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School Financial Secretary Jobs (NOW HIRING)

Midwest City

Secretary First

Del City, OK · On-site

MS SECRETARY, FINANCIAL SECRETARY SALARY SCHEDULE: SCHEDULE K DEPARTMENT: SECONDARY INSTRUCTION ... High School diploma or general education degree (GED) * Type 40 wpm accurately * One year of ...

Plano ISD

Office Manager - Campus

Plano, TX · On-site

$22.20/hr

Act as liaison between the school and other departments (maintenance, central, etc.) * Supervise office staff (registrar, financial secretary, secretary and clerk) * Receive all incoming calls for ...

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How much do school financial secretary jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for school financial secretary in the United States is $18.83, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $21.88 per hour, depending on experience, location, and employer.

What are the main responsibilities of a school financial secretary?

A School Financial Secretary manages the financial operations within a school, including handling budgets, processing payments, maintaining financial records, and assisting with payroll. They often work closely with administrators to ensure compliance with district and state financial regulations. The role requires strong organizational skills, attention to detail, and the ability to communicate financial information clearly. They may also interact with vendors, staff, and parents regarding financial matters.

What are the key skills and qualifications needed to thrive as a school financial secretary?

A School Financial Secretary needs strong bookkeeping, data entry, and organizational skills, typically supported by experience in accounting or administrative roles and sometimes an associate’s degree. Familiarity with school finance software, Microsoft Office Suite, and basic accounting systems is often required. Attention to detail, integrity, and strong interpersonal communication help build trust and ensure accurate financial records. These skills are essential for managing school budgets, maintaining compliance, and supporting the smooth operation of the school office.

What are some of the common challenges faced by school financial secretaries, and how can they be managed effectively?

School Financial Secretaries often juggle multiple responsibilities, including managing budgets, processing purchase orders, and handling payroll, sometimes with limited resources or tight deadlines. One common challenge is ensuring accuracy and compliance with district and state financial policies while managing a high volume of transactions. Strong organizational skills, attention to detail, and effective communication with administrators and staff are crucial to overcoming these challenges. Building good relationships with vendors and staying updated on changing financial regulations can also help manage the workload more efficiently.

What is the difference between School Financial Secretary vs School Bookkeeper?

AspectSchool Financial SecretarySchool Bookkeeper
CredentialsMay require basic accounting or office administration experienceOften requires bookkeeping certifications or accounting experience
Work EnvironmentFront-office role, interacting with staff, parents, and studentsBack-office role, focused on financial record-keeping
Employer & IndustrySchools, educational institutionsSchools, educational institutions
Primary ResponsibilitiesManaging school finances, processing payments, handling administrative tasksMaintaining financial records, reconciling accounts, preparing reports

The School Financial Secretary and School Bookkeeper roles both support school financial operations but differ mainly in their focus and responsibilities. The Secretary handles administrative tasks and interacts with the school community, while the Bookkeeper concentrates on detailed financial record-keeping. Both positions are essential for smooth school financial management and often require similar basic financial skills.

What cities are hiring for School Financial Secretary jobs?

Cities with the most School Financial Secretary job openings:

What are popular job titles related to School Financial Secretary jobs?

For School Financial Secretary jobs, the most frequently searched job titles are:

School Financial Secretary jobs near you

Transportation/Food Service/Bookkeeping Secretary

Haledon, NJ • On-site

Manchester Regional High School
Elementary and Secondary Schools • 1 - 10 employees
Learn more about Manchester Regional High Schoolexternal

$55K - $65K/yr

Full-time

Re-posted 16 days ago

Key responsibilities

  • Coordinate daily transportation routes and schedules for district students, including specialized routing for special education and out-of-district placements.

  • Manage the annual application process for the National School Lunch Program, determine eligibility, and handle parent notifications.

  • Maintain accurate financial records by monitoring school lunch payment accounts, tracking expenditures, and reconciling student activity and cafeteria accounts.

Job description

Position Type:
Secretarial/Clerical/Secretary - 12-Months
Date Posted:
6/30/2026
Location:
Passaic County Manchester Regional High School
Date Available:
08/28/2026
ROLLING INTERVIEWS - This position has been reposted. Candidates who previously applied remain under consideration and do not need to reapply.
Transportation/Food Service/Bookkeeping Secretary
Job Goal
To ensure the safe, efficient, and compliant daily transportation and food service operations for district students; to maintain accurate financial and accounting records; and to provide high-quality clerical support for the board office. This dynamic position requires a highly organized professional who can balance logistical operations, financial record-keeping, and customer service.
Performance Responsibilities
1. Transportation & Food Service Coordination
  • Route Management: Plan, organize, and coordinate daily bus routes and schedules for district students, including specialized routing for special education and out-of-district placements.
  • Free & Reduced Meal Programs: Coordinate the annual application process for the National School Lunch Program (NSLP), determine eligibility according to federal guidelines, and manage parent notifications.
  • Compliance & Safety: Ensure total compliance with NJDOE transportation regulations and New Jersey Department of Agriculture school nutrition guidelines.

2. Bookkeeping & Financial Support
  • POS & Account Management: Monitor school lunch payment accounts (e.g., PaySchools), manage student balances, and oversee the collections process for delinquent accounts.
  • Budget Tracking & Reconciliations: Assist the Business Administrator in maintaining accurate ledger entries, tracking departmental expenditures, and reconciling student activity/cafeteria accounts.

3. Secretarial & Office Operations
  • Central Office Operations: Greet visitors, answer phone calls, route inquiries, and maintain a welcoming, organized, and secure board office environment.
  • Correspondence & Records: Prepare letters, memos, forms, and reports. Maintain organized filing systems for general office operations, student records, transportation logs, and NSLP audit trails.
  • Data Entry: Utilize school management software (e.g., Genesis, Frontline) to update student data and transportation tracking.

Qualifications & Requirements
  • Education: High School Diploma required; Associate's or Bachelor's degree in Business Administration, Accounting, or a related field preferred.
  • Experience: Minimum of 2 3 years of experience in school transportation, food service administration, or bookkeeping, ideally within a NJ public school district.
  • Technical Proficiency: * Experience with school financial/accounting software (e.g., Genesis, Realtime).
    • Familiarity with student information systems (e.g., Genesis) and lunch program software.
    • Proficient in Microsoft Excel and Google Workspace.
  • Key Skills:
    • Strong mathematical aptitude and attention to financial detail.
    • Ability to handle sensitive financial information (Free/Reduced lunch status) with absolute confidentiality.
    • Excellent crisis-management and problem-solving skills.
  • Required Clearances:
    • Successful completion of a Criminal History Review Program (CHRP) background check.
    • Compliance with the New Jersey First Act (residency requirements).

Salary
  • Competitive, commensurate with experience and qualifications.
  • $55,000 - $65,000

The PC Manchester Regional High District is proud to be an Equal Employment Opportunity and Affirmative Action employer. The district does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

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