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Scheduling Assistant Jobs in Encinitas, CA (NOW HIRING)

Hibbett Retail, Inc.

Assistant Manager

Escondido, CA

$19.30 - $21.25/hr

Assistant Manager Department: Operations FLSA Status: Non-Exempt Reports To: Store Manager SUMMARY ... scheduling. * Assumes responsibility of the entire store in the absence of the Store Manager.

AECOM

Scheduling Manager

San Diego, CA · On-site

May assist in leading junior staff through assignment tasks. * Assists in tracking corrective actions. * Assists in coordination of schedule input from all parts of the organization. * Able to ...

AECOM

Scheduling Manager

San Diego, CA · On-site

May assist in leading junior staff through assignment tasks. * Assists in tracking corrective actions. * Assists in coordination of schedule input from all parts of the organization. * Able to ...

AECOM

Scheduling Manager

San Diego, CA · On-site

May assist in leading junior staff through assignment tasks. * Assists in tracking corrective actions. * Assists in coordination of schedule input from all parts of the organization. * Able to ...

Robert Half

IP Litigation Paralegal

San Diego, CA · On-site

$90K - $110K/yr

Manage discovery, including drafting, responding to, and organizing discovery requests and productions * Assist with deposition preparation, including exhibits, outlines, and scheduling * Assist with ...

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Encinitas, CA

Scheduling Assistant information

See Encinitas, CA salary details

$11

$21

$30

How much do scheduling assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for scheduling assistant in Encinitas, CA is $21.29, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $24.28 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Encinitas, CA?

The most popular types of Scheduling jobs in Encinitas, CA are:

What cities near Encinitas, CA are hiring for Scheduling Assistant jobs?

Cities near Encinitas, CA with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Encinitas, CA as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 23% Part Time, and 2% Contract. Highlights an 71% Physical, 1% Hybrid, and 28% Remote job distribution, with an average salary of $44,274 per year, or $21.3 per hour.

FWS Administrative Assistant

Ambow Education, Inc

San Diego, CA • On-site

$18/hr

Temporary

Re-posted 24 days ago

Job description

Title of position: Administrative Assistant / Student Worker 

Supervisor:  Maia Wakefield (Assistant Director of Enrollment)

Position Start Date:  Spring 2026

Number of students needed:  One (1)

Schedule:  TBD, 20 hours max per week

Salary:  $18 per hour

 

GENERAL SUMMARY

The department is seeking a reliable, organized, and detail-oriented student to serve as an Administrative Assistant. This position provides essential support to our daily operations and offers a great opportunity to gain professional office experience.

Note: This position is funded through the Federal Work-Study program. Applicants must have a confirmed Federal Work-Study award in their current Financial Aid package to be eligible.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Management: Assist the Director with assigned administrative tasks with assigned administrative tasks.
  • Data & Documentation: Assist with data entry, filing (digital), scanning, and photocopying documents.
  • Scheduling: Assist in scheduling meetings, managing calendar appointments for staff, or reserving conference rooms.
  • Office Upkeep: Monitor outreach supply inventory and submit requests for replenishment; ensure the office areas remain tidy.
  • Special Projects: Assist staff with event preparation, campus errands, and research tasks as needed.
  • Confidentiality: Handle sensitive information with discretion and adhere to FERPA privacy standards.

REQUIRED QUALIFICATIONS

  • Must have a minimum of a 3.0 CGPA (must at least be in 2nd quarter to have CGPA)
  • Must have no history of academic or conduct issues on campus or in student housing

 

SKILLS AND SPECIFICATIONS:

  • Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) or Google Workspace (Docs, Sheets, Gmail).
  • Soft Skills:
    • Strong verbal and written communication skills; ability to multitask and prioritize work effectively.  Verbal and written fluency in English.
    • Excellent spelling and grammar.
    • Outstanding organizational and planning skills, customer service-oriented.
    • Great attention to detail, successfully perform under pressure/to deadlines.
    • Ability to work in a fast-paced environment and manage multiple projects.
  • Attributes:
    • Punctual, dependable, and able to work independently with minimal supervision.
    • Ability to complete tasks that are requested in a timely manner.
    • Reliable, independent, self-motivated, and able to take ownership of project.
  • Experience: Prior office or customer service experience is a plus, but not required. We are willing to train the right candidate!

SCHEDULE

Work shifts will be scheduled between 8:00 AM - 5:00 PM, Monday - Friday. We are committed to accommodating your academic schedule and exam periods.

APPLICATION DEADLINE:

Open until filled