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Remote Weekend Event Planning Jobs in Arizona (NOW HIRING)

iT1

Event Coordinator

Tempe, AZ · On-site +1

Own the planning and execution of 25 Trade Shows where iT1 exhibits and/or attends. * Own virtual ... Able to work flexible hours, including evenings and weekends as event schedules require

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Remote Weekend Event Planning information

How do remote weekend event planners effectively coordinate with vendors and clients when working off-site?

Remote weekend event planners rely heavily on digital tools and proactive communication to manage logistics with vendors and clients. They typically use video conferencing, project management platforms, and instant messaging to ensure everyone stays aligned on event details and timelines. Building strong relationships and setting clear expectations in advance are crucial, as in-person site visits may not be possible. Effective planners also establish contingency plans to address last-minute changes or technical challenges that can arise over the weekend.

What is a remote weekend event planner?

A Remote Weekend Event Planner is a professional who organizes and coordinates events, such as conferences, parties, or meetings, primarily during weekends while working from a remote location. Their responsibilities include communicating with clients, managing vendors, creating event schedules, and ensuring all details are handled smoothly without being physically present at the event site. This role often requires strong organizational skills, proficiency with virtual communication tools, and the ability to manage multiple tasks efficiently. Remote Weekend Event Planners play a key role in ensuring successful events while providing flexibility for both clients and themselves.

What are the key skills and qualifications needed to thrive as a remote weekend event planner?

To thrive as a Remote Weekend Event Planner, you need strong organizational skills, attention to detail, experience in event coordination, and typically a background in hospitality or a related field. Familiarity with project management software, virtual conferencing tools, and online registration systems is essential. Excellent communication, adaptability, and problem-solving abilities help you manage client expectations and handle last-minute changes. These skills ensure seamless event execution, client satisfaction, and the ability to work efficiently from a remote environment during weekends.

What is the difference between Remote Weekend Event Planning vs Remote Event Coordinator?

AspectRemote Weekend Event PlanningRemote Event Coordinator
CredentialsEvent planning certifications, hospitality or marketing backgroundEvent planning certifications, communication skills
Work EnvironmentPrimarily remote, weekend-focused, project-basedRemote, flexible hours, overseeing multiple events
Industry UsageEvent planning companies, hospitality, corporate eventsEvent management firms, corporate, nonprofit sectors

Remote Weekend Event Planning focuses on organizing events specifically during weekends, often requiring specialized scheduling and quick coordination. Remote Event Coordinators manage a broader range of events, including weekdays, and handle logistics, vendor communication, and on-site supervision. Both roles require strong organizational skills and certifications but differ mainly in scheduling and scope.

What are the most commonly searched types of Weekend Event Planning jobs in Arizona? The most popular types of Weekend Event Planning jobs in Arizona are:
What are popular job titles related to Remote Weekend Event Planning jobs in Arizona? For Remote Weekend Event Planning jobs in Arizona, the most frequently searched job titles are:
What job categories do people searching Remote Weekend Event Planning jobs in Arizona look for? The top searched job categories for Remote Weekend Event Planning jobs in Arizona are:
Remote Weekend Event Planning jobs near you

Event Coordinator

iT1

Tempe, AZ • On-site, Remote

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 20 days ago

Job description

iT1, a leading national technology solution provider headquartered in Tempe, AZ, is looking for a skilled and experienced Event Coordinator to join our Marketing team. iT1 has been ranked as one of Arizona's Best Places to Work for over a decade, running in the Small Business category. This role is an exciting opportunity to continue your career in the IT consulting and managed services world. You will be exposed to many of the top technology offerings in the market and can work with some of the most talented people in the country.
As the Event Coordinator at iT1, you will support the execution of high-quality internal and customer-facing events from concept to completion. This role will focus on the operation and logistics of end-to-end event planning, vendor coordination, and onsite execution to ensure events run smoothly, on time, and within budget. The ideal candidate will have a strong background in event management, thrive in fast-paced environments, and be comfortable managing multiple projects simultaneously.
Requirements
  • Own the planning and execution of 25 Trade Shows where iT1 exhibits and/or attends.
  • Own virtual webinars and events from start to finish and reconcile invoices in an accurate and timely manner
  • Manage all aspects of event execution, including venue coordination, exhibitor registrations, sponsorship deliverables, booth logistics, shipping, vendor management, and on-site support.
  • Manage internal & client facing events from start to finish and reconcile invoices and event debriefs in an accurate and timely manner
  • Partner with Sales, Marketing, and Executive Leadership to maximize event impact and business outcomes.
  • Conduct post-event analysis, reporting, and ROI measurement to drive continuous improvement.
  • Build the registration platform, speaker preparation, event marketing, attendee communications, and post-event follow-up.
  • Proactively troubleshoot issues during planning and onsite to ensure flawless execution.
  • Track attendee engagement and performance metrics to improve future programs.
  • Maintain organized event data including files, contracts, and post-event reports.
  • Ensure all eligible events include partners with MDF funding
  • Record all event costs for accuracy
  • Assist in annual budget planning to forecast following year's event schedule
  • Collaborate with Marketing to improve operational efficiencies and enhance attendee experience.
  • Place shipment orders from warehouse inventory in a timely manner
  • Assist with warehouse tracking for event inventory
  • Research and place orders with SWAG vendor
  • Be an asset to the Marketing department as needed and as time permits

JOB QUALIFICATION REQUIREMENTS:
  • 2+ years of experience in event planning, production, or operations
  • Associate's or Bachelor's degree in Marketing, Business, or related work experience a plus
  • Excellent organizational and project management skills with the ability to prioritize competing deadlines
  • Excellent communication and interpersonal skills
  • Strong time management skills with the ability to multi-task and prioritize
  • Proven ability to work independently while also being a strong team player
  • Adaptable to changing circumstances on short notice
  • Able to work flexible hours, including evenings and weekends as event schedules require
  • Demonstrated project management capabilities and budget management
  • Ability to travel once every 4-8 weeks

PREFERRED SKILLS:
  • Ability to anticipate needs and solve problems quickly under pressure
  • Proficient with CVENT, Monday.com, Canva & Microsoft Office Suite
  • Strong negotiation skills
  • Experience supporting lead generation and demand generation initiatives
  • Knowledge of Technology Channel partners and programs a bonus

PHYSICAL DEMANDS MAY INCLUDE:
  • Ability to stand and walk for extended periods during event setup, execution, and breakdown
  • Must be able to lift and carry up to 25 pounds occasionally (e.g., event materials, supplies)
  • Comfortable working in a variety of environments, including indoor and outdoor venues
  • Ability to bend, stoop, and reach as needed for event setup and logistics
  • May require travel up to 15-20% and long hours during peak event periods
  • Must be able to use standard office equipment and communicate effectively in person and via digital platforms
  • Computer work for up to 8 hours per day
  • Speaking (communicating information to clients/coworkers)
  • Hearing Requirements (In person speech, telephone, other sounds)
  • Near Vision (working with small objects or reading small print)

Benefits
  • Medical, dental, and vision benefits with highly subsidized premiums
  • Two weeks accrued paid time off in your first year, with increasing PTO as tenure increases, and most major holidays off
  • 401(k) Plan with employer match
  • Onsite Fitness Center
  • Onsite Monthly Massages

*iT1 is an equal opportunity employer. Employment decisions are made without regard to race, religion, sexual orientation, gender identity, national origin, disability status, veteran status, or other characteristics protected by law.

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