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Safety Admin Assistant Jobs (NOW HIRING)

Pogue Construction

Project Administrative Support * Assist Safety Managers, Safety Specialists, and Project Leadership with administrative and compliance-related tasks. * Coordinate safety meetings and maintain ...

Premier Truck Group ? East Region

Admin Assistant

Salina, UT · On-site

$15.75 - $21/hr

... safety a top priority. We continually re-evaluate and improve procedures on an on-going basis to ... Admin Assistant Essential Job Functions: * Assists in managing the day-to-day operations of ...

Hudson Data

Admin Assistant

Jacksonville, FL · On-site

$19.50/hr

[7:38 PM] Goutam Kar FL-DCF-JAX-Office of Licensing-CCR-Admin Asst - Professional business office, customer service FL-DCF-JAX-Office of Licensing-CCR-Admin Asst - Support Regional Safety Program ...

Everus Construction

Admin Asst

Vancouver, WA · On-site

$23 - $26/hr

Admin Assistant Responsible for understanding, upholding, and promoting the Everus 4EVER Strategy ... The ISG motto of "Be the Best" is reflected in all aspects of our company from "Safety First!" to ...

Vets2PM

DoD SkillBridge - Admin Assistant

... public safety. In this role, you will work cross-functionally in developing Forward Edge-AI, Inc ... What you will learn: • The admin assistant will learn the inner workings of all product lines and ...

IES Electrical

Admin Assistant

Lubbock, TX · On-site

$15.50 - $21/hr

Administrative Assistant IES Commercial, Inc. dba IES Electrical, is seeking a full-time ... Complies with all company and customer safety policies and procedures. Qualifications * Proficient ...

IES Holdings

Admin Assistant

Lubbock, TX · On-site

$15.50 - $21/hr

Administrative Assistant IES Commercial, Inc. dba IES Electrical, is seeking a full-time ... Complies with all company and customer safety policies and procedures. Qualifications * Proficient ...

Vets2PM

DoD SkillBridge -Admin Assistant

... public safety. In this role, you will work cross-functionally in developing Forward Edge-AI, Inc ... The admin assistant will learn the inner workings of all product lines and services offered by ...

Vets2PM

DoD SkillBridge - Admin Assistant

San Antonio, TX · On-site +1

... public safety. In this role, you will work cross-functionally in developing Forward Edge-AI, Inc ... What you will learn: • The admin assistant will learn the inner workings of all product lines and ...

ACME ELECTRIC MOTOR, Inc.

Admin Assistant

Saint Paul, MN · On-site

$20 - $24/hr

Join the Acme Tools Team as an Admin Assistant in Eagan, MN! Acme Tools is looking for a people ... Maintaining a safe and secure work environment by adhering to and striving to improve safety ...

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Safety Admin Assistant information

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How much do safety admin assistant jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for safety admin assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is a safety admin assistant?

Safety Admin Assistants are professionals who support workplace safety programs by handling administrative tasks such as maintaining safety records, scheduling training sessions, preparing reports, and ensuring compliance with safety regulations. They often coordinate communication between safety officers, management, and employees to promote a safe working environment. Their role is essential in helping organizations meet health and safety standards, conducting incident reporting, and managing documentation related to workplace hazards or accidents.

What are some common challenges safety admin assistants face when supporting safety compliance efforts?

Safety Admin Assistants often juggle multiple responsibilities, such as maintaining accurate safety records, coordinating training sessions, and ensuring timely incident reporting. One common challenge is keeping up with frequent regulatory updates and making sure all documentation aligns with current standards. Additionally, collaborating with various departments to gather data and promote a culture of safety can require strong communication and organizational skills. Successfully managing these tasks helps ensure the workplace remains compliant and safe for all employees.

What are the key skills and qualifications needed to thrive as a safety admin assistant, and why are they important?

To thrive as a Safety Admin Assistant, you need strong organizational skills, attention to detail, and familiarity with safety regulations, typically supported by a high school diploma or associate degree. Proficiency in Microsoft Office, safety management software, and knowledge of OSHA compliance systems are commonly required. Excellent communication, problem-solving abilities, and a proactive attitude help you excel in coordinating safety documentation and supporting safety initiatives. These skills are vital to ensure accurate record-keeping, promote workplace safety, and maintain regulatory compliance within an organization.

What is the difference between Safety Admin Assistant vs Safety Coordinator?

AspectSafety Admin AssistantSafety Coordinator
CredentialsTypically requires administrative or safety-related certificationsRequires safety certifications like OSHA or NEBOSH
Work EnvironmentOffice setting with some site visitsOn-site safety inspections and coordination
Employer & Industry UsageCommon in construction, manufacturing, and industrial sectorsUsed in similar industries, often with more safety oversight
Search & Comparison IntentLooking for administrative safety support rolesSeeking safety management or safety program roles

The Safety Admin Assistant primarily handles administrative tasks related to safety, such as documentation and scheduling, often working in an office environment. In contrast, the Safety Coordinator actively manages safety programs, conducts site inspections, and enforces safety protocols. Both roles are essential in maintaining workplace safety but differ in responsibilities and level of safety oversight.

What cities are hiring for Safety Admin Assistant jobs?

Cities with the most Safety Admin Assistant job openings:

What states have the most Safety Admin Assistant jobs?

States with the most job openings for Safety Admin Assistant jobs include:

What are popular job titles related to Safety Admin Assistant jobs?

For Safety Admin Assistant jobs, the most frequently searched job titles are:

Safety Admin Assistant jobs near you

Safety Admin (Data Centers)

Canton, TX • On-site

Pogue Construction
Construction • 51 - 200 employees
Learn more about Pogue Constructionexternal

Full-time

Posted 12 days ago

Job description

Data Center Safety Administrator
Reports To: Project Safety Manager / EHS Manager
Location: Project Site (Data Center Construction Project)
Position Type: Full-Time
Position Summary
The Data Center Safety Administrator supports all administrative aspects of project safety operations, including onboarding, compliance tracking, safety documentation, training records, reporting, audit support, subcontractor safety requirements, and workforce tracking. This position serves as the administrative backbone of the project safety team and plays a critical role in maintaining compliance, supporting safety leadership, and ensuring accurate project safety records. The role is primarily office/trailer based but requires daily interaction with project personnel, subcontractors, and site safety staff.
Primary Responsibilities
Contractor & Employee Onboarding
  • Manage site sign-in applications and workforce tracking systems.
  • Track employee orientation completion, onboarding metrics, and workforce headcount reports.
  • Maintain onboarding and orientation records for all project personnel.
Safety Documentation & Compliance
  • Maintain employee and subcontractor safety files, ensuring all documentation is complete, current, and audit-ready.
  • Track and manage Personal Protective Equipment (PPE) issuance records and related documentation.
  • Maintain subcontractor safety documentation including safety plans, training records, certifications, and project-specific compliance requirements.
  • Manage project safety documentation within Procore and other project management platforms.
  • Monitor corrective actions resulting from audits, inspections, observations, and incidents to ensure timely closure.
JHA / Permit Administration
  • Review submitted Job Hazard Analyses (JHAs) for completeness.
  • Collect and maintain daily JHAs from subcontractors.
  • Track permit-required activities including:
    • Hot work permits
    • Confined space permits
    • Excavation permits
    • Energization permits
    • LOTO documentation
  • Maintain project permit logs and filing systems.
Safety Reporting & Data Management
  • Maintain incident, injury, near miss, and claim documentation files in accordance with company and client requirements.
  • Track safety audit findings, corrective actions, and closure status.
  • Assist with weekly and monthly safety performance reporting for project leadership and client teams.
  • Support safety KPI dashboards, trend tracking, and project safety scorecards.
Audit & Inspection Support
  • Organize documentation for client audits and safety inspections.
  • Assist site safety leadership with audit preparation.
  • Maintain electronic and hard-copy safety records.
  • Ensure project files remain organized and accessible.
Project Administrative Support
  • Assist Safety Managers, Safety Specialists, and Project Leadership with administrative and compliance-related tasks.
  • Coordinate safety meetings and maintain attendance records and documentation.
  • Prepare agendas, sign-in sheets, training materials, and meeting minutes.
  • Support project communication between field personnel, subcontractors, and safety leadership.
  • Help ensure safety administrative requirements are completed accurately and on time.
  • Anticipate documentation needs and proactively assist Safety Managers in maintaining compliance.
  • Maintain organized electronic and hard-copy filing systems for all project safety documentation.
Required Qualifications
  • High School Diploma or GED required.
  • 2+ years of administrative, safety, construction, or project coordination experience preferred.
  • Strong Microsoft Office skills including:
    • Excel
    • Word
    • Outlook
    • Teams
  • Strong data entry and recordkeeping abilities.
  • Ability to maintain confidential information.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to work independently in a fast-paced construction environment.
Preferred Qualifications
  • Construction industry experience.
  • Data center or mission-critical project experience.
  • OSHA 10 or OSHA 30 certification.
  • Experience maintaining safety documentation in Procore.
  • Experience supporting construction safety programs, claims administration, or project compliance initiatives.
  • Experience with workforce sign-in or badging systems.
  • Experience with:
    • Procore
    • Autodesk Build
    • SmartSheet
    • ISNetworld
    • Avetta
    • Power BI
  • Experience supporting safety departments or EHS programs.
  • Bilingual (English/Spanish) preferred.
Key Success Factors
  • Proactively supports Safety Managers by anticipating administrative and compliance needs.
  • Maintains accurate records that support audit readiness and project compliance objectives.
  • Demonstrates a strong sense of ownership over project safety documentation and reporting requirements.
  • Highly organized and detail-oriented.
  • Strong computer and document management skills.
  • Ability to manage multiple priorities simultaneously.
  • Professional interaction with craft workers, subcontractors, clients, and project leadership.
  • Maintains audit-ready documentation at all times.
  • Supports a positive safety culture through accuracy, accountability, and responsiveness.
Typical Daily Activities
  • Process new worker enrollments and orientation documentation.
  • Manage safety orientation and onboarding tracking.
  • Maintain employee and subcontractor safety files.
  • Collect, review, and file JHAs and permit documentation.
  • Track PPE issuance records and training compliance.
  • Update workforce headcount, orientation, and sign-in system records.
  • Monitor certification, training, and documentation expiration dates.
  • Maintain Procore safety documentation and project compliance records.
  • Track incident reports, near misses, injury documentation, and claim files.
  • Support safety audits and maintain corrective action logs.
  • Prepare weekly and monthly safety reports.
  • Assist with safety meeting documentation and attendance tracking.
  • Support Safety Managers with administrative, reporting, and compliance requirements.

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