School Program Coordinator Jobs in Normal, IL (NOW HIRING)

Title: Program Operations Coordinator
Division Name: Academic Affairs
Department: Katie School of Insurance and Risk Management

The incumbent serves as a staff member in the Katie School of Insurance and Risk Management (formally the Center for Insurance and Risk Management) and takes on a lead role in Katie School program coordination, including communications with internal and external stakeholders and manages logistics of all Katie School programming.
The incumbent works independently under the direction of the Katie School Director and works with other faculty, staff, and student workers in the Katie School. The incumbent will also work with the president of the student organization Gamma Iota Sigma in planning, marketing, communicating, creating, and facilitating, workshops, and speakers coming to campus.

The Katie School is a Center in the College of Business that works in close collaboration with the Department of Finance, Insurance and Law (FIL) and also shares certain resources with them. The Department of FIL serves more than 800 students with two majors, Finance and Risk Management and Insurance, and two minors, Financial Planning and Risk Management and Insurance. The Katie School also supports the activities of a professional insurance fraternity, Gamma Iota Sigma, that includes students from across other majors, including actuarial science.
University Benefit Highlights:
- Insurance benefits, including health, dental, vision, and life
- Retirement and supplemental retirement planning options
- Tuition waiver benefits available to staff as well as their eligible dependents
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid benefit time
Additional University Benefit information, including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program, can be reviewed here: https://hr.illinoisstate.edu/benefits/

$32.31 - $34.87 per hour

1. Bachelor's degree or higher in marketing, business administration, communications, public relations, or a closely related field.
2. Three (3) years (36 months) of full-time or part-time equivalent professional work experience in marketing, public relations, communications, brand management, or a related professional area.

1. Proven ability to work with administrators, faculty, and staff, and other internal and external parties
2. Willingness to learn new technology to help market the program and make office work more efficiently.
3. Experience facilitating planning of a variety of programs for a number of different groups.
4. Experience in working with business professionals and organizations.

Core hours are Monday through Friday, 8am to 4:30pm. Occasional work outside of these hours for events throughout the year.

Must be able to complete the following with or without a reasonable accommodation:
1. Move about in various locations on and off campus as needed to complete day-to-day work.
2. Effectively communicate on a daily basis.
3. Remain at a workstation for extended periods.

July 2026

Cover Letter
Transcripts - See Special Instructions section for additional options

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.
College or university transcripts (may be unofficial) must be submitted prior to the application deadline in order to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below. In order to be eligible for Veteran's Preference points on the exam, appropriate military service documentation, such as a DD214, must be submitted prior to the application deadline.
Transcripts and/or DD-214 paperwork may be faxed or mailed to Human Resources by the application deadline:
Fax: 309.438.0011, Attn: Mackenzie Chapman
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300
The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled.
Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver's license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.
Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.

Mackenzie Chapman
Human Resources
309-438-3092
mrchap1@ilstu.edu 

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.