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Secretariat Assistant Jobs in Virginia (NOW HIRING)

Zantech

Program/Mission Support Analyst

Arlington, VA · On-site

Provide support to Executive Secretariat * Assist with event coordination and continuous improvement processes * May support stakeholder engagement activities including meeting preparation and ...

Zantech

Program/Mission Support Analyst

Arlington, VA · On-site

Provide support to Executive Secretariat * Assist with event coordination and continuous improvement processes * May support stakeholder engagement activities including meeting preparation and ...

US Federal Solutions

Executive Assistant

Washington, VA · On-site

Requirements Senior Secretariat Support Specialist Supporting the Office of the Secretary of the ... Personnel & Program Support * Assist with tracking and staffing Officer and Enlisted evaluations ...

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All JobsSecretariat JobsSecretariat Assistant JobsSecretariat Assistant Jobs in Virginia

Secretariat Assistant information

See Virginia salary details

$9

$26

$57

How much do secretariat assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for secretariat assistant in Virginia is $26.07, according to ZipRecruiter salary data. Most workers in this role earn between $15.43 and $33.90 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a secretariat assistant, and why are they important?

To thrive as a Secretariat Assistant, you need strong organizational, clerical, and communication skills, often supported by a diploma or degree in office administration or a related field. Familiarity with office software (like Microsoft Office Suite), document management systems, and sometimes shorthand or transcription tools is typically expected. Attention to detail, discretion, and the ability to prioritize tasks under pressure are important soft skills that set candidates apart. These abilities are crucial for ensuring efficient administrative operations and supporting smooth workflow within organizations.

What is the work of a junior Secretariat Assistant?

A junior Secretariat Assistant supports administrative tasks such as managing correspondence, maintaining records, scheduling appointments, and assisting with office operations. They often use office software like MS Office and require good organizational and communication skills to perform their duties efficiently.

What is a secretariat assistant?

Secretariat Assistants are administrative professionals who provide support to senior officials and departments within an organization, typically in government or large institutions. Their duties often include managing correspondence, scheduling meetings, maintaining records, and assisting with the preparation of reports and official documents. They play a key role in ensuring the smooth and efficient operation of the office by handling routine administrative tasks and facilitating communication between different departments. Secretariat Assistants must have strong organizational skills, attention to detail, and proficiency in office software. This role is essential for maintaining effective workflow and supporting the overall objectives of the organization.

What is the difference between Secretariat Assistant vs Office Clerk?

AspectSecretariat AssistantOffice Clerk
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma or equivalent; basic administrative skills
Work EnvironmentOffice settings, supporting administrative and secretarial tasksGeneral office environment, handling clerical duties
Employer & Industry UsageGovernment agencies, corporate offices, NGOsVarious industries including retail, healthcare, and government
Common Search & ComparisonYesYes

The Secretariat Assistant primarily supports administrative functions within offices, often handling correspondence, scheduling, and document management. An Office Clerk performs similar clerical tasks but may have a broader or more general role in maintaining office operations. While both roles require basic administrative skills and work in office environments, the Secretariat Assistant often involves more specialized support related to secretarial duties.

What are the typical daily responsibilities of a secretariat assistant, and how do they support the wider team?

A Secretariat Assistant typically manages the scheduling of meetings, handles correspondence, maintains records, and supports document preparation for senior staff. They play a crucial role in ensuring that communication flows smoothly within the organization, often acting as the first point of contact for internal and external inquiries. By organizing files and managing calendars, Secretariat Assistants help the team stay on track with deadlines and commitments, contributing to the overall efficiency of the office. Collaboration with other administrative staff and departments is common, especially when coordinating events or preparing reports.
What are the most commonly searched types of Secretariat jobs in Virginia? The most popular types of Secretariat jobs in Virginia are:
What are popular job titles related to Secretariat Assistant jobs in Virginia? For Secretariat Assistant jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Secretariat Assistant jobs in Virginia look for? The top searched job categories for Secretariat Assistant jobs in Virginia are:
What cities in Virginia are hiring for Secretariat Assistant jobs? Cities in Virginia with the most Secretariat Assistant job openings:
Secretariat Assistant jobs near you
Infographic showing various Secretariat Assistant job openings in Virginia as of June 2026, with employment types broken down into 1% As Needed, 94% Full Time, and 5% Contract. Highlights an 81% Physical, 10% Hybrid, and 9% Remote job distribution, with an average salary of $54,222 per year, or $26.1 per hour.

Project Analyst - NGB Executive Secretariat 1

Summit Technologies, Inc.

Arlington, VA • On-site

$80K - $140K/yr

Full-time

Re-posted 28 days ago

Job description

Project Analyst - NGB Executive Secretariat
Location: Arlington, VA / Washington, DC area, including NGB, TARC, Pentagon, ANGRC, Joint Base Andrews, and authorized telework locations
Work Arrangement: On-site/hybrid as authorized; remote work is not permitted
Clearance: Secret required; Top Secret preferred
Employment Type: Full-time
Status: Contingent upon contract award
Position Summary
Summit Technologies is seeking a Project Analyst to support the National Guard Bureau Executive Secretariat. The Project Analyst will support staff action control, tasker management, meeting coordination, document routing, suspense tracking, research, and executive-level administrative support for NGB senior leader workflows.
Responsibilities
  • Receive, enter, route, track, update, and close staff actions and taskers.
  • Support tasker management across approved Government systems and networks.
  • Assist with determining appropriate Offices of Primary Responsibility and coordinating offices.
  • Maintain task status trackers, suspense logs, calendars, rosters, and repository records.
  • Support meeting invitations, RSVP tracking, attendee accountability, and read-ahead coordination.
  • Conduct research and compile information for senior staff action products.
  • Provide reminders for due and overdue taskers.
  • Coordinate with Action Officers, Workflow Managers, and Government staff.
  • Support document packaging, distribution, archiving, and final action tracking.
  • Maintain professional conduct and confidentiality in an executive staff environment.

Required Qualifications
  • Bachelor's degree preferred.
  • Three years of relevant experience in staff support, task management, project analysis, executive administrative support, military staff operations, or workflow coordination.
  • Strong Microsoft Office skills, especially Outlook, Word, Excel, PowerPoint, and Teams.
  • Strong written and verbal communication skills.
  • Ability to manage multiple deadlines and work in a fast-paced headquarters environment.
  • Ability to obtain and maintain CAC and Government system access.

Preferred Qualifications
  • Experience supporting NGB, DoD, Army, Air Force, or Joint Staff organizations.
  • Experience with ETS, ETMS2, CATMS, JSAP, TMT, SharePoint, or similar task management systems.
  • Experience supporting senior military or civilian leaders.
  • Familiarity with official correspondence and staffing processes.

* Note: The anticipated salary range for this contingent upon award position is $80,000 to $140,000 annually. The final offered salary will be determined by the candidate's specific qualifications, relevant experience, location, and the final funding level approved by the client upon contract award.
Summit is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. VEVRAA Federal Contractor. Summit gives preference to protected veterans.
Position descriptions serve as a guideline and may not be construed as a guarantee of employment. Summit is an at-will organization.

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