Secretary In Jobs in Iowa (NOW HIRING)

12 Month Professional Secretary II (Registrar Office) JobID: 12743

• Position Type:

  Secretarial/Clerical/ Professional Secretary II 12 Month

• Date Posted:

  6/16/2026

• Location:

  West High School

• Closing Date:

  Open Until Filled

12 MONTH PROFESSIONAL SECRETARY II - WEST HIGH REGISTRAR'S OFFICE

7:30 AM - 4:00 PM (hours may change as they are set by the building to meet their needs)

Current secretariesuse theinternal biddingprocess to apply.

All other current district employees (not a secretary), orexternal applicantsapply online by completing theexternal application.

Entry Wage 2025-26, $19.41/hr; 2026-27, $19.64/hr Current secretaries with seniority please refer to the Wage Sections of the secretary contract.

INTERNAL BIDDERS: OPEN THRU 6/23/26 @ 4:00 PM

EXTERNAL APPLICANTS (will hire externally if no internal bidder): OPEN until position is filled

Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)

• Handling, recording, documenting all transcripts for current and prior students.

• Enter updates on student transcripts utilizing Campus software, documenting, tracking and updating repeat course grades

• Build a transcript of all new students entering high school plus update records of returning students to high school

• Send records for student withdrawals/transfers

• Translating transcripts and entering information into Campus program

• Resolve course credit issues.

• Work closely with the counselors on verifying accuracy of transcript information

• Send Official Transcript records from guidance office to Colleges when requested by student/parent/Colleges (following correct procedures)

• Run all transcripts for the end of the year for students.

• Make a master senior list for graduation

• Ad hoc reporting

• Assist with Start-up/shut down, securing of machines and records on a regular basis.

• Help with the Registration process.

• Run GPA's each term.

• Assist offices with large mass mailings and report card/schedule distribution.

• Share summer coverage of Main Office switchboard.

• Point person on distribution of schedules, answering the telephones and waiting on customers at the counter, help with large mailings

• Assign, deactivate and rotate lockers assignments.

• Other duties as assigned by counselors, head secretary and Principal.

• Assist all other secretaries in the building when needed.

• Reports to Building Principal, Counselors.

• • Physical Requirements of Position: (HBV Yes No)

• Ability to routinely lift/carry office supplies and printed materials weighing up to 50 lbs.

• Ability to communicate so others will be able to clearly understand a normal conversation in person and/or on the telephone

• Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner

• • Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)

• Must have a high school diploma or GED

• Experience with Excel, Word, Outlook, Publisher and other software programs

• Ability to learn Infinite Campus

• Must be an office team member in an effective, positive way and have good communication skills, both oral and written

• Ability to provide public relations and effective communications with staff, parents and community in a friendly and positive manner

• Maintain strict confidentiality (written or spoken) regarding students and staff

• Ability to take initiative and handle multi-task assignments with constant interruptions, ability to work well under pressure, establish priorities and meet deadlines while maintaining a calm manner during stressful situations. Must have good organizational skills and dress in a professional manner

• Must be self-motivated and able to work independently, excellent attendance and work history desired

• Excellent attendance required to be successful in this position.

• Successful candidate must possess strong interpersonal skills with a proven record of building rapport with culturally diverse students to ensure each child reaches his/her full potential.

The Davenport Community School District is an Equal Opportunity Employerl.