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Residency Program Manager Jobs in Ohio (NOW HIRING)

DOCS, LLC

Residency Program Coordinator

Fairborn, OH · On-site

Residency Program Coordinator Company Overview At DOCS Dermatology Group, we are not just one of ... Resident Lifecycle Management * Provide administrative oversight for all residency activities ...

University of Toledo

Program Coordinator, Residence Life Department Org: Res Hall Admin - 103750 Employee Classification ... This position plays a key role in addressing student concerns, managing administrative ...

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Residency Program Manager information

What are the key skills and qualifications needed to thrive as a Residency Program Manager, and why are they important?

To thrive as a Residency Program Manager, you need expertise in graduate medical education, program administration, and compliance with accreditation standards, typically supported by a bachelor's degree or higher. Familiarity with ACGME accreditation systems, residency management software, and institutional databases is essential. Strong organizational, communication, and problem-solving skills help you coordinate stakeholders and address resident and faculty needs effectively. These skills ensure the residency program runs smoothly, remains accredited, and supports the professional development of medical trainees.

How does a Residency Program Manager typically support residents and faculty throughout the academic year?

A Residency Program Manager plays a vital role in supporting both residents and faculty by coordinating schedules, managing accreditation requirements, and serving as a key communication point. They handle onboarding, track evaluations, and assist with resolving day-to-day issues that arise. Program Managers also collaborate closely with faculty to ensure curriculum compliance and help residents navigate challenges, creating a supportive and efficient training environment.

What are Residency Program Managers?

Residency Program Managers are administrative professionals responsible for overseeing the daily operations and accreditation requirements of medical residency programs. They coordinate schedules, ensure compliance with accreditation standards, manage communication between residents and faculty, and support the overall educational mission of the residency. Their role is essential in maintaining the quality and organization of graduate medical education programs.

What is the difference between Residency Program Manager vs Residency Coordinator?

AspectResidency Program ManagerResidency Coordinator
CredentialsBachelor's degree, experience in healthcare or education, sometimes certifications in program managementTypically an associate or bachelor's degree, healthcare or administrative experience
Work EnvironmentOversees multiple residency programs, manages staff, develops policiesSupports daily operations, coordinates schedules, assists residents and faculty
Employer & IndustryHospitals, medical schools, healthcare organizationsHospitals, clinics, medical training programs

The Residency Program Manager generally has broader responsibilities, overseeing entire residency programs and managing staff, while the Residency Coordinator handles day-to-day operations and resident support. Both roles are essential in medical training environments but differ in scope and level of responsibility.

What are the most commonly searched types of Residency Program jobs in Ohio? The most popular types of Residency Program jobs in Ohio are:
What are popular job titles related to Residency Program Manager jobs in Ohio? For Residency Program Manager jobs in Ohio, the most frequently searched job titles are:
What job categories do people searching Residency Program Manager jobs in Ohio look for? The top searched job categories for Residency Program Manager jobs in Ohio are:
What cities in Ohio are hiring for Residency Program Manager jobs? Cities in Ohio with the most Residency Program Manager job openings:
Residency Program Manager jobs near you
Infographic showing various Residency Program Manager job openings in Ohio as of May 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.
Residency Program Coordinator

Residency Program Coordinator

DOCS, LLC

Fairborn, OH • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 12 days ago

Job description

Residency Program Coordinator
Company Overview
At DOCS Dermatology Group, we are not just one of the largest dermatology practices in the nation; we are a dedicated community passionate about skin health! With more than 200 providers across 20 practice brands and 100+ locations in 10 states, we've been transforming the lives of our patients for more than 40 years. Our mission is clear: to prioritize our patients with outstanding medical, surgical, and cosmetic dermatology services, all delivered in a friendly, convenient, and compassionate environment.
Job Summary
The Residency Program Coordinator plays a critical role in the successful operation of an ACGME accredited dermatology residency program. This role serves as the primary administrative and operational partner to the Program Director and faculty, ensuring compliance with ACGME requirements, supporting residents throughout the training lifecycle, and coordinating all program activities with professionalism, accuracy, and discretion.-accredited dermatology residency program. This role serves as the primary administrative and operational partner to the Program Director and faculty, ensuring compliance with ACGME requirements, supporting residents throughout the training lifecycle, and coordinating all program activities with professionalism, accuracy, and discretion.
Key Responsibilities:
ACGME Accreditation & Compliance
  • Serve as the primary administrator for ACGME accreditation requirements for the residency program.
  • Maintain accurate program and trainee data in ACGME ADS and other required systems.
  • Coordinate completion of annual updates, self-studies, institutional reviews, and ACGME site visit documentation.
  • Assist with preparation for ACGME site visits, serve as a key administrative participant during visits, and organize internal reviews in collaboration with the institution's GME Office.
  • Track and submit duty hours, evaluations, milestones, case logs, and scholarly activity.
  • Monitor departmental policies and procedures for alignment with ACGME, institutional, and specialty-specific requirements.
  • Work directly with the Program Director to support ongoing compliance with ACGME evaluation requirements.

Resident Lifecycle Management
  • Provide administrative oversight for all residency activities, including handling inquiries, correspondence, and scheduling.
  • Coordinate resident onboarding, orientation, credentialing, licensure, and hospital access.
  • Maintain resident files, contracts, verification of training requests, and training records in accordance with records retention guidelines.
  • Track resident progress, evaluations, remediation plans (if applicable), graduation requirements, and Board eligibility.
  • Ensure timely reporting of training activities to accrediting and certifying bodies, including clinical exposure, procedural participation, and research progress.
  • Serve as a confidential administrative resource for residents regarding policies, procedures, and program-related questions.

Recruitment & Match Coordination
  • Manage the annual residency recruitment cycle, including participation in ERAS and NRMP.
  • Oversee all aspects of the interview process, including scheduling interview dates, corresponding with applicants, confirming appointments, and coordinating interview-day logistics.
  • Verify applicant credentials and ensure compliance with institutional and regulatory guidelines.
  • Prepare candidate ranking materials and ensure adherence to Match rules and timelines.
  • Maintain calendars of applicant interviews, meetings, and recruitment activities.

Scheduling & Program Operations
  • Assist in Coordination of resident rotation schedules,
  • Coordination of call schedules, vacation requests, coverage, and attendance tracking.
  • Manage resident participation in all required educational activities, including conferences, didactics, grand rounds, journal clubs, and In-Service Exams.
  • Maintain the departmental residency training manual.
  • Organize residency events including orientations, resident lunches, educational sessions, and graduation activities.

Faculty & Leadership Support
  • Provide high-level administrative support to the Program Director and teaching faculty.
  • Assist with faculty onboarding, evaluations, teaching documentation, and educational tracking as required by ACGME.
  • Support annual program evaluation activities and ongoing program improvement initiatives.

Communication & Stakeholder Coordination
  • Serve as the primary point of contact for residents, faculty, applicants, institutional GME leadership, and external organizations.
  • Draft and distribute program communications, schedules, policies, and updates.
  • Maintain program calendars and shared resources.
  • Partner with marketing on maintaining program website.

Benefits
  • Our benefits package includes medical, dental, and vision insurance, 401k matching, company paid life insurance, employee assistance program, and paid time off.

Minimum Qualifications:
  • Bachelor's degree or equivalent experience.
  • 3+ years of administrative experience, preferably in graduate medical education, academic medicine, or healthcare.
  • Strong knowledge of ACGME requirements or demonstrated ability to learn complex regulatory frameworks.
  • Exceptional organizational, time management, and attention to detail skills.-to-detail skills.
  • High level of professionalism, discretion, and confidentiality.
  • Proficiency with Microsoft Office and database systems.
  • Evening or weekend hours to support program events and activities

Preferred:
  • Experience supporting an ACGME-accredited residency or fellowship program.
  • Familiarity with ACGME ADS, ERAS, NRMP, New Innovations, or similar systems.
  • Certification as a Training Administrator of Graduate Medical Education (TAGME).
  • Experience in dermatology or surgical subspecialty training programs.

Physical Demands:
  • Prolonged periods of sitting at a desk and working on a computer
  • Frequent keyboard use, data entry, and screen time
  • Regular use of office equipment (computer, phone, copier, scanner)
  • Occasional lifting or carrying of light materials (generally up to 15 lbs.)
DOCS Health logo

About DOCS Health

Sourced by ZipRecruiter

DOCS Health is a pioneering healthcare-based organization headquartered in Pipersville, PA, USA. Operating in the broad healthcare industry, DOCS Health prides itself on delivering state-of-the-art, tailored healthcare solutions to a diverse group of clients. The official website suggests that the company offers a wide range of services, including modern diagnostic solutions, innovative treatment options, and holistic healthcare services. DOCS Health was founded with the mission of revolutionizing healthcare services and seeking innovative solutions to healthcare challenges.

Industry

Hospitals

Company size

11 - 50 Employees

Headquarters location

Pipersville, PA, US

Year founded

1990

Social media

Facebook

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