Remote Purchasing Assistant Jobs in Madison, WI (NOW HIRING)

The Office of Interdisciplinary Professional Programs (InterPro) is searching for an individual to join our Accounting and Financial services support team; a high-performing group that values teamwork, open communication, and shared growth. This team provides a variety of operational and financial functions to support daily operations of InterPro's credit programs, professional development courses, and member-based consortia. General duties include: process/support financial transactions such as invoicing, reimbursements and card purchases; assist Accountants with academic support services agreements (ASSAs) and contracts; provide high level customer service to internal stakeholders.

This position can part-time, between 50%-75%, preferred 50%.

The work schedule is flexible and will be determined at the time of hire within the general office hours of 7AM-6PM.

This position is eligible for partial remote work. Remote schedule will be determined at time of hire with the expectation of being in the office as needed. InterPro Offices are located on the 3rd floor of the Fluno Center, 601 University Ave. Remote work requires an approved remote work agreement (RWA) agreement. An RWA requires successful candidates to possess their own high-speed internet and phone to perform the work on a university provided computer. Per University policy, transportation between home and assigned work location is not payable/reimbursable and will be at the expense of the employee.

• Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies

• Creates general reporting for transactions

• Answers advanced fiscal questions and provides information based on set materials and standards to various audiences

• Reviews transaction processing internal controls and recommends policies and procedures

• Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials

• Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit

• Reallocates expenses to appropriate funding strings

• Audits or reconciles original purchase documents with payments

College of Engineering, Office of Interdisciplinary Professional Programs (InterPro)

The minimum pay for this position is $23/hr. Actual pay will depend on experience and qualifications.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Please review thesummary of benefitsfor more information.

• Minimum two (2) years of experience processing invoices, travel payments/reimbursements, allocating expenses to appropriate funds, using and/or managing a p-card and other financial transactions

• Minimum one (1) year of experience in a role responsible for interpreting and adhering to regulatory frameworks, including state statutes and organizational policies

• Minimum two (2) years providing customer service (internal or external customers) in an administrative setting

• Experience using Excel or other spreadsheet applications (comfortable with basic navigation, data entry, simple functions and formatting)

• Experience working at the State or UW System in a finance related role

• Experience with Workday

• Experience supporting non-finance employees with financial transactions

• Experience working within an organization with varied funding sources (memberships, sponsors, revenue shares, UW Medical Foundation funds, etc)

Associate's or Bachelor's degree preferred; focus in a business or finance related field preferred

To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload the following:

• Letter of Qualification

• Resume/CV

Important: The application has only one attachment field. Upload the required documents in that field, either as a single combined file (PDF preferred) or as multiple files in the same upload area.

Your letter of qualification and resume/CV should address how your training and experiencealignwith theRequired and Preferred Qualificationslisted above. Please specifically provide examples thatdemonstrateyour experience in each of the following:

• Processing financial transactions, including the types of transactions handled and the systems or tools used to process, record, and track them (e.g., Excel, Google Sheets, Workday, SAP, QuickBooks, etc.).

• Customer service experience supporting internal or external customers with financial transactions, including resolving inquiries, explaining transaction-related processes, and the interpretation and application of relevant regulatory requirements to ensure accurate and compliant support.

Applicationreviewers will rely on these written materials todeterminewhich applicants move forward in the process. References will be requested fromfinalcandidates. All applicants will be notified once the searchconcludesand a candidate is selected.

UW-Madison is not an E-Verify employer and therefore we cannot accept F-1 OPT STEM Extensions for employment eligibility. Please be aware that successful applicants are responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. This position is a renewable position that will require continuous work eligibility, if you are selected for this position you would have to provide proof of work authorization and eligibility to work.

Molly Olds, HR Generalist, molly.olds@wisc.edu

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information

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The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR)in the division you are applying to.Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
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