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Secretary In Jobs in Illinois (NOW HIRING)

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Secretary

Chicago, IL · On-site

... in Chicago. The Secretary will record and maintain accurate board meeting minutes, manage official records and documentation, ensure proper notice of meetings, support compliance with nonprofit ...

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Secretary In information

What are the key skills and qualifications needed to thrive as a Secretary, and why are they important?

To thrive as a Secretary, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate’s degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is essential. Excellent communication, discretion, and time management are standout soft skills for this role. These skills ensure smooth daily operations, effective information flow, and reliable support for executives or teams.

What is the difference between Secretary In vs Secretary?

AspectSecretary InSecretary
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; administrative certifications beneficial
Work EnvironmentTypically in healthcare, legal, or specialized industries with specific protocolsGeneral office settings across various industries
Employer & Industry UsageUsed in healthcare, legal, or corporate sectors to denote a specific administrative roleCommon across all industries as an administrative support role
Search & Comparison IntentOften searched by those looking for specialized administrative roles in specific sectorsMore general, for standard administrative support positions

The main difference between Secretary In and Secretary lies in their industry-specific usage. Secretary In typically refers to a secretary working in specialized fields like healthcare or legal sectors, often requiring specific certifications or knowledge. In contrast, Secretary is a broader term used across various industries for general administrative support. Both roles require similar credentials but may differ in work environment and specialization.

What are secretaries and what do they do?

Secretaries are administrative professionals who support organizations and executives by handling a variety of clerical and organizational tasks. Their duties typically include managing correspondence, scheduling appointments, maintaining files, and preparing documents. Secretaries play a crucial role in ensuring smooth office operations, effective communication, and efficient workflow. They often serve as the first point of contact for clients, visitors, and staff, and may also handle confidential information.
What are the most commonly searched types of Secretary In jobs in Illinois? The most popular types of Secretary In jobs in Illinois are:
What cities in Illinois are hiring for Secretary In jobs? Cities in Illinois with the most Secretary In job openings:
Secretary In jobs near you
Unit Secretary - Med Surg, Full-Time, Evening

Unit Secretary - Med Surg, Full-Time, Evening

The University of Chicago Medicine

Harvey, IL • On-site

$40K/yr

Other

Posted 18 days ago

University Of Chicago Medicine rating

7.3

Company rating: 7.3 out of 10

Based on 60 frontline employees who took The Breakroom Quiz

300th of 884 rated healthcare providers

Job description


Be a part of a world-class academic healthcare system at UChicago Medicine Ingalls Memorial Hospital as a Unit Secretary in the Medical Surgical department. Here, you will act as a central information source for physicians and other health care professionals. Our Unit Secretary's pride themselves on always maintaining patient privacy and confidentiality. This position is a 100% onsite opportunity. You will need to be based in the greater Chicagoland area.
Under the leadership of the Manager and/or designee provides clerical support to assist in the delivery of quality care to patients. This involves clerical support activities which will facilitate the Patient Care Center operations including: transcription processing of physician orders, serves as a reception agent for all patients/family members, physician, patient care team members, other healthcare team members, and facilitates the channeling of information to appropriate points of service timely and accurately. Demonstrates necessary skills and knowledge to provide services for patients according to unit specific competencies as appropriate to the age of the patient served as delineated in the Center's Scope of Care.
Essential Job Functions
  • Promotes the values and mission of Ingalls Memorial Hospital.
  • Promotes clinical excellence and service.
  • Strong patient advocate.
  • Demonstrates knowledge of proper telephone function and proper telephone etiquette.
  • Screens and coordinates incoming and outgoing calls including recording and reporting pages and messages.
  • Answers call lights promptly, communicates patient needs to appropriate personnel, and follow up on patient requests to ensure response.
  • Transcribes medical staff orders in an accurate and timely manner.
  • Ensures accurate processing of orders and charges from admission through hospitalization.
  • Ensure accurate maintenance of the patient's medical record and all unit records.
  • Assembles the medical record in the proper sequence checking that all forms are stamped.
  • Identifies outlier reports and forms and notes on audit tool for completion.
  • Participates in inventory ordering and the distribution of clerical supplies/patient forms and disposition of outdated forms.
  • Monitors discharge activities related to the billing process.
Required Qualifications
  • Unit Secretary/Clerical experience, background and/or training
  • High School diploma or equivalent
  • Ability to function effectively in an extended team environment
  • Ability to resolve conflict effectively
  • Ability to give and receive feedback
  • Computer literate
Preferred Qualifications
  • Medical Terminology background
  • Transcription experience
  • Experience with Microsoft Word & Excel
Position Details
  • Job Type/FTE: Full-Time
  • Shift: Evening, 10 HR
  • Work Location : Onsite
  • Unit/Department: Med/Surg E/5
  • CBA Code: SEIU Union

About Us
We've been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment... with patients and with each other. We're in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you'd like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we're doing work that really matters. Join us. Bring your passion.
UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities
UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.
As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.
Compensation & Benefits Overview
UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.
The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.
Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine.

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