ZipRecruiter

Log In

1

Scheduling Operations Associate Jobs in Pittsburgh, PA

Life Pittsburgh

Scheduling Associate

Pittsburgh, PA · On-site

$20.25 - $25.30/hr

Communication will include texting, phone calls, emails, system generated schedules and voicemails and pertains to all information regarding participant care and daily operations such as delays ...

Lowe's

Operations ASM

Cranberry Township, PA · On-site

$21.25 - $27.25/hr

What You Will Do All Lowe's associates deliver quality customer service while maintaining a store ... Generally scheduled for 48 hours; more hours may be required based on the needs of the business ...

New

Lowe's

Operations ASM

Cranberry Township, PA · On-site

$21.25 - $27.25/hr

What You Will Do All Lowe's associates deliver quality customer service while maintaining a store ... Generally scheduled for 48 hours; more hours may be required based on the needs of the business ...

New

CertaSite

Scheduling Coordinator

Greensburg, PA · On-site

$16.25 - $20.75/hr

Work with operations and HR on tracking new hires in the field to ensure proper visibility and ... Associate's degree in construction management, logistics or business related field, bachelors ...

CertaSite

Scheduling Coordinator

Greensburg, PA · On-site

$16.25 - $20.75/hr

Work with operations and HR on tracking new hires in the field to ensure proper visibility and ... Associates degree in construction management, logistics or business related field, bachelors ...

CertaSite

Scheduling Coordinator

Greensburg, PA · On-site

$16.25 - $20.75/hr

Work with operations and HR on tracking new hires in the field to ensure proper visibility and ... Associate's degree in construction management, logistics or business related field, bachelors ...

CertaSite

Scheduling Coordinator

Greensburg, PA

$16.25 - $20.75/hr

Work with operations and HR on tracking new hires in the field to ensure proper visibility and ... Associate's degree in construction management, logistics or business related field, bachelors ...

CertaSite

Scheduling Coordinator

Pittsburgh, PA · On-site +1

$17.25 - $21.75/hr

... with operations and HR on tracking new hires in the field to ensure proper visibility and ... IDEAL QUALITIES • Associate's degree in construction management, logistics or business related ...

previous page

Showing results 41-60

All JobsScheduling Operations Associate JobsScheduling Operations Associate Jobs in Pittsburgh, PA

Scheduling Operations Associate information

See Pittsburgh, PA salary details

$10

$25

$51

How much do scheduling operations associate jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for scheduling operations associate in Pittsburgh, PA is $25.48, according to ZipRecruiter salary data. Most workers in this role earn between $17.26 and $29.42 per hour, depending on experience, location, and employer.

What does a scheduling operations associate do?

A Scheduling Operations Associate is responsible for coordinating and managing schedules for employees, resources, or services within an organization. Their tasks often include organizing appointments, maintaining calendars, ensuring efficient use of time and resources, and communicating with relevant stakeholders to avoid conflicts or overlaps. They use scheduling software and tools to monitor and adjust schedules as needed, helping to streamline operations and improve productivity. This role requires strong organizational, communication, and problem-solving skills.

What are some common challenges faced by scheduling operations associates and how can they be managed?

Scheduling Operations Associates often encounter challenges such as managing last-minute changes, balancing multiple priorities, and coordinating across departments to avoid conflicts. Effective communication, adaptability, and strong organizational skills are essential for success in this role. Utilizing scheduling software and maintaining open channels with stakeholders can help manage these challenges and ensure smooth operations.

What are the key skills and qualifications needed to thrive as a scheduling operations associate, and why are they important?

To thrive as a Scheduling Operations Associate, you need strong organizational skills, attention to detail, and experience in scheduling or administrative roles, often supported by a bachelor’s degree. Familiarity with scheduling software (such as Microsoft Outlook, Google Calendar, or workforce management systems) and proficiency in Excel are typically required. Excellent communication, problem-solving abilities, and adaptability help you manage shifting priorities and coordinate effectively with teams. These skills ensure efficient operations, minimize scheduling conflicts, and support smooth business workflows.

What is the difference between Scheduling Operations Associate vs Scheduling Coordinator?

AspectScheduling Operations AssociateScheduling Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationHigh school diploma; experience in scheduling or administrative roles often preferred
Work EnvironmentOffice setting, often supporting operations teamsOffice environment, coordinating schedules across departments or clients
Employer & Industry UsageUsed in healthcare, logistics, and corporate sectorsCommon in healthcare, education, and corporate sectors
Primary FocusManaging scheduling operations, data entry, and supporting workflowOrganizing and coordinating schedules, communicating with stakeholders

The main difference between a Scheduling Operations Associate and a Scheduling Coordinator lies in their scope of responsibilities. The Associate typically focuses on supporting operational workflows and data management, while the Coordinator emphasizes organizing and communicating schedules across teams or clients. Both roles require similar credentials and are found in various industries, but their specific duties and focus areas differ slightly.

What are popular job titles related to Scheduling Operations Associate jobs in Pittsburgh, PA?

For Scheduling Operations Associate jobs in Pittsburgh, PA, the most frequently searched job titles are:

What job categories do people searching Scheduling Operations Associate jobs in Pittsburgh, PA look for?

The top searched job categories for Scheduling Operations Associate jobs in Pittsburgh, PA are:

What cities near Pittsburgh, PA are hiring for Scheduling Operations Associate jobs?

Cities near Pittsburgh, PA with the most Scheduling Operations Associate job openings:

Scheduling Operations Associate jobs near you
Infographic showing various Scheduling Operations Associate job openings in Pittsburgh, PA as of August 2026, with employment types broken down into 85% Full Time, 13% Part Time, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $52,995 per year, or $25.5 per hour.

Scheduling Associate

Life Pittsburgh

Pittsburgh, PA • On-site

$20.25 - $25.30/hr

Full-time

Posted 17 days ago

Job description

Job Type
Full-time
Description
Status: Non-Exempt
Reports to: Community Scheduling Supervisor
Job Summary: Working under the direction of the Community Scheduling Supervisor, will ensure that the allocations of staffing needs are scheduled appropriately and consistently in order to meet the needs of the Participants utilizing LIFE Pittsburgh staff and external staffing agencies.
Essential Functions:
  • Enters and schedule all allocated services accurately into a the Home Trak database, dispense information to staff and monitor the efficiency of staffing assignments in collaboration with the Community Care Supervisor, Community Care Scheduling Coordinator and Community Care Coordinator.
  • Provide external staffing agencies with accurate and complete staffing assignments to include, but not limited to, Participant demographics, relevant diagnosis, geographic directions and required duties as determined by the IDT.
  • Maintain in-depth understanding of personal care assignments and the skills and knowledge required to complete, so that alterations of the schedule can occur without interruption to Participant care.
  • Provide frequent feedback to the PACE team about the need for PCA services to be re-evaluated, discontinued, changed or initiated. Demonstrate an in depth understanding of how to interpret the contents of the PCA plan of care as developed by the PACE team.
  • Develop strong, professional relationships and customer service with external and internal representatives and staff to ensure effective communication, collaboration and cooperation so that these services meet the Participants plan of care.
  • Demonstrate the ability to effectively problem solve staffing shortages, call offs and other staffing challenges by finding creative alternatives and collaborating with other scheduling staff, transportation and the IDT team to meet participant needs.
  • Demonstrate the ability to match staff availability with open participant visits in a manner that ensures services are provided in a respectful and quality fashion.
  • Maintain the computerized staffing scheduling system that monitors the allocation and coordination of each Participant's plan of care. Demonstrates the skills to utilize Excel, Word and other software applications required for the maintenance and dissemination of information as well as for the generation of reports.
  • Provides clear and timely communication of information to the Personal Care staff, other team members and external staffing agencies. Communication will be in compliance with LIFE Pittsburgh standards on privacy and HIPAA regulations/compliance. Communication will include texting, phone calls, emails, system generated schedules and voicemails and pertains to all information regarding participant care and daily operations such as delays, changes etc.
  • Assist with the development, implementation, and monitoring of department procedures to assure that personal care services are properly scheduled according to Participants Plan of Care. This includes the use of interdepartmental forms such as time off request forms, over time forms, on call forms and schedule in center duties on PCA schedules as appropriate.
  • May perform additional essential and/or non-essential job functions as assigned by supervisor at any given time with or without notice.
  • Provides services promptly, exercises tact, patience and courtesy at all times and conducts themselves in a professional manner with Participants, families, co-workers and any external contacts. As a representative of LIFE Pittsburgh, promotes goodwill and confidence in our Participants, staff, vendors, visitors and the general public.
  • Proactively maintains requirements for the position (e.g., access of a vehicle, valid driver's license and auto insurance, annual TB, bi-annual physical, etc) and maintains compliance with educational requirements (e.g., Fire Safety, Infection Control, Annual Training, Safe Mobility).

Requirements
Knowledge /Skills / Abilities
  • Ability to oversee and collaborate scheduling needs of the participants at all ADHC of LIFE Pittsburgh.
  • Ability to use and educate staff on the use of scheduling software utilized by the department.
  • Ability to obtain and interpret information in terms of the specific needs of the Participants served.
  • Possesses knowledge of human growth and development of the Participants in the LIFE Pittsburgh program.
  • Understands the range of treatment needed by the Participants served
  • Demonstrate initiative and resourcefulness, discretion, tact, patience,good judgment and sound leadership abilities.
  • Empathetic and compassionate demeanor in caring for the elderly.

Required Certification/License:
  • Valid Driver's license and automobile insurance
  • Must have a vehicle for travel

Education/Experience:
  • HS Diploma required, Bachelor's degree preferred.
  • Minimum 3 years' experience with health care related scheduling.
  • Minimum of 3-5 years direct care experience as a Nursing Assistant, Home Care service or other comparable/demonstrated experience. (Preferred)
  • One to three (1-3) years in a progressive management/supervisory role.

The position description is intended to describe the essential functions of the position and the general duties and responsibilities associated with the position. It is not intended to be comprehensive in nature. In addition, jobs evolve overtime and; therefore, the description may not reflect the precise nature of the position at a given point in time. Staff may be asked to perform essential and non-essential functions at any time with or without notice.
Salary Description
$20.25 - $25.30

Apply