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Work Arrangement - hybrid 3 days per week in the office - schedule to be determined by the office
Occupational Summary
The Financial Analyst II - Real Estate manages the financial activities related to the leased real estate portfolio of Duke University and Duke University Health System. The role includes accurate financial reporting, supporting property management teams, and handling tasks such as rent collection, reviewing operating expense reconciliations, and coordinating with vendors. This person consistently delivers high-quality client service and maintains a culture of excellence.
Work Performed/Key Responsibilities
Financial Reporting & Accounting
The Financial Analyst II - Real Estate is responsible for preparing and maintaining monthly, quarterly, and annual financial statements for leased properties. This individual collaborates closely with Finance teams to ensure the accuracy of general ledger transactions, including journal entries and accruals. Additionally, the analyst ensures that expenses are coded correctly using appropriate building codes, fund codes, and GL accounts. The role also involves supporting month-end and year-end close processes as well as participating in financial audits.
Accounts Payable & Receivable
The Financial Analyst II - Real Estate is responsible for processing invoices, check requests, and wire payments in accordance with established procedures. This role also manages rent collections and tenant billbacks, ensuring that all rental income is accurately received and billed. In addition, the analyst tracks and resolves discrepancies in both receivables and payables, maintaining accurate financial records and addressing any issues that arise. Furthermore, the position supports the financial aspects of acquisitions and dispositions, contributing to seamless property transitions and effective financial management.
Budgeting & Expense Management
The Financial Analyst II - Real Estate assists in preparing the departmental annual budget and participates in periodic financial reviews. This role is also responsible for monitoring operating expenses (OPEX) and investigating any variances that arise. Additionally, the analyst evaluates adjustments related to taxes, insurance, and operating expenses to ensure financial accuracy and lease compliance.
Property & Lease Accounting
The Financial Analyst II - Real Estate maintains financial records for leases, updates rent schedules, tracks tenant activity, and records billable expenses. The analyst ensures accurate billing of rent and recoveries, conducts reconciliations, and reviews annual operating expense reconciliation statements for compliance and accuracy.
Vendor & Contract Management
The Financial Analyst II - Real Estate is responsible for maintaining vendor records, including initial setup and payment details. In addition, this role manages the landlord and vendor onboarding process through PaymentWorks. The analyst also coordinates with procurement and risk management teams to ensure compliance with necessary documentation, such as insurance certificates (COIs) and service agreements.
Compliance & Reporting
The Financial Analyst II - Real Estate is responsible for ensuring compliance with company policies, lease agreements, and accounting standards. Additionally, this role requires maintaining thorough documentation to support audits and internal controls.
Minimum Qualifications
Education
Work requires a Bachelor's degree in Accounting, Finance, Economics, Business Administration or a related field.
Experience
Work requires four years of experience in financial management, cost accounting, or a field directly related to the specialized area of assignment. 2-5 years of preferred experience in accounting, preferably in real estate or property management.
Preferred Qualifications
Experience with finance software platforms such as SAP and familiarity with real estate accounting systems (e.g., MRI, or similar)
Knowledge of property management, lease administration and operations
Working Relationships
Internal Clients and departmental partners (i.e. Facilities, Risk, Legal)
Property Managers and Landlords
Vendors and External Service Providers
Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions:
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.