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Scheduling Assistant Jobs in Crestview, FL (NOW HIRING)

Smile Doctors

Orthodontic Assistant

Crestview, FL

$15.50 - $20.50/hr

Fishbein Orthodontics is seeking an Orthodontic Assistant to join our growing team. Responsible for ... Perform accurate and efficient procedures to maintain the schedule and patient flow * Review ...

Smile Doctors

Orthodontic Assistant

Crestview, FL · On-site

$15.50 - $20.50/hr

Fishbein Orthodontics is seeking an Orthodontic Assistant to join our growing team. Responsible for ... Perform accurate and efficient procedures to maintain the schedule and patient flow * Review ...

2020 Companies

Medical Assistant

Niceville, FL · On-site

$16.50 - $21/hr

The Medical Assistant is a specifically trained individual who demonstrates expertise in dealing ... Schedule and follow-up on all diagnostic studies that are ordered including proper documentation ...

New

Oneoncology

Medical Assistant

Crestview, FL · On-site

$15 - $19.25/hr

The Medical Assistant is a specifically trained individual who demonstrates expertise in dealing ... Schedule and follow-up on all diagnostic studies that are ordered including proper documentation ...

SunState Medical Specialists

Medical Assistant

Niceville, FL · On-site

$16.50 - $21/hr

The Medical Assistant is a specifically trained individual who demonstrates expertise in dealing ... Schedule and follow-up on all diagnostic studies that are ordered including proper documentation ...

2020 Companies

Medical Assistant

Niceville, FL

$16.50 - $21/hr

The Medical Assistant is a specifically trained individual who demonstrates expertise in dealing ... Schedule and follow-up on all diagnostic studies that are ordered including proper documentation ...

New

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Crestview, FL

Scheduling Assistant information

See Crestview, FL salary details

$9

$16

$23

How much do scheduling assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for scheduling assistant in Crestview, FL is $16.75, according to ZipRecruiter salary data. Most workers in this role earn between $13.80 and $19.09 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Crestview, FL?

The most popular types of Scheduling jobs in Crestview, FL are:

What cities near Crestview, FL are hiring for Scheduling Assistant jobs?

Cities near Crestview, FL with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Crestview, FL as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 19% Part Time, and 2% Contract. Highlights an 70% Physical, 1% Hybrid, and 29% Remote job distribution, with an average salary of $34,841 per year, or $16.8 per hour.

Evening Activity Assistant

The Manor at Blue Water Bay

Niceville, FL • On-site

$14 - $16.75/hr

Full-time

Re-posted 27 days ago

Job description

Primary Purpose of this Position
The primary purpose of this position is to assist with the operations of the activities department in accordance with current federal, state and local standards, guidelines and regulations, established facility policies and procedures and as directed by the Activity Director.info.clearinghouse.com
Duties and Responsibilities
Administrative Functions
  • Participate in facility surveys (inspections) made by authorized government agencies as necessary or as directed.
  • Ensure that activity progress notes are informative and descriptive of the services provided and indicate the resident's response to the service.
  • Perform administrative requirements such as completing necessary forms, reports, etc., and submitting such to the Activity Director as required.

Committee Functions
Serve on, participate in and attend various committees of the facility as appointed.
Activity Functions
  • Facilitate activities as directed by the Activity Director (i.e., setting up necessary equipment and supplies, escorting residents to and from activities area and providing instruction).
  • Supervise and assist residents engaged in scheduled activities as necessary.
  • Make routine visits to in-room residents and assist them by writing letters, running errands, making appointments and providing assistance with crafts, projects, etc., as necessary.
  • Observe and document resident attendance, mood, behavior and degree of involvement in facility activities.
  • Interview residents or family members to obtain activities information.
  • Involve the resident/family in planning activity programs when possible.
  • Assume the authority, responsibility and accountability of Activity Assistant.
  • Coordinate activities with other departments as necessary.
  • Assist in making appointments for the resident as requested.
  • Assist in scheduling movies, planning parties and providing games/activities for residents.
  • Assist with arranging transportation for activities trips when necessary.
  • Others as deemed necessary and appropriate or as directed by the Activity Director.

Care Plan and Assessment Functions
  • Assist in developing activities-related interventions in resident care plans as appropriate.
  • Encourage the resident/family to participate in the development and review of his/her plan of care.
  • Follow the care plan in providing daily activities for the resident.

Personnel Functions
  • Develop and maintain a good working rapport with other departments within the facility to assure that daily activities can be performed without interruption.
  • Assist in developing volunteer activities assignments.
  • Safety and Sanitation Functions
  • Report all incidents/accidents immediately.
  • Report all unsafe/hazardous conditions/equipment immediately.
  • Follow all established safety and ergonomics policies and procedures.
  • Participate in Life Safety Code and emergency preparedness and response drills.
  • Follow facility infection prevention and control practices at all times.
  • Report missing/illegible labels and safety data sheets (SDSs) to your supervisor.
  • Assist in preparing activities rooms/areas for scheduled activity programs.
  • Assist in cleaning up activities areas after completing activity functions.

Equipment and Supply Functions
  • Recommend to your supervisor the equipment and supply needs of the activities department.
  • Operate activities equipment safely and efficiently.
  • Assist in the moving/arranging of equipment/supplies to assure that activities areas are ready for scheduled activity functions.

Budget and Planning Functions
  • Assist in the development of the department's budget.
  • Purchase department supplies as directed.

Working Conditions
  • Works in office areas as well as throughout the facility.
  • Moves intermittently during working hours.
  • Is subject to frequent interruptions.
  • Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances.
  • Is subject to hostile and emotionally upset residents, family members, etc.
  • Communicates with the medical staff, nursing services and other department directors.
  • Works beyond normal working hours on weekends and in other positions temporarily, when necessary.
  • Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).
  • Attends and participates in continuing education programs.
  • Is subject to injury from falls, burns from equipment, odors, etc., throughout the day as well as to reactions from dust, disinfectants, tobacco smoke and other air contaminants.
  • Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses.
  • Maintains a liaison with other department supervisors to adequately plan for resident activities.
  • May be subject to the handling of and exposure to hazardous chemicals.

Education
  • Must possess, as a minimum a 10th grade education.
  • Must be a supervised by qualified therapeutic recreation specialist or an activities professional who is licensed or certified by the state.

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