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Research Office Assistant Jobs (NOW HIRING)

University of New Mexico

Office Assistant

Albuquerque, NM

$16.25 - $21.25/hr

Student Office Assistants are an extremely valuable part of the CE Registration Team and support ... research, compiling summaries and data reports as needed; * Copy and/or duplicate materials as ...

Fink's Jewelers

Office Assistant

Virginia Beach, VA · On-site

$18 - $20/hr

Office Assistant - Fink's Jewelers (Virginia Beach, VA) Position: Part-Time Office Assistant ... Research transactions using the company's ERP software * Perform other administrative duties as ...

Fink's Jewelers

Office Assistant

Virginia Beach, VA

$18 - $20/hr

Office Assistant - Fink's Jewelers (Virginia Beach, VA) Position: Part-Time Office Assistant ... Research transactions using the company's ERP software * Perform other administrative duties as ...

Finks Jewelers Inc

Office Assistant

Virginia Beach, VA · On-site

$18 - $20/hr

Office Assistant - Fink's Jewelers (Virginia Beach, VA) Position: Part-Time Office Assistant ... Research transactions using the company's ERP software * Perform other administrative duties as ...

AHU Technologies, Inc.

Office Assistant

Washington, DC · On-site

$11 - $16/hr

Office Assistant Unit Dose Solutions is looking for an exceptionally bright, multitasking, and ... We are a busy healthcare/pharmaceutical repackager located in Research Triangle Park (Morrisville ...

University of New Mexico

Office Assistant

Albuquerque, NM · On-site

$13.50/hr

Requisition ID req37272 Working Title Office Assistant Pay $13.50 Hourly Campus Main - Albuquerque ... research, compiling summaries and data reports as needed; * Copy and/or duplicate materials as ...

University of New Mexico

Office Assistant

Albuquerque, NM · On-site

$13.50/hr

Requisition ID req37272 Working Title Office Assistant Pay $13.50 Hourly Campus Main - Albuquerque ... research, compiling summaries and data reports as needed; * Copy and/or duplicate materials as ...

Villanova University

Office Assistant

Villanova, PA · On-site

$10/hr

The Office Assistant position will assist with office work of any kind, including but not limited to, scheduling appointments, internet research, phone coverage, scanning, reception, mailings, filing ...

Green Water & Power, LLC

Office Assistant

Chatsworth, CA · On-site

$22 - $25/hr

Office Assistant Established in California in 2013, Green Water and Power has rapidly grown to ... Research and understand licensure requirements in various states. * Prepare and submit licensure ...

Fink's Jewelers

Office Assistant

Henrico, VA · On-site

$20 - $22/hr

Office Assistant - Fink's Jewelers (Richmond, VA) Position: Full-Time Office Assistant Location ... Research transactions using the company's ERP software * Perform other administrative duties as ...

Fink's Jewelers

Office Assistant

Henrico, VA

$20 - $22/hr

Office Assistant - Fink's Jewelers (Richmond, VA) Position: Full-Time Office Assistant Location ... Research transactions using the company's ERP software * Perform other administrative duties as ...

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How much do research office assistant jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for research office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What is a research office assistant?

Research Office Assistants are administrative professionals who support research teams and departments by handling clerical tasks, organizing documents, managing schedules, and assisting with data entry and communication. They ensure the smooth operation of research projects by helping with correspondence, maintaining records, and sometimes assisting with literature reviews or basic data analysis. Their work is essential for allowing researchers and faculty to focus on their core research activities while ensuring compliance with institutional and funding requirements.

What are the key skills and qualifications needed to thrive as a research office assistant, and why are they important?

To thrive as a Research Office Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, usually supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, database management systems, and electronic filing tools is typically required. Excellent communication, time management, and teamwork skills help you efficiently support research staff and manage multiple priorities. These abilities ensure smooth operations, accurate recordkeeping, and effective support within research environments.

What are some common challenges faced by research office assistants, and how can they be managed effectively?

Research Office Assistants often juggle multiple administrative tasks, such as managing data, scheduling meetings, and supporting research staff, which can be challenging when deadlines overlap. Effective time management and strong organizational skills are essential to prioritize tasks and ensure accuracy. Collaborating closely with researchers and other administrative staff helps streamline communication and prevent misunderstandings. Embracing digital tools for scheduling and document management can also enhance efficiency and reduce stress.

What is the difference between Research Office Assistant vs Research Coordinator?

AspectResearch Office AssistantResearch Coordinator
CredentialsHigh school diploma or associate degree; some roles may require a bachelor'sBachelor’s degree in a related field; often requires experience in research
Work EnvironmentAdministrative offices, research institutions, universitiesResearch sites, laboratories, academic or healthcare settings
Job ResponsibilitiesData entry, scheduling, supporting research staff, managing filesOverseeing research projects, coordinating activities, ensuring compliance

The Research Office Assistant typically handles administrative and support tasks within research settings, focusing on data management and clerical duties. In contrast, the Research Coordinator manages research projects, coordinates team activities, and ensures regulatory compliance. Both roles are essential in research environments but differ in scope and responsibilities.

Do research office assistants get paid a lot?

Research office assistants typically earn hourly wages or salaries that are considered moderate compared to other administrative or research roles. Pay varies based on experience, education, location, and the organization, but it generally aligns with entry-level administrative positions. Advanced skills or specialized knowledge can lead to higher compensation within the role.
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Research Office Assistant jobs near you

Grants Analyst II, Research Office

Newark, DE

University of Delaware
Colleges, Universities, and Professional Schools • 1 - 5K employees
Learn more about University of Delawareexternal

Full-time

Re-posted 2 days ago

University Of Delaware rating

5.7

Company rating: 5.7 out of 10

Based on 21 frontline employees who took The Breakroom Quiz

Job description

Grants Analyst II, Research Office

Apply now Job no: 503134
College / VP Area: Research Office
Work type: Staff
Location: Newark, DE
Categories: Grants & Contracts, Full Time

Pay Grade: 30E 
 
Context of Job:
 
Under the general direction of the Assistant Director, Research Office Shared Services, the Grants Analyst II provides comprehensive financial management tasks for all assigned sponsored research portfolios. This includes financial and administrative support for proposal development, management of proposal submission process, and submission of assigned proposals to the Research Office. Additionally, for the research portfolio assigned, you will be responsible for overseeing post-award activities such as account setup, expense tracking, reconciliation, and reporting. The research portfolio will consist of the Research Institutes, Centers, and Service Centers that report to the Research Office, excluding the Mid-Atlantic Regional Association Coastal Ocean Observing System (MARACOOS) and National Institute for Innovation in Manufacturing Biopharmaceuticals (NIIMBL). This position works closely with the Research Office to ensure compliance with federal, state and university policies and procedures with regards to research administration. In supporting identified Research Office Research Institutes, Centers, Service Centers and the Research Office, the Grants Analyst II will help position UD as an innovative competitor in today's complex and rapidly changing research environment. This role requires excellent problem-solving skills and the ability to effectively support faculty and staff on all sponsored project-related tasks and issues.
The Grants Analyst II will manage the identified Research Office Institutes, Centers, and Service Centers pre and post award activities within Shared Services. Initial assignments will focus on supporting faculty and researchers submitting proposals through the Research Office Institutes, Centers, and Service Centers, with additional responsibilities to evolve based on ongoing business needs of the Research Enterprise. The Grants Analyst II will coordinate with Principal Investigators (PIs), central pre-award counterparts in the Research Office, other University constituents, and sponsor contacts to perform tasks.
 
Major Responsibilities:
  • Provide direct support for pre- and post- award tasks for research administration.
  • Manage an individual portfolio for the identified Research Office Institutes, Centers, and Service Centers from pre-award to post-award, including proposal development, budget management, annual reporting and sponsor compliance.
  • Serve as primary administrative support contact for assigned research portfolio.
  • Coordinate with sponsors, faculty, researchers, and central offices/counterparts to complete tasks, including individuals in the Research Office, Human Resources, Procurement, and others as applicable.
  • Provide ongoing guidance, facilitation and expertise to faculty and researchers for proposal development and submission.
  • Provide instruction to faculty and researchers on policies, procedures, regulations, and guidelines set forth by UD and various sponsors.
  • Report to the Assistant Director to communicate progress and assist with long-term planning for research support.
  • Assist Research Office and PIs with proposal development and submission to various sponsors, including:
  • Identification of funding opportunities based on individual research and access to UD resources.
  • Prepare financial reports, analyze budget variances, and support project financial activities, including monthly reports and budget changes.
  • Approve UDX and Concur transactions by ensuring compliance with sponsor and UD requirements.
  • Assist with drafting administrative components of a proposal, including budgets, budget justifications, biosketches, and other support documents.
  • Enter proposal data into UD and sponsor enterprise application systems as applicable (e.g. PeopleSoft Financials, Cayuse, Grants.gov, Research.gov, etc.).
  • Collect required subaward documentation from collaborating subrecipients.
  • Assist PIs with developing cost share commitments while advising of potential risks.
  • Provide comprehensive review of, corrections to, and/or enhancement of proposal applications.
  • Ensure completion of all components of the proposal package in compliance with requirements outlined by the FOA/RFP, sponsor, and UD prior to sending to UD's central Research Office for submission.
  • Facilitate UD institutional review, approvals, routing, and submission of proposals in collaboration with the Research Office.
  • Serve as the primary liaison between PIs and the Research Office to ensure timeliness of submission and communication of internal and external deadlines.
  • Manage multiple proposals simultaneously to meet all sponsor deadlines.
  • Provide guidance and support to faculty on sponsored research financial and budgetary activities.
  • Manage transfer of sponsored projects for new faculty.
  • Provide timely closeout of grants and contracts.
  • Participate in special projects and perform other job-related duties as assigned.
Qualifications:
  • Bachelor's degree with three years of job-related experience, or equivalent combination of education and experience.
  • Degree in Business Administration, Accounting, Finance, or a related field preferred.
  • Prior experience in management of sponsored research programs at a higher education or research-intensive institution.
  • Experience in pre- and post-award aspects of sponsored research administration.
  • Demonstrated skill and experience in federal, state, and foundation budget preparation, contract/grant management, and financial/budget planning in an academic setting.
  • Ability to analyze budgetary expenditures for sponsor and institutional compliance and quantify/illustrate complex reports and projections.
  • Ability to interpret and apply guidelines/procedures and communicate effectively with various stakeholders.
  • Experience and understanding of compliance and financial management.
  • Intermediate skillset and experience in using technology systems, software, and databases for grants management. Experience in Grants.gov, Cayuse, and PeopleSoft Financials preferred.
  • Proficiency in the use of MS-Office Suite, including strong analytical skills and aptitude for understanding and interpreting complex datasets.
  • Ability to create, generate, analyze, and explain reports using a variety of data sources.
  • Skills for quantifying and illustrating complex reports, comparisons, impacts, and/or projections.
  • Knowledge of OMB Circulars A-21, A-110, A-133, and Uniform Guidance 2 CFR 200.
  • Knowledge of specific sponsor guidelines and regulations, including NIH, NSF, and other major agencies.
  • Independent judgment and problem-solving abilities, able to interpret, adapt and appropriately apply guidelines and procedures.
  • Organizational and time management skills, able to carry out multiple projects and tasks simultaneously and independently.
  • Strong attention to detail and analysis skills, able to synthesize and coordinate information from a variety of sources.
  • Willingness and flexibility to accommodate and effectively support changing priorities, processes, and systems.
  • Excellent interpersonal skills; able to effectively and clearly communicate and coordinate with individuals across all levels of the University community on a variety of research management topics with a focus on customer service and collaboration.
  • Ability to provide a service-oriented approach to sponsored projects management; strong management and leadership abilities.
  • Ability to interact well with people of all ages and diverse backgrounds.

Notice of Non-Discrimination and Equal Opportunity
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VI and VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

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