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Retirement Administrator Jobs (NOW HIRING)

HDR

Retirement Plans Administrator

Omaha, NE

The Retirement Plan Administrator is part of the corporate human resources group, which is based in Omaha, NE. We are now seeking an experienced 401(k) and retirement plan professional to join our ...

MP RPO

Senior Retirement Plan Administrator

Chicago, IL · Remote

$80K - $85K/yr

OVERVIEW: Senior Retirement Plan Administrator is the primary contact for an assigned book of plans. This candidate will be responsible for the A-Z annual plan administration of 401(k), Profit ...

New

Cape Cod Five

Retirement Services Assistant

Hyannis, MA

$21.55 - $26.07/hr

Advise Retirement Services Manager / Administrator when file maintenance is required and provide dual control of maintenance. * Cape Plan and Premier5 Member Reports (for new and resigning Wealth ...

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Retirement Administrator information

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$11K

$90.1K

$274K

How much do retirement administrator jobs pay per year?

As of Jun 11, 2026, the average yearly pay for retirement administrator in the United States is $90,073.00, according to ZipRecruiter salary data. Most workers in this role earn between $48,000.00 and $97,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Retirement Administrator, and why are they important?

To thrive as a Retirement Administrator, you need a solid understanding of retirement plans, compliance regulations (such as ERISA), and experience with benefits administration, typically supported by a relevant degree or certifications like ASPPA. Familiarity with pension administration software, HRIS systems, and Microsoft Excel is commonly required. Strong attention to detail, problem-solving abilities, and effective communication skills help build trust with clients and ensure accurate plan management. These skills are vital to ensure legal compliance, minimize errors, and provide high-quality service to plan participants and employers.

What is the difference between Retirement Administrator vs Pension Coordinator?

AspectRetirement AdministratorPension Coordinator
CredentialsTypically requires a bachelor's degree in finance, accounting, or related field; certifications like CEBS are commonSimilar credentials, often with a focus on pension plan administration and related certifications
Work EnvironmentOffice setting, handling administrative tasks for retirement plansOffice environment, supporting pension plan operations and participant inquiries
Employer & IndustryFinancial services, HR departments, pension plan providersInsurance companies, pension funds, HR departments
Search & Comparison IntentOften searched together due to overlapping duties in retirement plan managementRelated role focusing on pension plan specifics, often compared with Retirement Administrator

While both roles involve managing retirement and pension plans, a Retirement Administrator generally oversees broader retirement plan administration, whereas a Pension Coordinator focuses specifically on pension plan operations and participant support. The roles share similar credentials and work environments, making them closely related in the retirement industry.

What Does a Retirement Administrator Do?

A retirement administrator or pension administrator is in charge of managing the day-to-day processes associated with a retirement plan for a business or multiple businesses. In this role, your responsibilities revolve around running the plan, with specific duties like ensuring funds are administered within the guidelines of IRS regulations, making the correct investment with plan assets, overseeing the financial efficiency of the 401k or pension plan, and ensuring benefits are being delivered correctly and promptly to employees or their beneficiaries. Although a retirement administrator may perform additional duties, your main focus is on ensuring the money within is properly allocated.

What are some common challenges faced by Retirement Administrators, and how can they be effectively managed?

Retirement Administrators often face challenges such as keeping up with frequently changing regulations, managing complex plan documents, and ensuring timely and accurate processing of participant transactions. Attention to detail and strong organizational skills are essential to minimize errors and ensure compliance. Many organizations provide ongoing training and support from compliance teams, which can help Retirement Administrators stay current and confident in their roles. Collaborating closely with payroll, HR, and external vendors also helps address issues efficiently and maintain smooth plan operations.

What does a Retirement Administrator do?

A Retirement Administrator manages and oversees retirement plans, such as 401(k)s or pension plans, for organizations and their employees. Their responsibilities include ensuring regulatory compliance, processing enrollments and distributions, maintaining accurate participant records, and serving as a point of contact for plan participants. They often work closely with HR departments, plan sponsors, and financial institutions to ensure the smooth operation of retirement benefits. Attention to detail and knowledge of federal regulations are key aspects of this role.
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Retirement Administrator jobs near you
Infographic showing various Retirement Administrator job openings in the United States as of June 2026, with employment types broken down into 8% As Needed, 37% Full Time, 4% Part Time, 49% Contract, and 2% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $90,073 per year, or $43.3 per hour.
Retirement Plans Administrator

Retirement Plans Administrator

HDR

Omaha, NE

Other

Retirement

Posted 9 days ago

HDR rating

9.1

Company rating: 9.1 out of 10

Based on 55 frontline employees who took The Breakroom Quiz

20th of 352 rated engineering

Job description

About Us

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.
Watch our 'About Us' video
We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

The Retirement Plan Administrator is part of the corporate human resources group, which is based in Omaha, NE. We are now seeking an experienced 401(k) and retirement plan professional to join our group.

The primary duties of this position are the administration of the 401(k) plan and ESOP, HDR stock program administration (including international phantom share programs) and other associated duties.  More specific duties for each area as follows:

401(k) plan administration: maintain 401(k) participant data; facilitate 401(k) loan recordkeeping; transmit data to the plan recordkeeper; wire contributions to the plan recordkeeper; process participant terminations and distributions from the plan with the plan recordkeeper;; process after-tax contributions; initiate 401k refunds as necessary; coordinate plan administration with payroll; coordinate and process employer allocations; assist with 401(k) plan mergers for acquired companies; facilitate information for annual audit; oversee 5500 filings; track vesting; answer participant questions and resolve issues as necessary; create and/or review reports for accuracy; and coordinate plan administration with plan recordkeeper.  

HDR stock program administration: Administer the company employee stock buy/sell arrangement; reconcile census data for the plan; review and confirm stock allocation; research ESOP inquiries for stock plan recordkeeper; create and/or review reports for accuracy; process sale of stock for terminated employees and employees eligible for diversification; prepare buy/sell reports for executive leadership; answer participant stock redemptions questions; and coordinate plan administration with plan recordkeeper. 

International Phantom Share Administration: Coordinate annual enrollment into the phantom share programs and serve as an advisor on the international phantom share committee; Coordinate education webinars; prepare and process distributions; Submit and/or review payroll files for each country.

Canada RRSP Administration:  Coordinate enrollment into the RRSP program and serve as an advisor on the RRSP  committee; Coordinate annual financial wellness meetings; approve distributions from the plan and submit bi-weekly payroll files.

Helps administer Deferred Compensation (Non-Qualified) program and co-administers the annual Phantom Share Buy/Sell Program:  Helps with the administration of the Executive Deferred Compensation program; works with plan record keeper to administer the buy/sell process and helps verify daily and annual buy/sell numbers reported to executive management.

Preferred Qualifications:

  • A minimum of 3 years hands-on experience with benefits analysis and administration of 401(k) plans & ESOPs (or possibly similar experience with other qualified ERISA retirement plans)
  • In-depth knowledge and understanding of how to apply ERISA laws and regulations regarding qualified retirement plans
  • Experience with administration of 401(k) plans & ESOPs(or possibly similar experience with other qualified ERISA retirement plans) is preferred

  • In depth knowledge and understanding of how to apply ERISA laws and regulations regarding qualified retirement plans is preferred

  • Experience with phantom share programs is a plus

  • Experience with Canadian retirement plans is a plus

  • Deferred Compensation (Non-Qualified) Plan experience is a plus

  • Experience with company sponsored Buy/Sell Arrangements is a plus

  • Experience with deferred compensation programs 

Required Qualifications 
 
  • Bachelor's degree in Human Resources, Business, or combination of education and closely relevant experience
  • Minimum 3 years benefits or finance experience
  • Ability to stay up-to-date with new laws and regulations surrounding qualified retirement plans
  • In depth knowledge in Excel, with a demonstrated proficiency in PowerPoint, Word and Outlook Experience with HRIS and payroll systems
  • Demonstrated ability to organize, prioritize and adhere to deadlines and multitask in a fast-paced environment
  • Ability to act independently and exercise judgment and discretion within the scope of the position
  • Ability to demonstrate high integrity when dealing with sensitive and confidential information a must
  • Proven ability to develop and maintain positive working relationships with all levels of employees and external vendors
  • Limited travel may be required
  • An attitude and commitment to being an active participant of our employee-owned culture is a must 

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.
Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

What HDR employees say

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About HDR

Sourced by ZipRecruiter

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists.

Industry

Specialized design services

Company size

5,001 - 10,000 Employees

Headquarters location

Omaha, NE, US

Year founded

1917

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