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Secretarial Assistant Jobs in Virginia (NOW HIRING)

GovernmentJobs.com

Legal Secretary I - CWA

Norfolk, VA · On-site

$43K/yr

... secretarial duties using legal terminology, procedures, and documents. This position will prepare ... assist with legal research. Departmental Hiring Salary: $43,696.64 This position works at the will ...

Gnostech LLC

Executive Secretary

Arlington, VA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Executive Secretary ID: 1175 Location: Arlington, VA Description Overview Location * Arlington, VA ... * Assist with travel vouchers. * Arrange conference calls and schedule meetings. * Compose ...

Gnostech LLC

Junior Executive Secretary

Arlington, VA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Junior Executive Secretary ID: 1181 Location: Arlington, VA Description Overview Location ... * Assist with travel vouchers. * Arrange conference calls and schedule meetings. * Compose ...

Gnostech LLC

Senior Executive Secretary

Arlington, VA

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Senior Executive Secretary ID: 1177 Location: Arlington, VA Description Overview Location ... * Assist with travel vouchers. * Arrange conference calls and schedule meetings. * Compose ...

City of Norfolk

Legal Secretary I - CWA

Norfolk, VA

$41K - $66K/yr

... secretarial duties using legal terminology, procedures, and documents. This position will prepare ... assist with legal research. Departmental Hiring Salary: $43,696.64 **This position works at the ...

Frederick County, VA

Secretary

Winchester, VA · On-site

$38K/yr

  • Medical

  • Dental

  • Vision

  • Life

As a Secretary, you will: * Answer telephones and direct callers to the appropriate employee or ... Collect fees pertinent to the Inspection Department. * Assist in all aspects of the permitting ...

New

Gnostech LLC

Senior FMS Executive Secretary

Arlington, VA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Senior FMS Executive Secretary Salary * Commensurate with industry position, depending on ... * Assist with travel vouchers. * Arrange conference calls and schedule meetings. * Compose ...

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Secretarial Assistant information

See Virginia salary details

$10

$25

$66

How much do secretarial assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for secretarial assistant in Virginia is $25.09, according to ZipRecruiter salary data. Most workers in this role earn between $16.92 and $26.44 per hour, depending on experience, location, and employer.

Do secretarial assistants get paid a lot?

Secretarial assistants typically earn a moderate salary that varies based on experience, location, and industry. Entry-level positions may pay less, while experienced assistants with specialized skills or certifications can earn higher wages. Overall, the pay is generally considered average for administrative support roles.

What are some common challenges faced by secretarial assistants and how can they be addressed?

Secretarial Assistants often manage multiple tasks simultaneously, such as scheduling meetings, handling correspondence, and supporting various team members. Juggling these responsibilities can be challenging, especially during busy periods or when prioritizing urgent requests. Developing strong organizational and time-management skills, as well as becoming proficient with office software and communication tools, can help Secretarial Assistants stay efficient. Regular communication with supervisors and team members also ensures clarity on priorities and expectations, making it easier to handle workload fluctuations.

What are the key skills and qualifications needed to thrive as a secretarial assistant?

To thrive as a Secretarial Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is usually required. Excellent communication, time management, and discretion help you stand out in this role. These skills and qualities are essential for ensuring efficient office operations and reliable support to executives or teams.

What is a secretarial assistant?

Secretarial assistants are administrative professionals who support managers, executives, or departments by handling office tasks such as scheduling appointments, managing correspondence, organizing files, and preparing documents. They often serve as the first point of contact within an office, providing information and assistance to visitors and staff. Secretarial assistants help ensure that daily operations run smoothly by maintaining organization and efficiency in the workplace.

What are the most commonly searched types of Secretarial jobs in Virginia?

The most popular types of Secretarial jobs in Virginia are:

What cities in Virginia are hiring for Secretarial Assistant jobs?

Cities in Virginia with the most Secretarial Assistant job openings:

Secretarial Assistant jobs near you
Infographic showing various Secretarial Assistant job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $52,191 per year, or $25.1 per hour.

Secretary II (Ability to Obtain DoD Secret clearance)

Akima, LLC

Dahlgren, VA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 26 days ago

Akima rating

6.8

Company rating: 6.8 out of 10

Based on 35 frontline employees who took The Breakroom Quiz

376th of 449 rated engineering

Job description

AMO, an Akima company, is expecting a contract expansion and a need for additional Secretary II level personnel to work in Dahlgren, VA. You will provide principal secretarial support in an office, usually to one individual, and, in some cases, to the subordinate staff of that individual. The Secretary II maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff, works fairly independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. Computers may exist in the environment, requiring working knowledge of certain office software programs. To join our team of outstanding professionals, apply today!
Timeline: We are anticipating growth on this new contract within the next 2 months.
Responsibilities
  • Performing general secretarial and clerical duties necessary to meet the needs of the Branch, Division, Department or Program Office in support of Government office procedures, including the following:
    • Answer and screen incoming telephone calls.
    • Receive, greet, and screen visitors.
    • Maintain logs and listings.
    • Schedule appointments/meetings.
    • Support meetings on and off NSWCDD location Receive, review, type, edit and process correspondence and documents.
  • Receptive to receiving correspondence and docs for preparation as rough draft, handwritten, verbal or via email.
  • Handling and process documentation.
  • Sorting, route, track, distribute, copy, scan, fax, file, download, archive, shred and dispose.
  • Processing timecards, training requests and shipping documents using Navy ERP system.
  • Establish, maintain and update office filing in accordance with NSWCDD Records Management policies.
  • Receiving, coordinating and act on data calls.
  • Maintaining and replacing inventory of office supplies.
  • Coordinate with NSWCDD Public Affairs for all distinguished visitors.
  • Designate and reserve parking spaces for VIP visitors.
  • Travel on base for delivery and pick-up of official information (use Government vehicle).
  • Create spreadsheets and power point presentations.
  • Upload, maintain & search documents for retention purposes into folders on SharePoint or other identified repositories.
  • Assisting Government Staff daily. Provide guidance and review work of lower-level secretary in absence.
  • Government or Contractor senior level secretary.
  • Providing clerical support in absence of Government clerical/secretarial/administrative personnel
    Perform maintenance on office equipment and call for services when needed. Replace printer and plotter supplies as needed.
  • Copies, printers, fax machines, shredders.
  • Aid in disposal of excess equipment.
  • Maintain office calendars, key inventory, coordinate plant account inventories, perform muster procedures, execute new employee onboarding process Use Government systems, IBPES, DISS, Navy ERP, DTS and applications on NSWCDD Homepage.
  • For processing of Telephone Work Request, IT MAC request, visitor clearances, visit request, overtime, compensatory time request, property passes, travel orders.
  • Establish and maintain Standard Operating Procedures (SOP's) for clerical/secretarial duties.
  • Demonstrate a professional demeanor and the ability to communicate effectively both orally and in writing.
  • Secretarial and Administrative Support will assist visually impaired, blind, and other disabled Government personnel with:
    • Clerical, secretarial, and administrative tasking.
    • Assistance in completing tasking when accessible software is not available or compatible to current office equipment.
    • Reading aloud documents, reports, mail, and other work-related items including reading for recording on tape for use by impaired personnel.
    • Describe various illustrative materials such as pictures, charts, drawings, and symbols.
  • Reading and signing hard copy documents.
  • Completing of electronic training.
  • Timekeeping entry and approval.
  • Data entry into automated business applications tools to include CIPA performance, Personnel Addendum (PA), Honorary Awards, NSWCDD trackers.
  • Research of creative and innovative technological solutions that lead to greater independence.
  • Guiding employees' hand to appropriate location on documents to sign/approve or within data systems to electronically sign/approve.
  • Transport impaired employee to meetings and training events utilizing Government Vehicle.

Qualifications
  • Must be a US Citizen able to obtain and maintain a government DoD Secret clearance.
  • Two (2) years of work-related experience creating and maintaining documentation and data management systems.
  • Experience providing general administrative support in all facets of clerical administration at the Branch level working with government leadership and military personnel.
  • Proficiency in Microsoft Windows & Office (Word, Excel, PowerPoint, Outlook and Access) & Adobe.
  • Able to type 40 words per minute.
  • Demonstrated ability (through experience) to work independently and communicate effectively both orally and through formal reports.
  • Demonstrated ability (through experience) to multi-task, perform, and communicate professionally, including professional phone etiquette.
  • Demonstrated proficiency with support functions for meetings, maintaining formal filing systems, scanning, faxing, answering phones and taking messages, managing a calendar, and scheduling appointments.
  • Experience with:
    • taking notes and converting into formal meeting minutes.
    • editing formal documentation and reformatting written and electronic draft documents in accordance with specified Government or business formats.
    • receiving and greeting visitors professionally.
    • handling and storage of classified or sensitive (i.e., Personally Identifiable Information (PII)) materials.
    • maintaining inventory of office supplies and ordering new supplies.

Clearance Processing:
  • We are looking for US citizens willing to be processed for a government clearance. This can take approximately 2-4 months to obtain.

Compensation:
  • $22.27/hr plus additional $5.09/hr for Health & Welfare (H&W).

Job ID
2026-24439
Work Type
On-Site
Pay Range
$22.27 per hour
Health & Welfare
$5.09 per hour
Benefits
SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.
Company Description
Work Where it Matters
Akima Mission Optimization (AMO), an Akima company, is not just another federal logistics contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.
At AMO, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.
For our shareholders, AMO provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.
For our government customers, AMO delivers innovative administrative support services that streamline operations, and enhance productivity.
As an AMO employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

What Akima employees say

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About Akima

Sourced by ZipRecruiter

As an Alaska Native Corporation headquartered in Herndon, Virginia, Akima is dedicated to delivering superior outcomes for our customers’ missions while simultaneously creating a long-lived asset for our Iñupiat shareholders. Akima maintains a portfolio of small businesses, 8(a) companies, and operating companies that deliver simplified and accelerated access to the products and services agencies need to ensure mission success.

Industry

Specialty trade contractors

Company size

5,001 - 10,000 Employees

Headquarters location

Herndon, VA, US

Year founded

1995

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