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Job Title:Sr. Event Technology Project Coordinator

Group/Team:Event Technology & Registration

Reports to:Manager or Sr. Manager (Event Technology & Registration)

Location:Remote within United States

Status:Full-time, Salaried, Exempt

Travel Requirements:20%, domestic/international (passport required)

WHO WE ARE
Opus Agency is a future-forward full-service global event agency with over 400 team members in the United States, London, Sydney, Singapore, and New Zealand. Our portfolio of clients includes world-shaping brands such as Amazon, Google, Microsoft, Salesforce, ServiceNow, and many others. As we look ahead to 2026 and beyond, our profound opportunity is to shape the future of events in an increasingly AI-infused world. In an era where digital interactions often dominate, the authenticity of real-world connections will become paramount. Events will emerge as the #1 priority for CMOs, driving brand success and fostering deep, meaningful relationships with audiences.

Our Event Technology & Registration team plays a critical role in this vision, partnering with world-shaping brands like Microsoft, Google, and Salesforce, as well as an ever-expanding roster of category creators and fast-growing global brands. With these clients, we don’t just respond to change; we shape it by pulling the future forward and leading them into a new era of event marketing. As a Sr. Event Technology Project Manager, you will be at the forefront of this mission, driving innovative and impactful strategies that align with this events-driven vision for the future.

WHAT WE ARE LOOKING FOR

The Sr. Event Technology Project Coordinator will fill support roles, workstream lead roles, or lead small project teams within Event Technology & Registration. They may serve as a lead on small-to-medium scale events, and/or in a support capacity on medium-to-large scale events.

This role is responsible for supporting and project managing event registration and attendee-facing digital platforms. This entails working with clients and other stakeholders to scope, build, launch and maintain digital event experiences and actively managing the attendee registration process. The Sr. Event Technology Project Coordinator will support event attendees through customer service and manage attendee data and reporting. This role will also support and manage onsite operations for related workstreams, including but not limited to badge pick-up/attendee check-in, attendee help desk, session scanning deployment, and content management functions through session catalogs and mobile apps.

This role requires the ability to independently manage one’s own work and the ability to manage a small team’s deliverables over extended planning cycles.

The Sr. Event Technology Project Manager will ensure planning deadlines are proactively met, budgets are maintained, Opus and client processes are implemented, and client needs are anticipated and exceeded.

YOU SHOULD HAVE

• 2-3+ years of experience in a relevant role is required, with preference for experience in corporate events with the following tools: Rainfocus, Swoogo, Stova, Bizzabo, Cvent, Eventbase, Airtable
• Proven experience in coordination of projects or events successfully from concept to execution
• Bachelor's degree from four-year institution is preferred.

ESSENTIAL RESPONSIBILITIES

• Lead the customer service workstream within a project, supporting helpdesk personnel, creating resources, and serving as an escalation and triage point
• May act as the primary point of contact for clients, internal stakeholders, and/or vendors for all event technology and registration workstreams  

• Serve as overall Event Technology and Registration lead on small to mid-sized projects, and serves as a workstream lead on large projects 

• Oversee all assigned tasks on multiple concurrent projects across event types  

• Develop, maintain, and drive workback schedules

• Lead and support the planning, execution, and closeout of attendee-facing event technology projects primarily for registration websites, but potentially including content/session scheduling, session scanning, exhibitor resource centers, speaker resource centers, and mobile apps

• Demonstrate proficiency in digital platforms and tools; understand functionality, user experience, and troubleshooting; consult clients on user experience best practices with support 

• Create and maintain internal process documentation, while ensuring all team members are aligned and following established processes and procedures  

• Manage and support documentation and content for platform/tool builds, translating business objectives into detailed technical specifications, documented processes, and project plans  

• Lead recurring client and team meetings, and participate in platform demos and technical discussions within area of expertise  

• Proactively identify potential risks and develop robust mitigation strategies, escalating critical issues to senior management as appropriate  

• Deliver projects within time and budgetary requirements  

• Oversee complex onsite deployments, including for badge pick-up, session scanning, and other event technology workstreams  

• Participate in internal trainings and creating resources; recommend process and resource improvements  
• Note: The Sr. Event Technology Project Coordinator may be placed in staffing assignments including event technology project management/support, registration management/support, housing management/support, and customer service.

SUPERVISORY RESPONSIBILITIES

• Oversees work of temporary staff deployed onsite at events

COMPETENCIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Displays strong critical thinking, organizational, and analytical capabilities.  
• Manages own time to meet project deadlines and in a manner that supports others meeting their project deliverables. 
• Demonstrates strong verbal and written communication and presentation skills, exhibiting confidence. 
• Ability to effectively prioritize workload on multiple projects and even