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Secretary In Jobs in California (NOW HIRING)

FFB Bank

Assistant Corporate Secretary

Fresno, CA

$24 - $36/hr

As one of the top-performing community banks in the nation, FFB offers a full range of banking ... About the Role The Assistant Corporate Secretary is responsible for supporting the Corporate ...

FFB Bank

Assistant Corporate Secretary

Fresno, CA · On-site

$24 - $36/hr

As one of the top-performing community banks in the nation, FFB offers a full range of banking ... About the Role The Assistant Corporate Secretary is responsible for supporting the Corporate ...

USA Express Legal Support and Investigation Services

$22/hr

The Legal Secretary in the Subppoena Department will be responsible for creating and processing subpoenas, ensuring compliance with legal and privacy regulations, and ensuring that records are ...

Novate Legal Search

Legal Assistant

Los Angeles, CA

About the job Legal Assistant The Litigation Secretary shall possess a minimum of two years' experience as a secretary in a law firm practicing Litigation/Labor & Employment. Will assist attorneys ...

Arcadia Unified School District

Secretary

Arcadia, CA · On-site

$5.71K/mo

Experience in a School District office setting is preferred. Knowledge and Abilities Knowledge of ... Ability to: perform a variety of responsible secretarial and clerical support services; provide ...

Novate Legal Search

Legal Assistant

Los Angeles, CA

$75K - $85K/hr

The Litigation Secretary shall possess a minimum of two years' experience as a secretary in a law firm practicing Litigation/Labor & Employment. Will assist attorneys and paralegals through the ...

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Secretary In information

What are the key skills and qualifications needed to thrive as a Secretary, and why are they important?

To thrive as a Secretary, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate’s degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is essential. Excellent communication, discretion, and time management are standout soft skills for this role. These skills ensure smooth daily operations, effective information flow, and reliable support for executives or teams.

What are secretaries and what do they do?

Secretaries are administrative professionals who support organizations and executives by handling a variety of clerical and organizational tasks. Their duties typically include managing correspondence, scheduling appointments, maintaining files, and preparing documents. Secretaries play a crucial role in ensuring smooth office operations, effective communication, and efficient workflow. They often serve as the first point of contact for clients, visitors, and staff, and may also handle confidential information.

What is the difference between Secretary In vs Secretary?

AspectSecretary InSecretary
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; administrative certifications beneficial
Work EnvironmentTypically in healthcare, legal, or specialized industries with specific protocolsGeneral office settings across various industries
Employer & Industry UsageUsed in healthcare, legal, or corporate sectors to denote a specific administrative roleCommon across all industries as an administrative support role
Search & Comparison IntentOften searched by those looking for specialized administrative roles in specific sectorsMore general, for standard administrative support positions

The main difference between Secretary In and Secretary lies in their industry-specific usage. Secretary In typically refers to a secretary working in specialized fields like healthcare or legal sectors, often requiring specific certifications or knowledge. In contrast, Secretary is a broader term used across various industries for general administrative support. Both roles require similar credentials but may differ in work environment and specialization.

Secretary In jobs near you
Administrative Secretary I

Administrative Secretary I

Regional Center of the East Bay

San Leandro, CA • On-site

$2.20K - $3.25K/wk

Full-time

Dental, Vision, Retirement, PTO

Posted 8 hours ago

Job description

POSITION TITLE: Administrative Secretary I
DIVISION: Support Services
SALARY RANGE: $2,202.55 - $3,254.17 Bi-weekly; $57,266.30 - $84,608.42 Annual
REPORTS TO: Intake Administrative Supervisor
New hires with no prior Regional Center work experience will start at the very beginning of the salary scale.
The Regional Center of the East Bay (RCEB) is one of 21 Regional Centers that are community-based, private non-profit corporations under contract with the California Department of Developmental Services. RCEB provides intake, assessment, diagnosis, and coordinates community-based services for over 25,000 children and adults with developmental disabilities in Alameda and Contra Costa counties.
RCEB envisions a future where persons with developmental disabilities are truly a part of the community. Persons with developmental disabilities receive supports and services they need to succeed. The supports and services change as the need changes.
In our dream, children with developmental disabilities live with families in typical communities. Many choose to attend their neighborhood schools and play with neighborhood friends. Adults with developmental disabilities live in the residence of their choice - with family members, with friends, or with their spouse / significant other. They engage in activities of their choice - work, volunteering, education, training, or leisure. They have meaningful relationships with friends and coworkers and are seen as valuable, contributing members of their communities.
SPECIFIC DUTIES:
  1. Sends documents by DocuSign and follows up to make sure forms needed are completed and received.
  2. Back-up for Secretary in the event of vacation, leave, etc.
  3. Back-up for Data Processing for the Intake & Assessment Unit in the event of vacation, leave, etc.
  4. Maintains and reports the stats and logs for the Intake & Assessment Unit.
  5. Assists in finding interpreters for assessments.
  6. Creates and edits forms as requested.
  7. Type various reports and composes letters.
  8. Scans and sends closed files to the Records Technician.
  9. Answers phones and direct calls, greets visitors, performs word processing, filing, scanning, and faxing.
  10. Supports Intake and Assessment with duties that are administrative in nature, to include reviewing, logging, and assigning eligibility referrals with direction from manager.
  11. Other duties as assigned.

MINIMUM QUALIFICATIONS:
  1. One year administrative experience.
  2. Typing skills (50 wpm).
  3. Vocabulary skills, mature judgment and ability to work with a diverse group of individuals as well as independently.
  4. Excel Skills & Knowledge, Outlook, DocuSign, and ZOOM preferred.
  5. Flexibility, tact and comfort with numbers preferred.
  6. Demonstrate cultural awareness and sensitivity and an ability to work effectively with culturally diverse populations.

BENEFITS:
At the Regional Center of the Easy Bay, we offer a full spectrum of competitive benefits including:
  • 3 weeks paid vacation + 12 sick days
  • 13 paid holidays + 3 floating holidays
  • Multiple options for medical care (including Kaiser at 100% employer paid for employee)
  • Dental and vision plans
  • CalPERs Retirement (pension)
  • Student Loan Forgiveness*
  • Flex schedule, if applicable
  • Work at Home schedules, if applicable
  • Employee Assistance Program, including mental health care

*The Public Service Loan Forgiveness program is a federal program that forgives student loan debt for nonprofit employees after 120 qualifying payments. Employees who work at least 30 hours per week for a governmental, 501(c)(3) nonprofit, or other qualifying nonprofit organization may apply to have the balance of their student loans forgiven (tax free) after making 120 monthly payments.
Regional Center of the East Bay (RCEB) does not discriminate against job applicants on account of race, color, creed or religion, national origin including language use restrictions, sex, gender, gender identity or expression, age, sexual orientation, marital status, physical or mental disability, medical condition or HIV/AIDS status, political affiliation, military or veteran status, genetic characteristics, or ancestry.

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