Research Program Assistant Jobs in Florida (NOW HIRING)

Florida A&M University's Student Success Center is pleased to announce the acceptance of the qualified applications for the Coordinator, Research Program/Services vacancy.
Responsibilities
The Coordinator, Research Programs & Services position will support the continued development, coordination, and expansion of undergraduate research programs at Florida A&M University through the Office of Undergraduate Research (OUR).
This role will provide essential administrative, operational, fiscal, and data management support to ensure undergraduate research activities are executed efficiently, ethically, and in compliance with institutional and funding requirements. As undergraduate research programming continues to expand in scale, student participation, and external funding, this position will serve as a central operational hub such as supporting daily office functions, managing student contracts, coordinating logistics, and assisting with assessment and reporting.
Duties for this role includes: coordinate undergraduate research programs from planning through implementation, including timelines, student participation, and deliverables; Serve as a liaison among students, faculty mentors, university offices, and external partners to support smooth program execution; Support program expansion efforts by managing operational workflows that scale with increased participation; Manage student contracts, appointments, and related documentation in coordination with HR and payroll; Maintain accurate databases tracking undergraduate research participation, outcomes, and assessment metrics; Assist with internal and external reporting, assessment activities, and data collection tied to institutional priorities and sponsored programs.
Oversee daily office operations for the Office of Undergraduate Research; Maintain organized digital and physical records, files, and compliance documentation; Serve as a payroll and administrative liaison, including time entry coordination and scheduling support; Assist with tracking undergraduate research-related expenditures and funding allocations; Coordinate student and staff travel for conferences, research activities, and program related events; Process purchasing requests and manage the ordering of equipment, supplies, and materials necessary to support undergraduate research activities; Coordinate logistics for undergraduate research workshops, symposia, and professional development activities; Support special projects and continuous process improvement initiatives to enhance efficiency and effectiveness within OUR; and provide flexible administrative support as new undergraduate research initiatives are launched.
Minimum Qualifications
Bachelor's degree in an appropriate area of specialization and two years of relevant experience, or Master's degree in an appropriate area of specialization.
Recommended Competencies
Knowledge of undergraduate research programs, high-impact educational practices, and student development in higher education;
Understanding of university administrative processes, including HR, payroll, purchasing, and travel;
Familiarity with data management systems, program assessment, and reporting tools;
Knowledge of federal and institutional compliance requirements (e.g., FERPA, IRB, HIPAA) and grant-funded program operations;
Strong organizational and project management skills with the ability to manage multiple priorities and deadlines;
Excellent written and verbal communication skills to effectively engage students, faculty, and partners;
Proficiency in data tracking, analysis, and reporting using tools such as Excel and databases;
Demonstrated financial and administrative coordination skills, including budgeting, purchasing, and travel logistics; and,
Strong problem-solving, attention to detail, and customer service skills.
Pay Plan
This is an Administrative and Professional (A&P) position.
Conditions of Employment
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.
Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.
Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person's period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.
How To Apply
Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.
Reasonable Accommodation
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.
Equal Opportunity/Access
Florida A&M University is an Equal Opportunity Employer.