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Lower School Administrative Assistant

Louisville, KY · On-site

$16.50 - $22.25/hr

The Lower School Administrative Assistant serves as a warm, welcoming, and supportive presence for students, families, faculty, and visitors and plays an essential role in the daily operations of the ...

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How much do school administrative jobs pay per hour?

As of Aug 27, 2026, the average hourly pay for school administrative in the United States is $21.32, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $23.08 per hour, depending on experience, location, and employer.

What is a school administrative professional?

School administrative staff are professionals who manage and support the daily operations of a school. Their responsibilities can include handling student records, assisting with scheduling, communicating with parents and teachers, and ensuring compliance with school policies. They play a key role in maintaining an organized and efficient school environment, supporting both educators and students. School administrative roles can include positions like school secretaries, office managers, and administrative assistants.

What are some common challenges faced by school administrative professionals, and how can they be effectively managed?

School administrative professionals often juggle multiple responsibilities, such as managing student records, coordinating schedules, and supporting teachers and principals. A common challenge is balancing urgent tasks with ongoing projects, especially during busy periods like enrollment or exam seasons. Effective time management, strong organizational skills, and open communication with staff can help manage workload and reduce stress. Many schools also offer training and mentorship to help administrative staff adapt to new technologies and procedures, supporting long-term career growth.

What are the key skills and qualifications needed to thrive as a school administrative professional, and why are they important?

To thrive as a School Administrative professional, you need strong organizational abilities, attention to detail, and a background in office administration or a related field, often supported by an associate’s or bachelor’s degree. Familiarity with student information systems, office software (like Microsoft Office Suite), and sometimes bookkeeping or scheduling tools is typically required. Excellent interpersonal skills, discretion, and the ability to multitask help individuals excel in this role. These skills and qualities ensure smooth school operations, effective communication, and a supportive environment for staff, students, and parents.

What is the difference between School Administrative vs School Counselor?

AspectSchool AdministrativeSchool Counselor
Required CredentialsTypically a bachelor's degree in education, administration, or related field; some roles require a master's degree or administrative certificationMaster's degree in school counseling or related field; state certification/license often required
Work EnvironmentSchool offices, administrative meetings, school district officesClassrooms, student offices, counseling centers within schools
Employer & Industry UsageSchool districts, private schools, educational institutionsPublic and private schools, educational institutions
Common Search & Comparison IntentUnderstanding administrative roles in schools, job responsibilities, qualificationsStudent support roles, counseling duties, mental health services in schools

School Administrative roles focus on managing school operations, staff, and policies, requiring administrative credentials. School Counselors primarily support students' academic and emotional needs, requiring counseling certifications. Both work within educational environments but serve different functions.

How do I become a school administrative?

To become a school administrator, typically a candidate needs a bachelor's degree in education, administration, or a related field, followed by a master's degree such as a Master's in Education Administration or Educational Leadership. Relevant experience as a teacher or in school support roles is often required, along with state certification or licensure for administrative positions. Strong leadership, communication skills, and knowledge of school policies are essential for success in this role.
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What cities are hiring for School Administrative jobs?

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What are the most commonly searched types of School Administrative jobs?

The most popular types of School Administrative jobs are:

What states have the most School Administrative jobs?

States with the most job openings for School Administrative jobs include:

School Administrative jobs near you

2752 School Administrative Assistant

Jackson-Madison County

Jackson, TN • On-site

$15 - $20.25/hr

Full-time

Posted 12 days ago

Job description

School Administrative Assistant 
Position Purpose 
Under the direct supervision of the principal or other administrator, and as assigned by the School Executive Secretary, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees. 
Essential Functions 
 





  • Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.
  • Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
  • Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
  • Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
  • Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
  • Assist visitors to the office, including students, parents, substitutes teachers, and others.
  • Answers telephone calls, and provide information and assistance to callers.
  • Distribute incoming mail appropriately; sends outgoing mail.
  • Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
  • Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals).
  • Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

Additional Duties 
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school. 
                Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility. 
Equipment 
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone. 
Travel Requirements 
Limited travel to and from meetings may be required. 
Knowledge, Skills and Abilities 
 










  • Ability to describe problems and work orally or in writing to supervisor as required.
  • Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
  • Ability to carry out instructions furnished in written or oral form.
  • Ability to add, subtract, multiply and divide, and perform arithmetic operations.
  • Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
  • Ability to problem solve job-related issues.
  • Ability to work with a diverse group of individuals.
  • Ability to process paperwork accurately according to standardized procedures.
  • Ability to maintain confidentiality of information regarding students, employees and others.
  • Organizational and time management skills.
  • Knowledge of office management procedures.
     

Physical and Mental Demands, Work Hazards 
Works in standard office and school building environments. 
                *See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position. 
Qualification Profile 
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.  
Typical qualifications would be equivalent to:





  • Graduation from high school.
  • Some Shorthand or speed writing skills desirable.
  • Successful experience with office management preferred.  
     

FLSA Status:       Non-exempt



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