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Research Administrator Remote Jobs in California

Cypress HCM

OpenStack Administrator

Santa Clara, CA · Remote

Fully Remote * Duration: 3 months Job Overview * We are seeking an experienced OpenStack ... based infrastructure in R&D lab environments, ensuring high availability, scalability, and ...

NCIRE

Staff Research Associate I

San Francisco, CA · Remote

The role includes a mix of research tasks and study operations/administrative support , with ... Help administer, pilot, and monitor remote psychophysiological fear-conditioning paradigms ...

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Research Administrator Remote information

What is a research administrator?

Research administrators are professionals who manage the administrative aspects of research projects, such as grant applications, budgeting, compliance, and reporting. When working remotely, they use digital tools and platforms to coordinate with researchers, review documents, track project progress, and ensure that all regulatory and financial guidelines are followed. Their role is essential in supporting research activities by handling the logistical and administrative tasks, allowing researchers to focus on their scientific work.

What are the key skills and qualifications needed to thrive as a research administrator remote?

To thrive as a Research Administrator Remote, you need expertise in grant management, budgeting, compliance, and a background in research administration or a related field. Familiarity with electronic research administration systems (e.g., Cayuse, InfoEd) and federal grant regulations, along with relevant certifications like CRA (Certified Research Administrator), is often required. Strong organizational skills, attention to detail, and effective remote communication are crucial soft skills in this role. These abilities ensure accurate grant processing, regulatory compliance, and efficient collaboration with research teams from a remote setting.

What are some common challenges faced by remote research administrators, and how can they be addressed?

Remote Research Administrators often face challenges related to communication and coordinating with research teams, principal investigators, and compliance offices. Since much of the work involves managing grant applications, budgets, and regulatory documentation, staying organized and proactive about follow-ups is crucial. Utilizing project management tools, maintaining regular virtual meetings, and setting clear expectations with collaborators can help mitigate these challenges. Additionally, staying updated on institutional policies and federal regulations is essential for success in this role.

What is the difference between Research Administrator Remote vs Research Coordinator?

AspectResearch Administrator RemoteResearch Coordinator
CredentialsBachelor's degree, certifications like CCRP or RAC often preferredBachelor's degree, relevant research certifications optional
Work EnvironmentRemote, administrative-focusedOn-site or hybrid, hands-on research support
Employer & IndustryUniversities, research institutes, biotech companiesAcademic institutions, hospitals, research organizations
Search & Comparison IntentUnderstanding remote administrative roles in researchLearning about research support roles in research projects

The Research Administrator Remote primarily handles administrative tasks related to research projects from a remote setting, focusing on compliance, budgeting, and documentation. In contrast, a Research Coordinator is more involved in the day-to-day management of research studies, often on-site, including participant recruitment and data collection. Both roles require similar educational backgrounds but differ in work environment and specific responsibilities.

What are the most commonly searched types of Research Administrator jobs in California?

The most popular types of Research Administrator jobs in California are:

What are popular job titles related to Research Administrator Remote jobs in California?

For Research Administrator Remote jobs in California, the most frequently searched job titles are:

What job categories do people searching Research Administrator Remote jobs in California look for?

The top searched job categories for Research Administrator Remote jobs in California are:

What cities in California are hiring for Research Administrator Remote jobs?

Cities in California with the most Research Administrator Remote job openings:

Research Administrator Remote jobs near you
Infographic showing various Research Administrator Remote job openings in California as of August 2026, with employment types broken down into 87% Full Time, and 13% Temporary. Highlights an 100% Remote job distribution.

Associate Research Administrator

University of Southern California

Los Angeles, CA • On-site, Remote

$42 - $44/hr

Full-time

Medical, Retirement

Re-posted 15 days ago

University Of Southern California rating

8.4

Company rating: 8.4 out of 10

Based on 53 frontline employees who took The Breakroom Quiz

103rd of 623 rated colleges and universities

Job description

It is an exciting time at USC. We are world-renowned for our innovative education, academic excellence and path-breaking research in a vibrant region exploding with potential. As part of a university that is on an upward trajectory, excellent development and advancement opportunities are possible here. Ultimately, you will support the university's expansive, humanity-centered mission: "The development of human beings and society as a whole through the cultivation and enrichment of the human mind and spirit."
The Dana and David Dornsife College of Letters, Arts and Sciences Research Office is seeking an Associate Research Administrator to join its team and support the department in managing its day-to-day contracts and grants administrative operations.
Essential responsibilities include:
  • Participates with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines.
  • Develops, prepares, and finalizes project budgets.
  • Reviews and approves expenditures.
  • Serves as primary liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments.
  • Collaborates with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled.
  • Develops and communicates reports supporting project status.
  • Participates in contract closeout process.
  • Understands, applies, and advises on university and government policies for projects.
  • Serves as a resource on subject area and overall technical resource to principal investigator and other university staff.
  • Participates in and contributes to process improvements.
  • Participates as a mentor and provides cross-training, as necessary.
  • Experience in creating and analyzing statistical reports.
  • Must be able to utilize computer technology to access data, maintain records and generate reports.
  • Requires strong interpersonal and communication skills (verbal and written), strong financial and accounting acumen, the ability to follow through with assigned tasks within established time frames and minimal supervision in a fast-paced environment, and exceptional focus on attention to detail and accuracy.
  • Must be skilled in using the Microsoft Office Suite (especially Excel), other internet applications (search engines, online portals), and similar software.
  • Broad knowledge of relevant research computer software (e.g., Microsoft Access, Outlook, SPSS, Visio, SunGard).
  • Competency in project management.
  • Applicant must ensure confidentiality when dealing with sensitive information, including but not limited to student, staff, or faculty files.

Preferred Qualifications:
  • Preferred Education: Bachelor's degree in Business (Accounting/Finance preferred) or combined experience/education as a substitute for minimum education.
  • Preferred experience: 4 years
  • Educational administrative experience is a plus.
  • Directly related contracts/grants administration experience.
  • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
  • Ability to review a proposal or manage a project with an understanding of the overall scope and goal of each sponsored project.

Supervises: Level:
  • May lead other staff in related work duties.

Hourly range: The hourly rate range for this position is $42 - $44. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer alignment, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Required Documents and Additional Information:
  • Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents. Applications without required documents will not be considered.
  • Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
  • USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.

Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.
Minimum Education:
Bachelor's degree
Combined experience/education as substitute for minimum education
Minimum Experience:
3 years
Minimum Field of Expertise:
Basic knowledge of governmental regulations. Strong accounting skills. Competency in
project management. A Bachelor's Degree with broad knowledge of relevant research
computer software, e.g.: Microsoft Access, Word, Excel, PowerPoint; Outlook, SPSS,
Visio, and SunGard. Experience in creating and analyzing statistical reports. Must be able
to utilize computer technology to access data, maintain records and generate reports.
Proven oral and written communication skills to interact with other employees.
USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.
  • Notice of Non-discrimination
  • Employment Equity
  • Read USC's Clery Act Annual Security Report
  • USC is a smoke-free environment
  • Digital Accessibility

If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser:
https://wd5.myworkday.com/usc/d/inst/1$9925/9925$143007.htmld

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About University of Southern California

Sourced by ZipRecruiter

The University of Southern California (USC) is not a conventional company, but a private research university established in the heart of Los Angeles, CA, US. Founded in 1880, it's one of the oldest private research universities in California. USC operates in the education industry providing primary services of higher education, research, and community development. This prestigious institution offers a comprehensive array of undergraduate, graduate, and professional programs across various disciplines, including the humanities, social sciences, and STEM (Science, Technology, Engineering, and Mathematics). The University is guided by its commitment to foster creativity, innovation, leadership, and discovery through academic excellence.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Los Angeles , CA, US

Year founded

1880

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