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How much do school financial secretary jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for school financial secretary in the United States is $18.83, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $21.88 per hour, depending on experience, location, and employer.

What are the main responsibilities of a school financial secretary?

A School Financial Secretary manages the financial operations within a school, including handling budgets, processing payments, maintaining financial records, and assisting with payroll. They often work closely with administrators to ensure compliance with district and state financial regulations. The role requires strong organizational skills, attention to detail, and the ability to communicate financial information clearly. They may also interact with vendors, staff, and parents regarding financial matters.

What are the key skills and qualifications needed to thrive as a school financial secretary?

A School Financial Secretary needs strong bookkeeping, data entry, and organizational skills, typically supported by experience in accounting or administrative roles and sometimes an associate’s degree. Familiarity with school finance software, Microsoft Office Suite, and basic accounting systems is often required. Attention to detail, integrity, and strong interpersonal communication help build trust and ensure accurate financial records. These skills are essential for managing school budgets, maintaining compliance, and supporting the smooth operation of the school office.

What are some of the common challenges faced by school financial secretaries, and how can they be managed effectively?

School Financial Secretaries often juggle multiple responsibilities, including managing budgets, processing purchase orders, and handling payroll, sometimes with limited resources or tight deadlines. One common challenge is ensuring accuracy and compliance with district and state financial policies while managing a high volume of transactions. Strong organizational skills, attention to detail, and effective communication with administrators and staff are crucial to overcoming these challenges. Building good relationships with vendors and staying updated on changing financial regulations can also help manage the workload more efficiently.

What is the difference between School Financial Secretary vs School Bookkeeper?

AspectSchool Financial SecretarySchool Bookkeeper
CredentialsMay require basic accounting or office administration experienceOften requires bookkeeping certifications or accounting experience
Work EnvironmentFront-office role, interacting with staff, parents, and studentsBack-office role, focused on financial record-keeping
Employer & IndustrySchools, educational institutionsSchools, educational institutions
Primary ResponsibilitiesManaging school finances, processing payments, handling administrative tasksMaintaining financial records, reconciling accounts, preparing reports

The School Financial Secretary and School Bookkeeper roles both support school financial operations but differ mainly in their focus and responsibilities. The Secretary handles administrative tasks and interacts with the school community, while the Bookkeeper concentrates on detailed financial record-keeping. Both positions are essential for smooth school financial management and often require similar basic financial skills.

What cities are hiring for School Financial Secretary jobs?

Cities with the most School Financial Secretary job openings:

What are popular job titles related to School Financial Secretary jobs?

For School Financial Secretary jobs, the most frequently searched job titles are:

School Financial Secretary jobs near you

26-27 Secretary- Starting pay $18.63/ hour

Buffalo Grove, IL • On-site

Kildeer Countryside Community Consolidated School District 96
See more jobs at Kildeer Countryside Community Consolidated School District 96external

$18.63/hr

Full-time, Contractor

Posted 21 days ago

Job description

Position Type:
Non-Instructional Support/Secretarial/Financial/Secretary -10 month position School Year
Date Posted:
8/24/2026
Location:
Elementary School
Date Available:
ASAP
General Job Description
Under the direct supervision of the building principal and assistant principal, the secretary provides comprehensive clerical, secretarial, and operational support to ensure the smooth, efficient, and safe operation of the school office. This position serves as a primary point of contact for students, staff, families, and visitors and requires the ability to manage multiple responsibilities with professionalism, discretion, and sound judgment. The role also includes student supervision duties as needed to support building operations.
Qualifications
  1. High school diploma or equivalent required.
  2. Demonstrated proficiency in word processing, databases, spreadsheets, and related software.
  3. Prior experience in an office or school setting preferred.
  4. Demonstrated excellent verbal and written communication and organizational skills.
  5. Demonstrated ability to maintain confidentiality and exercise discretion.
  6. Strong interpersonal skills and ability to work collaboratively in a team environment.
  7. Any equivalent combination of education and experience will be considered.

Essential Functions and Responsibilities
  1. Meets and greets all visitors in a professional, courteous, and helpful manner and maintains required visitor logs.
  2. Receives, screens, and routes incoming telephone calls and messages efficiently and appropriately.
  3. Sorts, distributes, files, and maintains correspondence, records, invoices, and other documents in accordance with established procedures.
  4. Copies, types, laminates, faxes, and distributes materials for administrators, teachers, and staff.
  5. Maintains, updates, and organizes filing systems, including classifying, cross-indexing, and labeling materials using standardized systems.
  6. Orders, inventories, and maintains office and building supplies as needed.
  7. Assists in maintaining and verifying student and staff attendance records and reports, including those for administrators, and contacts parents/guardians regarding student absences.
  8. Assists in maintaining student records, including registrations, transfers, attendance, and current student rosters.
  9. Assists with health services and provides basic first aid to students as needed, in accordance with district guidelines.
  10. Assists in collecting fees and maintaining accurate activity accounts in accordance with district audit procedures.
  11. Assists in collecting, reviewing, and processing employee time sheets.
  12. Assists with maintaining records and supporting the operation of the school lunch program.
  13. Assists with orienting substitute teachers, maintaining substitute records, and securing substitutes during the school day.
  14. Contacts custodial and/or maintenance staff as necessary to support efficient and safe building operations.
  15. Keeps the principal and assistant principal informed of known issues impacting daily school operations.
  16. Prepares, types, and distributes newsletters, parent communications, and other materials as directed.
  17. Interfaces effectively with building staff, district staff, families, and external agencies as appropriate.
  18. Supervises students in non-instructional settings, including but not limited to the playground, lunchroom, buses, and hallways, as assigned to support safe and orderly school operations.
  19. Performs other related duties as assigned by the building principal and assistant principal.

Working Conditions:
10-month position Full Time
Application Procedure:
Online application
Salary and Benefits:
Per KESPA Contract

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