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Secretary 1 Jobs (NOW HIRING)

New Jersey Courts

Judiciary Secretary 1, Confidential

$47K - $71K/yr

Qualifications One year of experience performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Ability to use a keyboard, no minimum ...

gpac

Wanted: Legal Secretary

Fort Lauderdale, FL · On-site

$41K - $57K/yr

Legal Secretary One of my well-respected clients is adding to their staff and will be hiring a legal secretary. The legal secretary will assist office personnel, perform paralegal duties, assist with ...

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$24.5K

$45.9K

$63K

How much do secretary 1 jobs pay per year?

As of Sep 13, 2026, the average yearly pay for secretary 1 in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is a Secretary 1?

A Secretary 1 is an entry-level administrative professional responsible for performing clerical and organizational tasks in an office setting. Typical duties include answering phones, scheduling appointments, managing correspondence, and maintaining files. Secretary 1 positions often serve as the first point of contact for visitors or clients and support the workflow of other staff members. This role requires strong communication, organizational, and computer skills. Secretary 1 jobs are common in government agencies, schools, and private businesses.

What are the key skills and qualifications needed to thrive as a Secretary 1?

To thrive as a Secretary 1, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, and experience with scheduling or records management systems, is commonly required. Excellent communication, time management, and interpersonal skills help you work effectively with colleagues and clients. These skills ensure the smooth operation of office tasks, efficient information flow, and professional representation of the organization.

What are the primary challenges a Secretary 1 may face in managing multiple supervisors' requests simultaneously?

As a Secretary 1, you may often support more than one supervisor or department, which requires strong organizational skills and the ability to prioritize tasks effectively. Balancing competing deadlines, handling interruptions, and maintaining accurate records can be challenging, especially during busy periods. Developing clear communication channels, proactively scheduling tasks, and using digital tools for task management can help you stay on top of responsibilities and ensure that all supervisors' needs are met efficiently.

What is the difference between Secretary 1 vs Administrative Assistant?

AspectSecretary 1Administrative Assistant
CredentialsHigh school diploma or equivalent; basic office skillsHigh school diploma; may have additional certifications in office software
Work EnvironmentFront desk, reception, administrative officesOffice settings, supporting multiple departments
Employer & Industry UsageCommon in government, healthcare, legal officesWidespread across industries including corporate, nonprofit, government
Search & Comparison IntentOften compared for entry-level administrative rolesBroader scope, often more responsibilities

While both roles involve administrative support, Secretary 1 typically focuses on front desk and basic clerical tasks, whereas Administrative Assistants often handle a wider range of office duties across departments. The choice depends on the specific job responsibilities and industry context.

Do secretaries get paid a lot?

Secretaries typically earn a median annual salary that varies by location and experience, with many earning around $35,000 to $50,000. Salaries can increase with additional skills such as proficiency in office software or certifications like Certified Administrative Professional (CAP).

What states have the most Secretary 1 jobs?

States with the most job openings for Secretary 1 jobs include:

What are popular job titles related to Secretary 1 jobs?

For Secretary 1 jobs, the most frequently searched job titles are:

Secretary 1 jobs near you
Infographic showing various Secretary 1 job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 82% Full Time, 12% Part Time, and 4% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

281 - Secretary 1

Buffalo, NY

COMMUNITY ACTION ORGANIZATION OF WESTERN NEW YORK INC
Non-Profits • 501 - 1,000 employees
Learn more about COMMUNITY ACTION ORGANIZATION OF WESTERN NEW YORK INCexternal

$17.50/hr

Full-time

Re-posted 5 days ago

Job description

SUMMARY

Subject to the direction of the Office Manager or Director.  The person in this position will assist the Office Manager or Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Assists Office Manager with new and renewal licensing of CAO Head Start sites. Assists Office Manager in compiling data for Program Information Report (PIR). Program Secretary works with CAO Head Start Coordinators and personnel to create and update CAO Head Start program forms. Types minutes of meetings for CAO Head Start Program. Responsible for maintaining supplies inventory and distribution of supplies to CAO Head Start centers and office personnel.

Assists Office Manager in coordination of transportation. Responsible for trouble-shooting and maintenance of desktop copiers at various CAO Head Start sites. Makes deliveries or drop-off paper work to centers as needed. Maintain network printers in office. Prepares a variety of correspondence, complex summaries and reports as it relates to the program. Operates office machines and manages all out-of-town travel requests and reimbursements.

Serves as switchboard operator when needed. Assists Office Manager with time sheets and payroll. Fill in for office clerk as needed, model positive work ethic for parents and staff

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must have some training in the following:

  • Spreadsheet applications (i.e., Lotus, Excel)
  • Operating systems (i.e., Windows 3.1, Windows 95, MSDOS
  • Must have ability to understand and carryout complex written and oral instructions
  • Must have good organizational skills
  • Must have drivers license and transportation

EDUCATION and/or EXPERIENCE

Secretary 1: High School diploma

Either position:

  • Two to three years computer experience
  • Certificates, or other documentation, of computer training
  • At least two (2) years progressively responsible experience in secretarial work
  • Good knowledge of office terminology, procedures and equipment
  • Previous Head Start experience preferred
  • Erie County resident preferred

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk/hear, write/type, stand and walk. The employee must occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, sometimes, noisy.

APPLICATION REQUIREMENTS 

Completion of the CAO of Erie County, Inc., application form including submission of official college/university transcripts and three professional references within a specified time period after application.

 All persons hired for positions in CAO Head Start programs must pass a physical examination by a CAO physician (paid for by CAO),.

All persons hired in CAO Head Start programs must receive acceptable SCR clearance and be free of criminal convictions for crimes against children (misdemeanor and felony). Fingerprinting required.

Community Action Organization of Erie County, Inc., is an Equal Opportunity Employer.

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