Sampling Coordinator Jobs in Wisconsin (NOW HIRING)

The Sample Coordinator plays a critical role in supporting laboratory operations by managing all aspects of sample and standard handling. This position ensures the accurate receipt, tracking, storage, transport, and disposition of laboratory samples and standards in strict accordance with Standard Operating Procedures (SOPs) and regulatory requirements. Acting as a key resource for laboratory staff, the Sample Coordinator provides guidance on sample management processes, supports investigations and deviations, and helps maintain the integrity and reliability of laboratory activities.

• Perform comprehensive sample and standard management activities, including receipt, check-in, logging, labeling, inventory management, transport, storage, check-out, return, and disposal.
• Maintain accurate tracking and documentation of samples and standards throughout their entire lifecycle to ensure full traceability and compliance.
• Communicate sample and standard status updates clearly and promptly to laboratory personnel and relevant stakeholders.
• Provide guidance and support to laboratory staff on proper sample handling procedures and storage requirements.
• Review laboratory requests to confirm they comply with applicable SOPs and regulatory standards before processing.
• Investigate deviations related to sample and standard handling, complete all required documentation, and support corrective and preventive action (CAPA) activities.
• Assist with the development, review, and continuous improvement of sample handling processes and SOPs to enhance efficiency and compliance.
• Train personnel on SOPs, storage requirements, and regulatory guidelines related to sample management and handling practices.
• Respond to environmental monitoring alarms and participate in on-call responsibilities as needed to support continuous laboratory operations.
• Ensure all work is completed safely, accurately, and within established timelines while adhering to quality and regulatory expectations.
• Perform sample preparation and data entry tasks associated with sample and standard management, ensuring accuracy and completeness.

• Demonstrated experience in sample preparation, sample handling, and sample management in a laboratory or regulated environment.
• Strong data entry skills with a high level of accuracy and attention to detail for logging and tracking samples and standards.
• Ability to manage inventory of samples and standards, including labeling, storage, and disposal in accordance with SOPs.
• Minimum of 2 years of relevant experience in a laboratory, sample management, inventory control, or regulated environment, or an equivalent combination of education, training, and experience.
• Understanding of and ability to work within GMP, GLP, GCP, or other regulated laboratory environments (experience preferred).
• Ability to interpret and follow SOPs and regulatory guidelines related to sample management.
• Strong communication skills to provide status updates and guidance to laboratory personnel and stakeholders.
• Ability to investigate deviations and support corrective and preventive actions (CAPA) with clear documentation.
• Organizational skills to manage multiple samples, requests, and timelines simultaneously.
• Commitment to completing work safely, accurately, and on time.

• High school diploma or equivalent required.
• Technical certificate or vocational training in a relevant field preferred.
• Prior experience in inventory control or sample logistics within a regulated environment preferred.
• Familiarity with environmental monitoring systems and responding to related alarms.
• Experience contributing to the development and continuous improvement of SOPs and laboratory processes.
• Ability to train others on sample handling procedures, storage requirements, and regulatory guidelines.
• Comfort working with documentation systems and maintaining complete, accurate records.

This role operates within a regulated laboratory environment that follows SOPs and guidelines associated with GMP, GLP, GCP, or similar standards. Work focuses on careful handling, storage, and tracking of samples and standards, requiring consistent attention to detail and adherence to established procedures. The position involves regular interaction with laboratory personnel and stakeholders, as well as occasional participation in on-call duties to respond to environmental monitoring alarms. The environment emphasizes safety, accuracy, and timely completion of tasks, with a culture that values compliance, continuous improvement, and collaborative support for laboratory operations.

This is a Contract position based out of Middleton, WI.

The pay range for this position is $18.30 - $18.30/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Middleton,WI.

This position is anticipated to close on Aug 11, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

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