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How much do school admin jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for school admin in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What are school admins?

School admins, short for school administrators, are professionals responsible for managing the daily operations of a school. Their duties include overseeing teachers and staff, handling budgets, implementing school policies, and ensuring a safe and effective learning environment for students. School admins may include principals, vice principals, and other managerial staff. They play a key role in setting educational standards and collaborating with parents, teachers, and the community to support student success.

What is the difference between School Admin vs School Secretary?

AspectSchool AdminSchool Secretary
Required CredentialsVaries; often a degree in education or administrationHigh school diploma or equivalent; administrative training
Work EnvironmentAdministrative offices, overseeing school operationsFront office, assisting with clerical tasks
Employer & Industry UsageSchools, districts, educational institutionsSchools, private and public educational settings
Common Search & ComparisonSchool AdminSchool Secretary

School Admins typically handle broader administrative responsibilities, including policy implementation and staff coordination, often requiring specialized education or experience. School Secretaries focus on clerical tasks, communication, and front-office duties. Both roles are essential in school operations but differ in scope and responsibilities.

What are some common challenges faced by School Admins and how can they effectively manage them?

School Admins often juggle a variety of tasks, such as coordinating schedules, managing records, and supporting both staff and students. Common challenges include handling last-minute changes, managing high volumes of communication, and maintaining confidentiality. Effective time management, strong organizational skills, and clear communication with teachers, parents, and school leadership are key to overcoming these challenges. Many School Admins also find that using updated administrative software helps streamline daily operations and reduces stress.

What are the key skills and qualifications needed to thrive as a School Administrator, and why are they important?

To thrive as a School Administrator, you need a solid background in educational leadership, organizational management, and typically a master's degree in education or administration. Familiarity with student information systems, budgeting software, and compliance regulations is essential. Strong interpersonal, conflict resolution, and decision-making skills help foster a positive school climate and effective communication with staff, students, and parents. These abilities are crucial for ensuring smooth school operations, academic excellence, and a supportive educational environment.
More about School Admin jobs
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What states have the most School Admin jobs? States with the most job openings for School Admin jobs include:
What job categories do people searching School Admin jobs look for? The top searched job categories for School Admin jobs are:
School Admin jobs near you
School Ops Administrator

School Ops Administrator

Charter Schools USA

Port Saint Lucie, FL • On-site

$10K/mo

Full-time

Retirement, PTO

Posted 12 days ago

Charter Schools USA rating

6.7

Company rating: 6.7 out of 10

Based on 84 frontline employees who took The Breakroom Quiz

289th of 545 rated elementary and secondary schools

Job description

Who We Are
Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life™. CSUSA provides an academically rigorous education to students equipping them with real world readiness, prepared for college or career after graduation. With an unwavering dedication to the success of students from every background, CSUSA is closing the gaps in achievement and opportunity, keeping our promise of Strong Minds, Good Hearts™.
Job Purpose
To join a team of people with the mission: Relentless Commitment to Student Greatness in School and in Life ™. If you love inspiring and motivating young learners and want to put students first in education, CSUSA is the right place for you. We deliver on our promise of Strong Minds, Good Hearts™ through an education model that gives every student the opportunity for success. As a School Operations Administrator, you will be responsible for managing the financial, operational, and HR functions at the school level. The School Operations Administrator will work daily with the CSUSA Support Center functional areas to ensure school compliance with all CSUSA policies and protocols as established for all areas of responsibility. These functional areas include but are not limited to procurement, offer letters, onboarding, and grants.
How You Will Impact Education
Human Resources Management
  • Creates position openings in ADP system.
  • Works in conjunction with Offer Letter Specialist to commence offer process and sends required documents regarding offers.
  • Boards new employees in the ADP system and works daily with Employee Onboarding and Compliance Specialist to insure all employees have completed all new hire paperwork in a timely manner.
  • Supports all school personnel in completing electronic Human Resources ("HR") onboarding submissions, including but not limited to, electronic on-boarding and benefit applications in the ADP HR system.
  • Implements and monitors new hire information in UltiPro, Time & Attendance system in ADP and LaunchPad; maintains employee data in UltiPro.
  • Works in conjunction with the Principal, the Finance Department, and the Human Resources Department to ensure that the school stays within the approved Staffing Budget and various line items.
  • Manages and maintains all confidential employee and school documents.

Payroll
  • Manages employees in self-posting PTO in the HR system.
  • Ensures compliance and accuracy in the HR Time and Attendance system in ADP system.
  • Audits payroll previews presented by Payroll Department to authorize processing of payroll.
  • Manages and trains employees on all required HR systems.
  • Prepares School-based reports as required by the Payroll Department.
  • Oversees and approves I.T. and Facilities school based employee hours and PTO.

Benefits
  • Assists the Human Resources Department in formulating and executing open enrollments and other Benefit meetings and prepares required reports.
  • Manages and trains employees on family status changes, 401k, benefits selection and compiles appropriate paperwork as required.
  • Manages requests, information, and documentation from employees for FMLA, Short-term and Long-term disability and assists Human Resources Department with requests, information and documentation.

Operations
  • Works directly with Director and Manager of Procurements on purchase orders and goods needed.
  • Manages National School lunch program at the school level working directly with the Support Center.
  • Manages the school's food and transportation services by coordinating with service providers and overseeing deliveries.
  • Manages all school inventory purchased.

Finance/accounting
  • Manages financial records of the School in accordance with Company Policy and assists Staff Accountant with monthly Financial Statements.
  • Supervises all check request and bank deposits including cash deposits of $10,000 or more and ensures compliance with the Currency Transaction Reporting Requirements and Company Policy which will be provided and trained upon once hired.
  • Supervises and trains delegates to make deposit and accept cash on schools behalf.
  • Forwards approved invoices to Accounts Payable department on a weekly basis.
  • Monitors and reconciles balances of School-based accounts in a timely manner.
  • Manages and trains on procedure for collection of any NSF checks in a timely manner.
  • Oversees and approves expenditure Invoices at the school level.
  • Maintains and reconciles Petty Cash Account based on Company Policy.
  • Prepares and maintains school budget and staffing matrix at the school level with Finance department in Adaptive Planning monthly.
  • Participates on all School Dashboard calls and assists Principal with follow-up issues related to the call, as needed.

Grants/Compliance
  • Works daily with Education Grants Manager.
  • Supervises timelines and grant draw downs.
  • Attends grant trainings to prepare and administer grants at school level.
  • Supports compliance department ensuring compliance at school level is maintained.

Risk Management
  • Ensures adherence to proper safety procedures.
  • Acts as liaison to HR and Benefits teams in relation to respective employee injuries.
  • Processes and oversees all Workers' Compensation claims electronically in the prescribed manner and assists Employee in seeking medical care by providing proper authorization forms.
  • Oversees, maintains, and processes all student accident claims in the prescribed manner.
  • Acts as a Liaison to Facilities and Finance departments on property and casualty claims.

Information Technology
  • Supervises all school based I.T. employees.
  • Point of contact for submitting Work Tickets for I.T., property, maintenance and safety needs at the school and processes all Help Tickets in a timely manner.
  • Ensures all permits and licensing are renewed/paid and posted on a timely basis; no permit or license should be expired.
  • Maintains an accurate, documented inventory of school keys for administrators, teachers, and substitutes.
  • Manages and documents end of year key return from faculty/staff.

Required Qualifications and Skills
  • Time Management: Prioritizing, Organizing, Scheduling
  • Computer Basics -- Windows, Internet
  • Aptitude for mathematics and the ability to concentrate on detail.
  • Communication -- Oral, Written, Interpersonal (active listening)
  • Ability to multitask
  • Ability to remain calm in fast-paced environment

Job Requirements
  • Bachelor's or higher in Accounting, Finance, or related field of study from an accredited institution.
  • At least 2+ year's School Operations or Business Management experience required Experience in an educational environment preferred.
  • Must always maintain confidentiality.
  • Knowledge and practical experience beyond basic bookkeeping.
  • Knowledge and practical experience using MS Word, Excel, QuickBooks.
  • Ability to work independently and make decisions in accordance with established policies and regulations.
  • Polite, courteous, and tactful with the public and co-workers.
  • May perform other duties assigned.

Work Environment
While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:
  • Usual office working conditions.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • No physical exertion required.
  • Travel within or outside of state.
  • Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

FLSA Overtime Category
Job is exempt from the overtime provisions of the Fair Labor Standards Act.

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