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Residency Program Coordinator information

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$13

$25

$39

How much do residency program coordinator jobs pay per hour?

As of Aug 1, 2026, the average hourly pay for residency program coordinator in Kansas is $25.29, according to ZipRecruiter salary data. Most workers in this role earn between $19.95 and $28.51 per hour, depending on experience, location, and employer.

What does a residency program coordinator do?

A residency program coordinator manages the administrative aspects of medical residency programs, including scheduling, compliance with accreditation standards, and communication between residents and faculty. They often handle documentation, assist with orientation, and ensure program requirements are met, supporting smooth program operations.

What is the role of a resident coordinator?

A residency program coordinator manages the administrative aspects of medical residency programs, including scheduling, compliance, and communication between residents and faculty. They ensure the program runs smoothly by maintaining records, coordinating rotations, and supporting resident education and accreditation requirements.

What is the difference between Residency Program Coordinator vs Residency Program Manager?

AspectResidency Program CoordinatorResidency Program Manager
CredentialsTypically requires a bachelor's degree, healthcare or education backgroundOften requires a bachelor's or master's degree, with more experience
Work EnvironmentAdministrative support within hospitals or medical schoolsOversees program operations, often with supervisory duties
Employer & IndustryHospitals, medical schools, healthcare organizationsMedical education institutions, healthcare systems
Search & Comparison IntentFocuses on administrative support roles in residency programsFocuses on leadership and management of residency programs

The Residency Program Coordinator handles administrative tasks, scheduling, and communication within residency programs, while the Residency Program Manager oversees program operations, manages staff, and ensures compliance. Both roles are essential but differ in scope and responsibility.

What are the key skills and qualifications needed to thrive as a Residency Program Coordinator, and why are they important?

To thrive as a Residency Program Coordinator, you need strong organizational abilities, knowledge of accreditation requirements, and experience in academic or healthcare administration, often backed by a bachelor’s degree. Familiarity with systems like ERAS, ACGME webADS, and scheduling software is typically required. Excellent communication, problem-solving, and multitasking skills set top candidates apart in managing residents and faculty needs. These competencies are crucial to ensure smooth program operations, regulatory compliance, and a supportive educational environment.

What Does a Residency Program Coordinator Do?

A residency program coordinator performs all of the administrative duties needed to run a medical residency program at a teaching hospital or medical facility. Your responsibilities are to work closely with the medical students to ensure they are getting the education they need to be successful doctors. Your duties include ensuring the teaching program meets accreditation standards and overseeing compliance. You work closely with the residency program director to review candidates for the program and choose students for admittance. The residency program coordinator takes a global view of the program and ensures students get an excellent residency experience.

How much does a residency program coordinator make?

A residency program coordinator in New York City typically earns between $60,000 and $80,000 annually, depending on experience and the size of the program. The role often requires strong organizational skills and familiarity with medical education systems.

What are some of the main challenges Residency Program Coordinators face in managing program accreditation requirements?

Residency Program Coordinators often juggle complex tasks related to ensuring accreditation standards are met, such as tracking resident progress, maintaining detailed documentation, and preparing for site visits. They must stay up-to-date with evolving accreditation guidelines and coordinate with faculty, residents, and hospital administration to gather necessary data and implement compliance measures. Balancing these administrative responsibilities while also supporting residents' day-to-day needs can be challenging, but strong organizational skills and proactive communication help coordinators succeed.

What is the highest paying job as a coordinator?

The highest paying roles for a residency program coordinator typically involve senior or administrative leadership positions, such as Director of Medical Education or Program Director, which can offer higher salaries due to increased responsibilities. These roles often require extensive experience, advanced certifications, and strong leadership skills within medical or educational settings.
More about Residency Program Coordinator jobs
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What cities in Kansas are hiring for Residency Program Coordinator jobs? Cities in Kansas with the most Residency Program Coordinator job openings:
Residency Program Coordinator jobs near you
Infographic showing various Residency Program Coordinator job openings in Kansas as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $52,599 per year, or $25.3 per hour.

Residency/Fellowship Coordinator - Surgery General

University of Kansas Medical Center

Kansas City, KS • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 16 days ago

Job description

Department:
SOM KC General Surgery
Residency CoordinatorPosition Title:
Residency/Fellowship Coordinator - Surgery GeneralJob Family Group:
Professional StaffJob Description Summary:
The Residency/Fellowship Program Coordinator works in collaboration with and provides administrative support to the Program Director, Program Administrator, Associate Program Directors, Chief Residents, and other program leadership as well as the GME Office to ensure compliance with all ACGME and Institutional policies and regulations.
The program coordinator is an instrumental member of the program leadership team, that is essential for maintaining the accreditation status. The program coordinator is responsible for a wide range of administrative responsibilities including but not limited to recruitment, compliance, onboarding, offboarding, educational support, event planning and scheduling. The position is essential in training program operations and is a primary resource for learners, faculty, and administrative staff.Job Description:
Job Responsibilities
Accreditation
  • Plan and prepare the annual Program Evaluation and Clinical Competency Committees meetings including the scheduling, material distribution, reporting and tracking of action items from meetings as well as recording attendance and minutes.
  • Ensure required reports are submitted to the GME and ACGME by the required deadlines.
  • Review the Annual Web ads and update program information prior to the program director, collecting and updating faculty and trainee information and ensuring all recommended changes have been incorporated by the deadline.
  • Submit requested accreditation related data to the GME, ACGME or institution as requested.
  • Ensure that any program changes requiring GMEC approval are documented and submitted to the GME office.

Recruitment
  • Coordinate recruitment activities for the program.
  • Work with program director to update and prepare information for interested applicants.
  • Review and distribute information regarding applicants.
  • Arrange all interview day logistics including confirming acceptance of appts for both interviewees and interviewers.
  • Distribute interview day packets to both groups, post surveys and follow up information.
  • Organize materials and meetings necessary for ranking and matching residents.
  • Work with program director to update NRMP match information (or equivalent system) and enter rank list.

Onboarding
  • Communicate with incoming residents on important dates and events regarding their new appointment.
  • Oversee all activities for incoming residents each year, including licensing, certifications, purchasing of needed equipment and arrangement of workspace.
  • Work with the GME office and matched residents to ensure timely submission of all documents including agreements.
  • Organize the "in program" schedule and welcome events to align with GME orientation.

Schedules/Rotations
  • Create the annual and/or clinic rotation schedule in partnership with the program director and/or Chief Residents.
  • Obtain approval by the GMEC for any rotation changes regarding duration, location, or educational rationale.
  • Work with program director and other residency coordinators to develop rotation schedules for residents which meet curriculum requirements of the RRC and ACGME.

Evaluations
  • Manage active evaluations through regular review for compliance and accuracy of the evaluation tool in accordance with ACGME requirements.
  • Responsible for coordinating evaluation review and delivery process of the residents and teaching faculty.
  • Assist with scheduling semi-annual evaluations and preparation of necessary paperwork; send calendar appointments; send reminders of appointments; prepare forms/reports for program advisors; file necessary forms in resident training file.
  • Prepare aggregate faculty evaluations by trainees and distribute the evaluations to
    the program leadership as needed.

Conferences
  • Assist with daily conference administration and logistics, as necessary: order/setup of
    food, set up conference sign-in/EEDs machine, assist speaker with AV needs, load
    presentation, set up I-Clickers (audience response system), etc.
  • Assist with weekly Grand Rounds administration, as necessary: e-mail
    correspondence to speakers/coordinators for all appropriate paperwork; attend all Grand Round Conferences to help sign in students, residents, faculty, and guests along with handing out evaluations.
  • Set up EEDs machine, I-Clickers, etc., post meeting notices on bulletin boards.

Compliance/Testing
  • Responsible for ensuring accurate leave times are recorded in MedHub and Workday along with any necessary paperwork required.
  • Support the preparation and administering of In Training exams and Board Prep exams.
  • Administer operating details of educational programs. Handle correspondence from agencies requesting verification of residency, provide the Dean's office with resident information, compile data, maintain and regulate access to resident's files.
  • Support the program director in the management of the program budget - processing reimbursements, travel, purchasing and repair/maintenance requests.
  • Acquire either notary or University seal when required. Process archival of
    dated resident training files (catalog electronic file, prepare for offsite storage). Maintain resident training files. File appropriate documents.
  • Ensure that the PLAs are updated, signed, and stored in program's information files.

Reports and Presentations
  • Work with Chair, program director, and other residency coordinators to prepare reports and complete surveys about the residency program requested from the University.
  • Assist in the preparation of documents for RRC.

Graduating/Alumni
  • Plan graduation activities with program director and coordinate the logistics of events with the planning team. (Gifts, food, speakers, location, guests, etc.)
  • Ensure graduating trainees complete task list transition items including forwarding information.
  • Complete documents for former residents. Submit forms for certificates, verifications from hospitals and insurance companies and answering surveys and questionnaires regarding former residents.
  • Conduct alumni surveys as needed.
  • Engage alumni in program events and information as appropriate.

Other Duties
  • Management of Faculty information and data as needed.
  • Website and social media management and updates.
  • Event planning for the program as needed (resident social events, welcome events, research, and speaker events).
  • Plan GME and Coordinator Council Training events and meetings as required.
  • Complete visiting trainee requests and documentation.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.
Required Qualifications
Work Experience: Four (4) years of relevant work experience. Education may be substituted for experience on a year for year basis.
Preferred Qualifications
Work Experience:
  • Five (5) years' experience in an academic setting.
  • Knowledge of medical terminology and residency programs.
  • Experience in ERAS, ACGME, MedHub, C-TAGME, Workday and Qgenda.

Skills
  • Communication.
  • Computer skills.
  • Interpersonal skills.
  • Organization.
  • Multi-tasking.
  • Time management.
  • Attention to detail.

Required Documents
  • Resume
  • Cover Letter

Comprehensive Benefits Package:
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html
Employee Type:
RegularTime Type:
Full timeRate Type:
Hourly
Compensation Statement:
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range:
$28.20 - $38.35
Minimum
$28.20
Midpoint
$33.17
Maximum
$38.35

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