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School Operations Associate Jobs in New York (NOW HIRING)

WHIN

Operations Associate

New York, NY · On-site

Why WHIN? WHIN Music Community Charter School is the first school of its kind! Built on the ... We are looking for an Operations Associate who is... * looking to grow and prosper in a ...

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School Operations Associate information

What are some common challenges School Operations Associates face when supporting school administrative functions?

School Operations Associates often juggle multiple priorities, such as coordinating schedules, managing supply inventory, and assisting with compliance paperwork. They may encounter challenges balancing urgent requests from staff or faculty while ensuring operational tasks are completed accurately and on time. Effective communication and strong organizational skills are essential, as the role frequently requires collaboration with teachers, administrators, and external vendors. Adaptability and proactive problem-solving help associates navigate the fast-paced, dynamic school environment.

What is the highest paying job in a school district?

In a school district, the highest paying roles are typically superintendents or district administrators, with superintendents often earning the highest salaries due to their leadership responsibilities and required advanced degrees and experience. Other high-paying positions include chief financial officers and director-level roles overseeing operations or curriculum. Salaries vary based on district size, location, and individual qualifications.

Is an operation associate a good job?

A School Operations Associate is responsible for managing administrative tasks, coordinating schedules, and supporting school functions. The role typically requires organizational skills, attention to detail, and proficiency with office tools; it can offer stable employment and opportunities for advancement within educational institutions.

What jobs pay 4000 a week without a degree?

School Operations Associates typically do not earn $4,000 a week without a degree, as their roles often require specific skills and experience. High-paying jobs that can reach this level without a degree include certain sales positions, real estate brokers, commercial pilots, or skilled trades like electricians and plumbers, especially with experience and certifications. These roles often involve commission, overtime, or specialized skills that contribute to higher weekly earnings.

What is the difference between School Operations Associate vs School Administrative Assistant?

AspectSchool Operations AssociateSchool Administrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent; administrative experience helpful
Work EnvironmentSchool campuses, administrative offices, supporting daily operationsFront office, reception, administrative support within schools
Employer & Industry UsagePublic and private schools, educational institutionsSchools, school districts, educational organizations
Common Search & Comparison IntentUnderstanding operational roles in schoolsAdministrative support roles in educational settings

The School Operations Associate focuses on managing school logistics, facilities, and daily operations, often requiring a broader understanding of school systems. In contrast, the School Administrative Assistant primarily handles clerical tasks, reception, and basic administrative support. Both roles are vital for smooth school functioning but differ in scope and responsibilities.

What are School Operations Associates?

School Operations Associates are professionals who support the smooth daily functioning of schools by handling administrative, logistical, and operational tasks. Their responsibilities often include managing student records, assisting with scheduling, coordinating events, handling communications, and supporting facilities management. They work closely with school leadership, teachers, and other staff to ensure the school runs efficiently and students have a safe, organized learning environment. Their role is essential in freeing up educators to focus more on instruction rather than administrative duties.

What are the key skills and qualifications needed to thrive as a School Operations Associate, and why are they important?

To thrive as a School Operations Associate, you need strong organizational skills, attention to detail, and familiarity with administrative processes, typically supported by a bachelor's degree or relevant experience. Proficiency in office management software, student information systems, and basic budgeting tools is commonly required. Excellent communication, problem-solving abilities, and adaptability are soft skills that help you effectively support staff, students, and parents. These skills are crucial for ensuring smooth day-to-day school operations and creating a supportive educational environment.

What does an operations associate do?

A school operations associate manages daily administrative and logistical tasks to ensure smooth school functioning. They handle tasks such as coordinating schedules, maintaining records, supporting facilities management, and assisting with communication between staff, students, and parents. Strong organizational skills and familiarity with office software are typically required for this role.
What are the most commonly searched types of School Operations jobs in New York? The most popular types of School Operations jobs in New York are:
What are popular job titles related to School Operations Associate jobs in New York? For School Operations Associate jobs in New York, the most frequently searched job titles are:
What job categories do people searching School Operations Associate jobs in New York look for? The top searched job categories for School Operations Associate jobs in New York are:
What cities in New York are hiring for School Operations Associate jobs? Cities in New York with the most School Operations Associate job openings:
School Operations Associate jobs near you
Infographic showing various School Operations Associate job openings in New York as of July 2026, with employment types broken down into 67% Full Time, 31% Part Time, and 2% Contract. Highlights an 98% In-person, and 2% Hybrid job distribution.

Operations Associate

Amber Charter Schools

New York, NY

Other

Posted 23 days ago

Job description

Position Summary

The Operations Associate, supervised by the Director of Operations, is a crucial part of the team. This role supports the daily operations of our school performing administrative tasks which allow communication to flow between the school and families. The Operations Associate supports students, families, and staff and is essential to creating an optimal environment for learning and growth.

Essential Responsibilities

  • Promote the implementation of operational systems that enhance teaching and learning by ensuring effectiveness and efficiency.
  • Reinforce essential protocols and logistics for daily operations, including arrival, transitions, and dismissal routines, as well as school events and activities such as after-school and special programs, field trips, and assemblies.
  • Contribute as a valuable team member who actively supports the operations' tasks and goals.
  • Promotes and maintains safety protocols for the well-being of staff, students, and families.
  • Strengthen familial connections by proficiently communicating through ParentSquare, the school operations email, and various communication channels.
  • Supports the coordination of all student recruitment and enrollment activities, encompassing open houses, the annual lottery, waitlist management, orientation programs, and registration procedures.
  • Receives and records all packages in the finance system while ensuring adherence to network fiscal policies and procedures.
  • Serve as a backup of the day-to-day operations of the meals program, including meal ordering, coordination with meal attendants, administration of the fresh fruits and vegetables program, and ensuring compliance with meal standards. Serves as the backup to the meal attendant.
  • Manage student information platforms such as PowerSchool, ATS, and ParentSquare, which play a crucial role in facilitating school operations.
  • Perform a variety of administrative support tasks to streamline daily operations, including managing mail, responding to phone calls, distributing supplies to teachers, and collecting documents. Supports the planning of field trips and the receiving of packages in the procurement process.

Minimum Experience and Qualifications 

  • High School Diploma / GED.
  • 1 Year Operations Associate experience in NYC School.
  • Use of student information systems to report, track, and monitor enrollment, and attendance and ensure compliance and funding (e.g. ATS, PowerSchool).
  • Familiarity with purchasing, procuring, and inventorying a broad range of materials and resources.
  • Comfort utilizing technology to communicate, track, and organize work and information (e.g. Google Suite, documents, spreadsheets).
  • Ability to thrive in a fast-paced, results-oriented environment; flexible, able to work autonomously as well as on a team and to take direction as needed.
  • Strong attention to detail; able to develop and maintain organizational and documentation systems.
  • A deep sense of ownership and responsibility.
  • Excellent interpersonal and communication skills
  • Completion and clearance in pre-employment Fingerprinting and Reference check process.
  • Legally eligible to work in the United States.
  • Perform other duties as assigned.

Preferred Experience and Qualifications

  • Associates Degree.
  • 2 years experience as an operations associate, in a school environment.
  • Familiarity with purchasing, procuring, and inventorying a broad range of materials and resources.
  • Possess NYC Food Protection Certification.
  • Possess CPR, First Aid, AED Certification.
  • Ability to speak, write, and understand Spanish. 

Amber's Expectations

  • Great time and task management; an ability to prioritize, manage multiple obligations and initiatives and follow through.
  • Results-oriented environment; flexible, feedback-driven, able to work autonomously as well as on a team and to take direction as needed.
  • Strong attention to detail.
  • A deep sense of ownership and responsibility.
  • Ability to communicate effectively verbally and in writing with multiple stakeholders.
  • Regular attendance and punctuality.
  • Maintain a professional appearance.
  • Organizational fit for Amber culture, that is, exhibit the Amber Traits of Achievement, Community, Responsibility, Honesty, and Respect.  

 Equipment

  • Laptop and office equipment 

Work Schedule

  • 12-month work schedule
  • Hours 7:15am - 3:15pm.

Work Environment/Physical Effort:  

  • Regularly required to sit, stand for long periods of time, walk, climb stairs, speak loudly and clearly, visually observe, hear, operate a computer, and other classroom, school, and office equipment, reach with hands and arms, bend down, and must occasionally lift, move and/or support up to 20 pounds. Work is being performed in a traditional multi-floor school environment with limited to no elevator access.

Compensation

Amber Charter Schools strictly follow a salary schedule for each role to ensure our continued commitment towards pay equity. The expected salary range for this role is $52,500k -$55,697k, depending on verified relevant work experience, the highest level of completed education, and required certifications and/or licenses for the role. This is a non exempt position.

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