Scheduling Assistant Jobs in Federal Way, WA (NOW HIRING)

Position: Counseling/ARC Assistant

Time:     7:45 AM-1 PM Monday-Friday

Posted: July 22, 2026

Start Date: August 18, 2026 June 11, 2027

JOB SUMMARY:

The Counseling & Academic Resource Center (ARC) Assistant provides essential support to the school's counseling team and ARC program by coordinating student scheduling and ensuring smooth delivery of academic accommodations. This role manages the daily flow of students needing counseling appointments, organizes and maintains the appointment calendar, and communicates scheduling updates to students, counselors, and teachers.

The assistant also oversees exam proctoring for students with testing accommodations, including preparing test materials, maintaining a quiet and secure testing environment, tracking time, and ensuring that all completed assessments are returned to teachers promptly and confidentially.

The assistant must be able to adjust scheduling, appointment flow, and testing coordination based on the changing daily structure. This position requires strong organization, clear communication, and the ability to work with sensitivity and discretion while supporting students' academic and social-emotional needs.

QUALIFICATIONS:

• A college degree is preferred but not required.
• Has effective communication and customer service skills, the ability to prioritize tasks, and a commitment to helping conduct the mission of AMHS.
• Has basic computer skills/proficiency in Microsoft Office.
• Preference will be given to candidates with successful experience working in school or office settings.

Salary: $25/hr. Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant's skills and prior relevant experience, degrees, and certifications.

Benefits: Non-Benefited. 

Application Process: To apply, complete the Seattle Archdiocese Employment Application on the Seattle Archdiocese website: https://www.applitrack.com/seattlearch/onlineapp/default.aspx?all=1

After completion of the above online application, submit a cover letter and resume with acknowledgment of the application's completion to: Thomas Wier, Vice Principal, Archbishop Murphy High School, 12911 39th Avenue SE, Everett, WA 98208

ESSENTIAL FUNCTIONS:

• Coordinate Student Scheduling: Manage and maintain the counseling appointment calendar, scheduling students promptly and communicating updates to counselors, teachers, and students.
• Proctor Student Exams: Administer exams for students with testing accommodations, ensuring a quiet, secure, and distraction-free testing environment.
• Prepare and Manage Testing Materials: Organize, distribute, collect, and securely return all testing materials while maintaining confidentiality and accurate timekeeping.
• Maintain Student Records: Track appointments, testing sessions, and student accommodations with accuracy, discretion, and adherence to privacy requirements.
• Support Daily ARC Operations: Assist with the smooth functioning of the Academic Resource Center by monitoring student flow, responding to questions, and supporting counselors with administrative tasks.
• Other duties as assigned.

Our Mission:

Archbishop Thomas J. Murphy High School is a Catholic college preparatory school that welcomes students of all faiths. True to the spirit of the Gospel, Archbishop Murphy High School nurtures the full development of the gifts that God has given to each student, fosters service as an outgrowth of faith, and values diversity. Collaborating with parents as partners in this educational ministry, we strive for academic excellence, spiritual enrichment, and Christlike leadership to transform the world.

Located in south Everett, Washington, Archbishop Murphy High School is a private Catholic high school known for its faith-filled community, academic excellence focusing on college preparation, active student involvement through Christian service, exceptional athletic programs, and a variety of performing arts programs, clubs, and activities. We offer a safe, supportive environment with small class sizes and individual attention.

Archbishop Murphy High School does not discriminate in its employment decisions or practices based on gender, age, race, color, marital status, honorably discharged veteran or military status, national and ethnic origin, sexual orientation, or any disability that can be accommodated in the administration of its educational policies and school-administered programs. In keeping with its mission to provide a Catholic education, preference will be given to practicing Catholics in hiring.