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Secretarial Assistant Jobs in Chicago, IL (NOW HIRING)

Robert Half

Legal Secretary

Downers Grove, IL · On-site

$25.65 - $29.70/hr

Provide administrative support through document management, copying, and general legal secretarial assistance. * Assist with litigation matters involving civil and commercial disputes while ...

DuPage County ROE

Attendance Secretary

Wheaton, IL

$17.39/hr

Principal/Assistant Principal Job Status: 10 month Summary of Position: The Attendance Secretary maintains student attendance records. To perform this job successfully an individual must be able to ...

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Secretarial Assistant information

See Chicago, IL salary details

$11

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$69

How much do secretarial assistant jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for secretarial assistant in Chicago, IL is $26.09, according to ZipRecruiter salary data. Most workers in this role earn between $17.60 and $27.50 per hour, depending on experience, location, and employer.

What is a secretarial assistant?

Secretarial assistants are administrative professionals who support managers, executives, or departments by handling office tasks such as scheduling appointments, managing correspondence, organizing files, and preparing documents. They often serve as the first point of contact within an office, providing information and assistance to visitors and staff. Secretarial assistants help ensure that daily operations run smoothly by maintaining organization and efficiency in the workplace.

What are the key skills and qualifications needed to thrive as a secretarial assistant?

To thrive as a Secretarial Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is usually required. Excellent communication, time management, and discretion help you stand out in this role. These skills and qualities are essential for ensuring efficient office operations and reliable support to executives or teams.

What are some common challenges faced by secretarial assistants and how can they be addressed?

Secretarial Assistants often manage multiple tasks simultaneously, such as scheduling meetings, handling correspondence, and supporting various team members. Juggling these responsibilities can be challenging, especially during busy periods or when prioritizing urgent requests. Developing strong organizational and time-management skills, as well as becoming proficient with office software and communication tools, can help Secretarial Assistants stay efficient. Regular communication with supervisors and team members also ensures clarity on priorities and expectations, making it easier to handle workload fluctuations.

Do secretarial assistants get paid a lot?

Secretarial assistants typically earn a moderate salary that varies based on experience, location, and industry. Entry-level positions may pay less, while experienced assistants with specialized skills or certifications can earn higher wages. Overall, the pay is generally considered average for administrative support roles.

What does a secretarial assistant do?

A secretarial assistant provides administrative support by managing schedules, handling correspondence, organizing files, and performing clerical tasks. They often use office software and may coordinate communication between staff and clients to ensure smooth office operations.

What are the most commonly searched types of Secretarial jobs in Chicago, IL?

The most popular types of Secretarial jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Secretarial Assistant jobs?

Cities near Chicago, IL with the most Secretarial Assistant job openings:

Secretarial Assistant jobs near you
Infographic showing various Secretarial Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 23% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $54,230 per year, or $26.1 per hour.

High School LLC Secretary

Wheaton Warrenville Unit School District 200

Wheaton, IL • On-site

$16.86/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Position Type:
Secretarial/Clerical/School Secretary - 10-Month
Date Posted:
8/11/2026
Location:
Wheaton North High School
Work Schedule: 10 months
Grade C Rate: $16.86/hr.
Affiliation: CEA - Classified Employees Association
Summary:
Under the direct supervision of the LLC Director, this position provides administrative and secretarial services for the Library Learning Center. In addition to general duties, this position works with the LLC Director to order, coordinate, and distribute all student and staff textbooks. The LLC secretary also works with the Assistant Principal of the Dean's Office and both middle schools to coordinate annual photo ID creation and distribution. Independent judgment is required to plan, prioritize and organize the diverse workload and the ability to work with students, staff and parents is a must.
Essential Duties:
  • Assist students and staff in maximizing use of all of the library's resources including books, periodicals, online resources, AV equipment and computers
  • Help with routine library duties including checking in and checking out materials; shelving books; responding to student and staff inquiries; participating in library special events; assisting in the yearly inventory; and maintaining office supplies for use in the library
  • Assist in the distribution and collection of textbooks and English novels during the school year
  • Undertake any special projects requested by the librarian such as weeding the collection and conducting special research projects.
  • Process purchase orders for LLC Director and Technology Coordinator; track budget accordingly
  • Responsible for organizing annual textbook inventory
  • Order textbooks for the following year according to enrollment numbers from guidance
  • Act as liaison between Wheaton North and the textbook manager for needed materials
  • Assist in maintenance of Online Textbook Access records
  • Process incoming library books, including maintaining social media and series list updates
  • Coordinate summer ID creation and distribution for new and returning students
  • Act as liaison between ID company and Wheaton North
  • Process summer periodicals

Qualifications:
  • A positive, professional attitude
  • Excellent communication skills, both written and oral
  • Excellent technology skills in a variety of computer software and database applications (e.g. Google, Destiny, Synergy, etc.)
  • Effective organizational skills and the ability to problem-solve
  • Ability to multi-task and work with multiple interruptions

Physical Requirements:
Some physical work required: lifting and shelving of textbooks and library books; pushing of book carts

Apply