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Scheduling Assistant Jobs in Encinitas, CA (NOW HIRING)

Hanna Interpreting Services

Scheduler/Admin

Spring Valley, CA · Hybrid

$18.75 - $25.25/hr

Monitor pipeline and assist with urgent or delayed tasks * Support the supervisor and lead in implementing new workflows or process updates Qualifications: * Experience in both scheduling and ...

Palomar Health

Program Assistant

Poway, CA · On-site

$38K - $48K/yr

... assist management staff in performance of their tasks. Answer phones; take and deliver accurate ... Maintain files, schedules, logs and reminders to ensure accurate and up-to-date department ...

Palomar Health

Program Assistant

Poway, CA · On-site

$38K - $48K/yr

... assist management staff in performance of their tasks. Answer phones; take and deliver accurate ... Maintain files, schedules, logs and reminders to ensure accurate and up-to-date department ...

DAP Health

Patient Services Representative

El Cajon, CA · On-site

$22 - $25/hr

Answer MyChart patient messages related to registration and/or appointment scheduling * Assist patients using tablets or other devices to obtain demographic information required to establish ...

CYNET SYSTEMS

Administrative Assistant IV

Carlsbad, CA · On-site

$38 - $43/hr

Manage Electric Troubleshooter schedule. * Assist in tracking and processing damage reports. * Assist with Pre-Arranged Job assignment. * Assist with inspection tracking. * Support safety meeting ...

DAP Health

Patient Services Representative

El Cajon, CA · On-site

$22 - $25/hr

Answer MyChart patient messages related to registration and/or appointment scheduling * Assist patients using tablets or other devices to obtain demographic information required to establish ...

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Showing results 21-40

All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Encinitas, CA

Scheduling Assistant information

See Encinitas, CA salary details

$11

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How much do scheduling assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for scheduling assistant in Encinitas, CA is $21.29, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $24.28 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Encinitas, CA?

The most popular types of Scheduling jobs in Encinitas, CA are:

What cities near Encinitas, CA are hiring for Scheduling Assistant jobs?

Cities near Encinitas, CA with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Encinitas, CA as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 23% Part Time, and 2% Contract. Highlights an 71% Physical, 1% Hybrid, and 28% Remote job distribution, with an average salary of $44,274 per year, or $21.3 per hour.

Scheduler/Admin

Hanna Interpreting Services

Spring Valley, CA • Hybrid

$18.75 - $25.25/hr

Full-time

Posted 20 days ago

Job description

Scheduler/Admin

Schedule: Monday through Friday, 10:00 AM – 7:00 PM

Position Summary:
Scheduler/Admin serves a hybrid role within the Special Events team, performing both scheduling and administrative duties. They are responsible for ensuring jobs are created and booked within SLA timelines, with confirmations sent the same day. This role focuses on scheduling and provides overflow and backup support across the department.

Key Responsibilities:

  • Create jobs in HubSpot within 48 hours of ticket submission

  • Schedule jobs within 48 hours of creation

  • Send confirmation messages the same day interpreters are booked

  • Manage scheduling for the Southern region while supporting team overflow

  • Communicate professionally with customers regarding job and interpreter updates

  • Collaborate with team members to ensure all job data is accurate and complete

  • Support backlog reduction and ensure jobs are moving through the pipeline efficiently

  • Maintain updated notes and close tickets once jobs are confirmed

Daily Tasks:

  • Review new requests and create corresponding jobs within SLA

  • Schedule open jobs and confirm interpreter assignments promptly

  • Update HubSpot with accurate job information and notes

  • Communicate with admins and schedulers to keep tasks moving

  • Monitor pipeline and assist with urgent or delayed tasks

  • Support the supervisor and lead in implementing new workflows or process updates

Qualifications:

  • Experience in both scheduling and administrative functions

  • Strong attention to detail and organizational skills

  • Knowledge of HubSpot and scheduling tools

  • Excellent communication and time management abilities

  • Adaptable to changing priorities and able to support team needs across roles