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School Secretary Bookkeeper Jobs (NOW HIRING)

Lake Ridge Schools

Middle School Secretary

Gary, IN · On-site

Secretarial/Clerical Date Posted: 9/2/2026 Location: Lake Ridge New Tech Middle School Date ... Perform minor bookkeeping tasks, including processing purchase orders, tracking supply requisitions ...

Diocese of Harrisburg

Bookkeeper

Hanover, PA · On-site

Secretarial/Clerical/Bookkeeper Date Posted: 6/4/2026 Location: St. Joseph School, Hanover St. Joseph Roman Catholic Church is seeking an individual with a missionary mindset , strong organizational ...

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School Secretary Bookkeeper information

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How much do school secretary bookkeeper jobs pay per hour?

As of Sep 15, 2026, the average hourly pay for school secretary bookkeeper in the United States is $24.31, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.64 per hour, depending on experience, location, and employer.

What are the primary responsibilities of a school secretary bookkeeper?

A School Secretary Bookkeeper is responsible for managing both administrative and financial tasks within a school. Their duties typically include handling correspondence, scheduling appointments, maintaining student and staff records, and providing support to the principal and teachers. On the bookkeeping side, they process invoices, track budgets, manage payroll, and ensure that financial records comply with school district policies. This role requires strong organizational skills, attention to detail, and proficiency with office and accounting software. School Secretary Bookkeepers play a vital role in ensuring the smooth operation of a school’s front office and financial systems.

What are the key skills and qualifications needed to thrive as a school secretary bookkeeper?

To thrive as a School Secretary Bookkeeper, you need strong organizational abilities, attention to detail, and experience with bookkeeping or accounting, often supported by a high school diploma or associate degree. Proficiency with office software such as Microsoft Office Suite, accounting programs like QuickBooks, and student information systems is typically required. Excellent communication, discretion, and multitasking are standout soft skills for managing sensitive information and assisting staff, students, and parents. These skills and qualities are essential for maintaining accurate financial records and ensuring smooth administrative operations within a school environment.

How does a school secretary bookkeeper typically balance administrative duties with financial record-keeping responsibilities?

A School Secretary Bookkeeper often splits their time between handling front office tasks—such as greeting visitors, managing correspondence, and scheduling—and maintaining accurate financial records, including processing invoices and managing budgets. Balancing these tasks requires strong organizational skills, the ability to prioritize urgent requests, and familiarity with school financial software. It's common to collaborate closely with administrators, teachers, and district-level finance staff to ensure smooth operations and compliance with policies. Effective communication and time management are key to managing the diverse workload efficiently.

What is the difference between School Secretary Bookkeeper vs School Administrative Assistant?

AspectSchool Secretary BookkeeperSchool Administrative Assistant
Required CredentialsHigh school diploma; bookkeeping certification often preferredHigh school diploma; administrative or office management training
Work EnvironmentSchool office, handling financial records and administrative tasksSchool office, supporting staff and student needs
Employer & Industry UsagePublic and private schools, educational institutionsSame as School Secretary Bookkeeper, often overlapping roles
Common Search & ComparisonOften compared for administrative and financial dutiesRelated but broader administrative support role

While both roles work in school environments, the School Secretary Bookkeeper primarily handles financial records and bookkeeping, whereas the School Administrative Assistant provides broader administrative support. Understanding these differences helps in choosing the right position based on skills and responsibilities.

What does a school secretary bookkeeper make?

A school secretary bookkeeper typically earns between $30,000 and $50,000 annually, depending on experience, location, and school district size. They handle financial record-keeping, budgeting, and administrative tasks using accounting software and require strong organizational skills.

What cities are hiring for School Secretary Bookkeeper jobs?

Cities with the most School Secretary Bookkeeper job openings:

What states have the most School Secretary Bookkeeper jobs?

States with the most job openings for School Secretary Bookkeeper jobs include:

What are popular job titles related to School Secretary Bookkeeper jobs?

For School Secretary Bookkeeper jobs, the most frequently searched job titles are:

Secretary Bookkeeper - Full Time;

Brooklyn, NY

Catholic Charities of Brooklyn & Queens
See more jobs at Catholic Charities of Brooklyn & Queensexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 16 days ago

Job description

For over 125 years, Catholic Charities Brooklyn and Queens has been providing quality social services to the neighborhoods of Brooklyn and Queens and currently offers 160-plus programs and services for children, youth, adults, seniors, and those struggling with mental illness.

Early Childhood Development Centers provide free Head Start services to low-income families at no cost to the children ages 3 to 5 years. The high-quality services are offered in the center-based program settings available for the Brooklyn and Queens Communities.

Through the Montessori approach, the centers ensure children are ready for school by providing a variety of developmentally appropriate activities that promote cognitive, social, emotional, language-literacy, and physical development. The Head Start Program strives to actively engage parents, recognizing family participation throughout the program, as a key to a child's robust development as well as to offer the learning experiences tailored to the changing needs and abilities of children.

STATEMENT OF THE JOB

Under the direct supervision of the Program Manager/Director, the Secretary-Bookkeeper's responsibilities include but not limited to prepare petty cash, submit check requests, track budget, on weekly basis prepare bank deposit slips/receipts, disability insurance report, and assists in clerical tasks.

  • Maintains all records related to petty cash and the allocation of petty cash funds, including the replenishment of petty cash.
  • Enters and maintains cash receipts and disbursement ledgers; summarizes as requested.
  • Prepares and submits all requests for payments (check requests) in a timely and efficient manner.
  • Prepares ACD-1 reports; End- Of- Month reports; disability insurance reports and all related forms/paperwork.
  • Prepares all paperwork related to health insurance, retirement, and Welfare Fund reports for staff where applicable.
  • Assists Management in the maintenance, ordering/purchasing and inventory of office supplies and other center-related items or supplies/equipment.
  • Performs other duties as assigned.

QUALIFICATIONS:

  • High School Diploma or Equivalent required.
  • Associate degree or Bachelor's degree in Business Management, Business Administration, or Accounting preferred.
  • Minimum of one year of experience as a full charge bookkeeper with proof of fiscal responsibilities.
  • Bilingual Spanish/English; Russian/English; Chinese/English; Korean/English; English/Creole speaking preferred.
  • Frequent sitting, standing, walking, talking, hearing, seeing, stooping, kneeling, crouching, & crawling. occasional running.
  • Able to travel for inter-borough training, meetings, and escorting parents to meetings.
  • Must be able to occasionally lift and/or move up to 30 pounds.

BENEFITS:

  • We offer competitive salaries and excellent benefits, including:
  • Generous time off (Vacation/ Personal Days/ Sick Days/ Paid Holidays annually)
  • Medical
  • Dental
  • Vision
  • Retirement Savings with Agency Match
  • Transit
  • Flexible Spending Account
  • Life insurance
  • Public Loan Forgiveness Qualified Employer
  • Training Series and other additional voluntary benefits.

For more information on our organization, please visit our website at:

www.ccbq.org

Apply