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Remote Subcontractor Administrator Jobs in Virginia

MasTec Industrial

Engineer, E&I

Norfolk, VA · On-site +1

$140K - $180K/yr

Monitor, support and administer technical subcontractors * Review engineering deliverables for ... Remote Appcast (For Export): #appred

SOSi

Finance Manager

Reston, VA · On-site +1

Monitor costs and subcontractor/vendor financial performance and billing. * Ensure timely, accurate ... Have knowledge and skills required to administer Level of Effort, Cost, and Firm Fixed Price type ...

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Remote Subcontractor Administrator information

What is the difference between Remote Subcontractor Administrator vs Remote Project Coordinator?

AspectRemote Subcontractor AdministratorRemote Project Coordinator
CredentialsExperience with contracts, subcontract management, and relevant certificationsProject management certifications (e.g., PMP), organizational skills
Work EnvironmentPrimarily administrative, contract-focused tasks in remote settingsCoordination of project activities, communication with teams remotely
Employer & Industry UsageConstruction, IT, engineering firms managing subcontractorsIT, marketing, consulting firms managing project timelines

The Remote Subcontractor Administrator primarily handles subcontract agreements and contract compliance, while the Remote Project Coordinator focuses on managing project schedules and team communication. Both roles often work remotely and require strong organizational skills, but their core responsibilities differ in scope and focus.

What is a remote subcontractor administrator?

Remote Subcontractor Administrators are professionals who manage and oversee relationships with subcontractors for a company, working entirely or primarily from a remote location. Their responsibilities typically include preparing and reviewing contracts, monitoring subcontractor performance, ensuring compliance with legal and company requirements, and facilitating communication between stakeholders. They often use digital tools to track project progress, handle documentation, and resolve any issues that may arise. This role is essential for companies that rely on external vendors or contractors and require efficient, organized contract management without the need for on-site presence.

How does a remote subcontractor administrator typically collaborate with project managers and subcontractors to ensure contract compliance?

As a Remote Subcontractor Administrator, you’ll work closely with project managers and subcontractors via digital communication tools to monitor contract terms, deadlines, and deliverables. Regular virtual check-ins, document management systems, and shared project trackers are commonly used to keep everyone aligned and address any compliance issues promptly. Collaboration also involves resolving disputes, clarifying contract requirements, and ensuring all necessary documentation is submitted on time. This remote structure emphasizes clear communication, proactive follow-up, and strong organizational skills to maintain seamless coordination across geographically dispersed teams.

What are the key skills and qualifications needed to thrive as a remote subcontractor administrator, and why are they important?

To thrive as a Remote Subcontractor Administrator, you need strong contract management, organizational, and negotiation skills, often supported by a background in business administration or a related field. Familiarity with contract management software, ERP systems, and compliance tools is typically required. Excellent communication, attention to detail, and problem-solving abilities are crucial soft skills for managing relationships and resolving issues remotely. These competencies ensure streamlined subcontractor processes, legal compliance, and effective coordination across distributed teams.
What are the most commonly searched types of Subcontractor Administrator jobs in Virginia? The most popular types of Subcontractor Administrator jobs in Virginia are:
What are popular job titles related to Remote Subcontractor Administrator jobs in Virginia? For Remote Subcontractor Administrator jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Remote Subcontractor Administrator jobs in Virginia look for? The top searched job categories for Remote Subcontractor Administrator jobs in Virginia are:
What cities in Virginia are hiring for Remote Subcontractor Administrator jobs? Cities in Virginia with the most Remote Subcontractor Administrator job openings:
Remote Subcontractor Administrator jobs near you
Infographic showing various Remote Subcontractor Administrator job openings in Virginia as of August 2026, with employment types broken down into 72% Full Time, 14% Part Time, and 14% Contract. Highlights an 100% Remote job distribution.

Senior Contracts Analyst ~ Hybrid remote (Reston, VA or Cambridge, MA)

LaBine and Associates

Reston, VA • On-site, Remote

Contractor

Re-posted 28 days ago

Job description

This is a hybrid position requiring in office support 2 to 3 days/week.
Our team is looking for a government contracts professional to support our Electronic Systems business area.
The Senior Contracts Analyst provides cradle to grave contract management of a portfolio of U.S. Government prime and subcontracts with various customers.
The role provides the opportunity to support proposal development and to administer contracts throughout the contract lifecycle while ensuring adherence to internal policy and compliance with regulations.
The successful candidate will be a key member of the contract administration team, who is compliance-oriented, experienced in the identification and mitigation of risk, adept at relationship building and highly organized.
Specific Responsibilities include:
  • Proposal support including Solicitation review, active participation in gate reviews, basis of estimate (BOE) development, and authoring of proposal conditions and assumptions
  • Proposal submission and negotiation including compliance with Truthful Cost or Pricing requirements
  • Contract review, redlining, and negotiation
  • Ability to serve as the primary point of contact on large research to production and/or production contracts
  • Serve as the primary point of contact for internal and external customers regarding contract matters
  • Maintain contract files per internal guidelines
  • Support and collaborate with internal stakeholders to proactively anticipate business needs and develop sound recommendations for compliant solutions
  • Ability and willingness to mentor junior Contracts Administrators
  • Support other special projects and/or represent the department on cross-functional teams, as assigned.

Qualifications:
  • Bachelor's degree and 8+ years of DoD contracting experience in a research and development environment, with both cost reimbursement and fixed priced contract types
  • Experience managing business to business contracts such as in a subcontractor to prime contractor, including negotiation of terms
  • Expertise in full contract lifecycle management including proposal support, negotiation, contract administration and closeout
  • Excellent writing skills with the ability to produce clear, concise, and accurate correspondence. A writing sample may be required as part of the application process.
  • Ability to demonstrate working knowledge and understanding of the FAR and DFARS
  • Strong critical thinking, communication and presentation skills with the ability to influence positive business outcomes
  • Outstanding interpersonal skills necessary for working in a cross functional, team environment and ability to develop effective relationships with internal and external customers
  • Ability to identify risk and develop mitigation recommendations
  • Proficiency with Microsoft Office Suite, especially Word, Excel, Power Point, and Outlook, as well as Customer's Portals (PIEE, Exostar) and ERP Applications
  • DoD Secret clearance

Preferred Qualifications:
  • Experience with Earned Value Management Systems
  • MBA, Juris Doctor or other advanced degree
  • DoD Top Secret clearance
  • Professional Certifications (e.g. CFCM, CPCM, etc)

Location: This role is hybrid (a combination of in-office and work-from-home) from our Cambridge, MA. office. Alternatively, this role can also be based out of Reston, VA.
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About LaBine and Associates

Sourced by ZipRecruiter

LaBine and Associates is a full service talent acquisition firm specializing in executive search for a myriad of industries. Through our partnerships with experienced associates, we can also provide staffing support, expert consultants, and interim executives for your company’s needs. We have deep industry knowledge with understanding in multiple industries. Our specialists include experts in banking/finance, HR/Legal, Technology, Health Care, Life Sciences, Engineering, Energy, Supply Chain, Mining, Agribusiness and manufacturing.

Industry

Professional, scientific, and technical services

Company size

11 - 50 Employees

Headquarters location

San Mateo, CA, US

Year founded

2013

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