Job Title: Project Coordinator (Remote)
Location: Raleigh, NC
Duration: 12+ Months with possible extension
Job Description:
The APD Project Coordinator is an entry-level role that provides essential coordination, structure, and operational support for the Advanced Planning Document (APD) Writing Team within the NC Medicaid Program. This position assists with contract tracking, documentation management, process organization, and communication to ensure APD activities run efficiently and remain compliant with federal and state requirements. By providing high-quality administrative and project coordination support, this role strengthens operational consistency across the Advanced Planning Office (APO) and contributes to the overall success of the Medicaid Enterprise System (MES) Program.
Key Responsibilities
- Support APD development activities through scheduling, meeting coordination, and preparation of required documentation
- Assist with contract tracking and alignment between APDs, amendments, and contract requirements
- Maintain and organize APD documentation, templates, correspondence, and audit records
- Help track deliverables, timelines, and dependencies across APD efforts
- Prepare status updates, meeting summaries, and reports as needed
- Ensure documentation accuracy and readiness for APD submissions
- Support cross-team communication between business units, project teams, vendors, budget offices, and other stakeholders
- Assist with version control, document formatting, and quality checks
- Provide logistical support for APD kick off, review, and closeout cycles
- Help maintain internal tools, trackers, and repositories used by the APD team
- Support continuous process improvement efforts within the APO
Skills:
Skill
Required/Desired
Amount
of Experience
Experience executing against multiple priorities/projects.
Required
2
Years
Working knowledge of project collaboration and tracking tools (Microsoft Project Suite, MS Teams, Zoom, etc.)
Required
2
Years
Very good documentation, organizational, and coordination skills.
Required
3
Years
Very good level communication skills, both verbal and written.
Required
2
Years
Demonstrated collaboration experience.
Required
2
Years
Ability to manage multiple tasks and deadlines in a fast-paced environment.
Required
2
Years
Experience with administrative support, scheduling meetings, managing documentation, coordinating communications, and other duties as assigned.
Required
2
Years