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Secretary In Jobs in Kentucky (NOW HIRING)

Boone County Schools

Middle School Secretary

Florence, KY · On-site

$16.74 - $22.66/hr

Middle School Secretary QUALIFICATIONS: * Has a high school diploma or G.E.D. certificate * Has the ... Has specialized skills in bookkeeping, basic mathematics, filing, telephone, and computer operation

Mission Hospital

ED Unit Secretary

Frankfort, KY

$36.90K - $45.20K/yr

Job Summary and Qualifications As a Unit Secretary, you will play a vital role in delivering exceptional care every day. You will create a welcoming, organized space where patients and families feel ...

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Secretary In information

What are the key skills and qualifications needed to thrive as a Secretary, and why are they important?

To thrive as a Secretary, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate’s degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is essential. Excellent communication, discretion, and time management are standout soft skills for this role. These skills ensure smooth daily operations, effective information flow, and reliable support for executives or teams.

What are secretaries and what do they do?

Secretaries are administrative professionals who support organizations and executives by handling a variety of clerical and organizational tasks. Their duties typically include managing correspondence, scheduling appointments, maintaining files, and preparing documents. Secretaries play a crucial role in ensuring smooth office operations, effective communication, and efficient workflow. They often serve as the first point of contact for clients, visitors, and staff, and may also handle confidential information.

What is the difference between Secretary In vs Secretary?

AspectSecretary InSecretary
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; administrative certifications beneficial
Work EnvironmentTypically in healthcare, legal, or specialized industries with specific protocolsGeneral office settings across various industries
Employer & Industry UsageUsed in healthcare, legal, or corporate sectors to denote a specific administrative roleCommon across all industries as an administrative support role
Search & Comparison IntentOften searched by those looking for specialized administrative roles in specific sectorsMore general, for standard administrative support positions

The main difference between Secretary In and Secretary lies in their industry-specific usage. Secretary In typically refers to a secretary working in specialized fields like healthcare or legal sectors, often requiring specific certifications or knowledge. In contrast, Secretary is a broader term used across various industries for general administrative support. Both roles require similar credentials but may differ in work environment and specialization.

What are the most commonly searched types of Secretary In jobs in Kentucky? The most popular types of Secretary In jobs in Kentucky are:
Secretary In jobs near you

Bus Garage/Maintenance Secretary

Larue County Schools

Hodgenville, KY • On-site

Other

Posted 13 days ago

Job description

Bus Garage/Maintenance Secretary Class Code 7784; 

PARA Scale TITLE: Bus Garage/Maintenance Secretary 

REPORTS TO: Transportation Director SUPERVISES: N/A JOB FUNCTION: Perform duties in the office to assist bus garage and maintenance staff in the daily operation of their departments. 

DUTIES AND RESPONSIBILITIES: 

 Serve as the primary administrative support for the transportation and maintenance departments. 

 Answer phones, respond to emails, and communicate effectively with staff, drivers, vendors, and the public.

 Maintain accurate records for bus routes, driver assignments, maintenance schedules, and vehicle inspections. 

Process work orders for bus and facility repairs; track progress and ensure timely completion. 

Schedule routine maintenance, inspections, and service appointments for buses and district vehicles. 

Maintain inventory of parts, supplies, and equipment; assist with ordering and tracking purchases.

 Prepare and process purchase orders, invoices, and reimbursements in accordance with district procedures. 

Assist with payroll-related documentation for transportation and maintenance staff (timesheets, leave, etc.). 

Maintain compliance records for state and federal transportation regulations (inspections, certifications, etc.). 

Organize and maintain filing systems (digital and paper) for transportation and maintenance records. 

Assist in coordinating substitute drivers and maintaining driver availability lists. 

Support transportation routing updates and communicate changes to appropriate staff and families as needed. 

? Compile reports, data, and documentation for audits, state reporting, and administrative review. 

? Coordinate communication between schools, drivers, and maintenance staff regarding transportation issues. 

? Ensure confidentiality of personnel, student, and operational information. 

? Assist with emergency communication and documentation related to transportation incidents.

 ? Perform other duties as assigned by the Transportation Director or Maintenance Director. 

PHYSICAL DEMANDS: 

Duties

Seldom/Rare

Occasional

(up to 1/3 of work day)

Frequent

(1/3 to 2/3 of work day)

Repetitive

(2/3 or more of work day)

Standing/Walking

-

-

x

-

Sitting

-

-

x

-

Handle/Finger/Feel

-

-

-

x

Reach/Push/Pull

-

-

x

-

Bend/Stoop/Crouch

-

-

x

-

Kneel/Crawl

-

x

-

-

Climb/Balance

x

-

-

-

Lift/Carry

      (check frequency)

         Up to 10 lbs.

-

-

x

-

 Up to 20 lbs.

-

-

x

-

 Up to 50 lbs.

-

x

-

-

 Up to 100 lbs.

x

-

-

-

 Over to 100 lbs.

x

-

-

-

EDUCATION AND EXPERIENCE: 

High school diploma or G.E.D. Certificate. The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this job classification. They are not intended to be a complete list of responsibilities, duties and skills required of personnel so assigned. Responsibilities and duties assigned are at the discretion of the supervisor.



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