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How much do school secretary bookkeeper jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for school secretary bookkeeper in the United States is $24.31, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.64 per hour, depending on experience, location, and employer.

What are the primary responsibilities of a school secretary bookkeeper?

A School Secretary Bookkeeper is responsible for managing both administrative and financial tasks within a school. Their duties typically include handling correspondence, scheduling appointments, maintaining student and staff records, and providing support to the principal and teachers. On the bookkeeping side, they process invoices, track budgets, manage payroll, and ensure that financial records comply with school district policies. This role requires strong organizational skills, attention to detail, and proficiency with office and accounting software. School Secretary Bookkeepers play a vital role in ensuring the smooth operation of a school’s front office and financial systems.

What are the key skills and qualifications needed to thrive as a school secretary bookkeeper?

To thrive as a School Secretary Bookkeeper, you need strong organizational abilities, attention to detail, and experience with bookkeeping or accounting, often supported by a high school diploma or associate degree. Proficiency with office software such as Microsoft Office Suite, accounting programs like QuickBooks, and student information systems is typically required. Excellent communication, discretion, and multitasking are standout soft skills for managing sensitive information and assisting staff, students, and parents. These skills and qualities are essential for maintaining accurate financial records and ensuring smooth administrative operations within a school environment.

How does a school secretary bookkeeper typically balance administrative duties with financial record-keeping responsibilities?

A School Secretary Bookkeeper often splits their time between handling front office tasks—such as greeting visitors, managing correspondence, and scheduling—and maintaining accurate financial records, including processing invoices and managing budgets. Balancing these tasks requires strong organizational skills, the ability to prioritize urgent requests, and familiarity with school financial software. It's common to collaborate closely with administrators, teachers, and district-level finance staff to ensure smooth operations and compliance with policies. Effective communication and time management are key to managing the diverse workload efficiently.

What is the difference between School Secretary Bookkeeper vs School Administrative Assistant?

AspectSchool Secretary BookkeeperSchool Administrative Assistant
Required CredentialsHigh school diploma; bookkeeping certification often preferredHigh school diploma; administrative or office management training
Work EnvironmentSchool office, handling financial records and administrative tasksSchool office, supporting staff and student needs
Employer & Industry UsagePublic and private schools, educational institutionsSame as School Secretary Bookkeeper, often overlapping roles
Common Search & ComparisonOften compared for administrative and financial dutiesRelated but broader administrative support role

While both roles work in school environments, the School Secretary Bookkeeper primarily handles financial records and bookkeeping, whereas the School Administrative Assistant provides broader administrative support. Understanding these differences helps in choosing the right position based on skills and responsibilities.

What does a school secretary bookkeeper make?

A school secretary bookkeeper typically earns between $30,000 and $50,000 annually, depending on experience, location, and school district size. They handle financial record-keeping, budgeting, and administrative tasks using accounting software and require strong organizational skills.

What cities are hiring for School Secretary Bookkeeper jobs?

Cities with the most School Secretary Bookkeeper job openings:

What states have the most School Secretary Bookkeeper jobs?

States with the most job openings for School Secretary Bookkeeper jobs include:

What are popular job titles related to School Secretary Bookkeeper jobs?

For School Secretary Bookkeeper jobs, the most frequently searched job titles are:

Bookkeeper/Secretary Manley Elementary School

Morristown, TN • On-site

Hamblen County Schools
See more jobs at Hamblen County Schoolsexternal

Full-time, Contractor

Posted 6 days ago

Job description

Position Type:
Secretarial/Clerical/Bookkeeper
Date Posted:
9/8/2026
Location:
Manley Elementary School
Closing Date:
Until Filled
SCHOOL QUALIFICATIONS
1. Minimum high school diploma or G.E.D.
2. Minimum one year of experience so that with appropriate training, services may be provided in the specific role for which employed
3. Knowledge of typing, office machines, and computers
4. Meets health and physical requirements
JOB GOAL To prepare, transcribe, systemize, and preserve written communications and records
ESSENTIAL FUNCTIONS
1. Composes or transcribes correspondence, bulletins, and memoranda from rough drafts
2. Prepares communications using various types of office equipment
3. Disburses funds, records financial transactions, and audits and balances student organization and other school fund accounts
4. Maintains an inventory of office and school supplies
5. Maintains such student records as may be required
6. As directed by principal, assists teachers in preparing instructional materials
7. Receives and routes all incoming calls
8. Greets visitors and maintains log of visitors to the school
9. Assumes responsibility for knowing and following all safety rules and proper procedures
10. Supervises student office workers
11. Schedules meetings, sets appointments, and maintains calendars
12. Performs other duties as assigned
PHYSICAL DEMANDS
This job may require lifting of objects that exceed 25 lbs., with frequent lifting and/or carrying of objects weighing up to 10 lbs. Other physical demands that may be required are as follows:
1. Pushing
2. Pulling
3. Climbing
4. Stooping
5. Kneeling
6. Reaching
7. Talking
8. Hearing
9. Seeing
VOCATIONAL PREPARATION
The required vocational preparation may come from any of the following:
1. Vocational education
2. Apprentice training
3. On-the-job training
4. Essential experience
TEMPERAMENT (Personal traits)
1. Adaptability to performing a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure
2. Adaptability to accepting responsibility for the direction, control, or planning of an activity
3. Adaptability to making generalizations, evaluations, or decisions based on sensory or judgmental criteria
4. Adaptability to dealing with people
CAPACITY AND ABILITY REQUIREMENTS
Specific capacities and abilities may be required of an individual in order to learn or adequately perform a task or job duty.
1. Intelligence: Ability to understand instructions and underlying principles; ability to reason and make judgments
2. Verbal: Ability to understand meanings of words and ideas associated with then
3. Numerical: Ability to perform arithmetic operations quickly and accurately
4. Data Perception: Ability to understand and interpret information which may be presented in the form of graphs, charts, or tables
5. Manual Dexterity: Ability to move the fingers and manipulate small objects with the fingers rapidly and accurately
6. Form Perception: To make visual comparisons and discriminations and see slight differences in shapes and shadings of figures
7. Motor Coordination: Ability to coordinate the eyes and hands or fingers rapidly and accurately in making precise movements with speed
8. Color Discrimination: Ability to perceive or recognize similarities or differences in colors or shades or other values of the same color
WORK CONDITIONS Normal working environment; may not always have privacy or quiet place to work
TERMS OF EMPLOYMENT
1. High school
a. Lead secretary, 224-day contract i. High school lead secretary salary scale
b. Guidance secretary, 197-day contract i. School secretary salary scale
c. Data entry secretary, 192-day contract i. School secretary salary scale
d. Library and other secretaries, 187-day contract i. School secretary salary scale
2. Middle school, 190-day contract
a. School bookkeeper salary scale
3. Elementary school
a. Small Schools, 187 day contract, School secretary salary scale
b. Large Schools, 190 day contract, School bookkeeper salary scale
IMMEDIATE SUPERVISOR Principal
GENERAL REQUIREMENTS
The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be a complete list of responsibilities, duties, and skills required of personnel so assigned.
Attachment(s):
  • secretary bookkeeper school.pdf

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