponsibilitiesManaging schedules, answering phones, filing, and correspondenceSupporting office operations, coordinating meetings, handling reports
Usage & Search IntentOften searched for in legal, medical, or corporate contextsBroader, includes general office support roles

While both roles involve administrative support, secretaries typically focus on managing schedules and correspondence within specific industries like legal or medical. Administrative assistants often have broader responsibilities supporting overall office functions across various industries.

Do secretaries get paid a lot?

Secretaries typically earn a median annual salary that varies by location and experience, with many earning around $35,000 to $50,000. Salaries can increase with skills in office management, proficiency in software like Microsoft Office, and additional certifications. Overall, secretaries' pay is generally considered moderate compared to other administrative roles.
More about Secretary jobs

What are the most commonly searched types of Secretary jobs in Butler, PA?

The most popular types of Secretary jobs in Butler, PA are:

What are popular job titles related to Secretary jobs in Butler, PA?

For Secretary jobs in Butler, PA, the most frequently searched job titles are:

What job categories do people searching Secretary jobs in Butler, PA look for?

The top searched job categories for Secretary jobs in Butler, PA are:

What cities near Butler, PA are hiring for Secretary jobs?

Cities near Butler, PA with the most Secretary job openings:

Secretary jobs near you
Infographic showing various Secretary job openings in Butler, PA as of August 2026, with employment types broken down into 93% Full Time, and 7% Part Time. Highlights an 100% In-person job distribution, with an average salary of $41,420 per year, or $19.9 per hour.

Office Secretary

Law Office

Butler, PA • On-site

$18/hr

Full-time

Dental, Vision, Retirement, PTO

Posted 26 days ago

Be Seen First

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Job description

Overview

We are seeking a dynamic and highly organized Secretary to join our team! This position is in house not remote. This vital role offers an exciting opportunity to streamline office operations, provide exceptional administrative support, and ensure smooth daily functions. The successful candidate should be self-motivated, adept at problem solving, eager to learn, organized, detail-oriented and possess the ability to work with the public. As a key member of our office team, you will manage a variety of tasks, coordinate schedules, and serve as the first point of contact for visitors and clients.

Duties

  • Operate multi-line phone systems to handle incoming calls efficiently, transferring or taking messages as needed
  • Maintain accurate records through data entry, filing, and document proofreading to ensure information is current and error-free
  • Utilize Microsoft Office Suite (outlook, word, excel) to prepare correspondence, reports, and legal documents such as deeds and pleading (can train)
  • Schedule appointments, manage attorney calendars, with precision, ensuring accurate scheduling and making necessary adjustments in Microsoft Exchange 365
  • Perform clerical/secretarial tasks and office correspondence, including incoming and outgoing mail and responding to emails.
  • Provide support by addressing inquiries promptly and professionally in person or via phone or email
  • Ability to transcribe dictation (can train)
  • Organization of client files and data entry to include document creation, maintenance, archiving and retrieval both physically & digitally with efficient organization
  • Promptly meet all deadlines

Experience

  • Proven office experience with strong organizational skills and attention to detail
  • Previous clerical or secretarial experience - 2 years
  • Familiarity with office management software including Microsoft Office (Word, Excel)
  • Experience handling multi-line phone systems and providing excellent phone etiquette
  • Demonstrated ability to multitask efficiently while maintaining accuracy in data entry, proofreading, filing, and calendar management - a must

The successful candidate will play a pivotal role in keeping the office functioning efficiently, from coordinating meetings to maintaining complete and accurate files.

Join us as an Office Secretary and become an essential part of our vibrant team! Your dedication will help us create a productive workplace where everyone feels valued. Apply now to bring your organizational talents to a role that truly makes a difference!