Remote Project Controls Assistant Jobs in Albany, NY

Senior Project Accountant / Billing Specialist

Job Description

This fully remote Senior Project Accountant / Billing Specialist role supports large-scale construction projects by overseeing financial administration, project billing, cost tracking, reporting, and systems management. The position serves as a key partner to project management, project controls, accounting, and operations teams, ensuring accurate invoicing, clear financial reporting, and strong project cost visibility throughout the entire project lifecycle. This is a newly created role with opportunities to contribute to a growing project team and shape financial processes for complex construction and infrastructure initiatives.

Responsibilities

• Manage and support the subcontractor invoicing process, including detailed invoice review, validation against contracts, reconciliation of amounts, and tracking of payments.
• Prepare, coordinate, and process client billings, ensuring all invoices are accurate, timely, and fully aligned with contractual terms and project milestones.
• Monitor project financial performance by tracking budgets, commitments, invoices, and actual project costs to provide clear visibility into project status.
• Assist with project cost control activities, including reporting on budget versus actual costs, committed costs, invoiced costs, estimate at completion (EAC), cash flow forecasting, and cost and performance KPIs.
• Generate, maintain, and distribute recurring financial and operational reports for project leadership and stakeholders, ensuring information is reliable and easy to interpret.
• Utilize multiple project accounting and management systems, including ERP and project management platforms such as Procore, Deltek, PM Web, Ariba, and similar tools, along with Microsoft Office applications.
• Leverage advanced Microsoft Excel skills to analyze cost data, perform reconciliations of project accounts, and prepare comprehensive financial reporting packages.
• Support month-end close and project closeout activities, including billing reconciliations, accruals, journal entries, and compilation of financial documentation.
• Coordinate project-related administrative requirements, such as badging, access requests, and document management across contractor and client platforms.
• Maintain organized project records, including contracts, change orders, invoices, general ledger entries, accounts payable records, and supporting financial documentation, in accordance with company and client standards.
• Partner closely with Project Managers, Project Controls, Accounting, and Operations teams to ensure project financial data remains accurate, current, and aligned across systems.
• Assist with audits, compliance reviews, and other project accounting initiatives, providing documentation, explanations, and support as needed.
• Perform job costing and cost allocation activities to ensure costs are properly captured, coded, and reported for construction and capital projects.
• Contribute to continuous improvement of project accounting processes, tools, and reporting to support a fast-paced and growing project environment.

Essential Skills

• Minimum of 3 years of experience in project accounting, construction accounting, billing, or project financial administration.
• Strong understanding of project billing, invoicing, cost tracking, forecasting, and financial reporting for construction, engineering, infrastructure, or capital projects.
• Proficiency with ERP and project accounting systems such as Procore, Deltek, PM Web, Ariba, or similar platforms.
• Advanced Microsoft Excel skills, including experience with reporting, pivot tables, lookups, and financial analysis.
• Solid knowledge of general ledger accounting, reconciliations, accounts payable, journal entries, and month-end close processes.
• Demonstrated experience with job costing and cost allocation in a construction or project-based environment.
• Excellent organizational skills with the ability to maintain detailed and accurate financial records across multiple projects.
• Strong analytical skills with the ability to interpret financial data, identify trends, and provide meaningful insights to project stakeholders.
• Clear and professional communication skills, both written and verbal, to collaborate effectively with project management, accounting, and operations teams.
• Proven ability to manage multiple priorities and deadlines while working effectively in a fast-paced project environment.

Additional Skills & Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field is preferred.
• Experience supporting large construction, engineering, infrastructure, or capital projects is highly beneficial.
• Comfort working with multiple project management and accounting platforms and adapting to new systems.
• Ability to partner closely with cross-functional teams and build strong working relationships.
• Attention to detail and commitment to accuracy in billing, cost tracking, and financial reporting.
• Capability to support audits and compliance reviews by preparing documentation and explaining financial data.
• Interest in contributing to process improvements and helping shape financial practices in a newly created role.

Work Environment

This is a fully remote position, offering flexibility while supporting a major construction project. The role is newly created, providing the opportunity to help define and refine processes as part of a growing project team. You will work primarily with digital tools and systems, including ERP and project accounting platforms such as Procore, Deltek, PM Web, Ariba, and Microsoft Office applications, with a strong emphasis on Excel-based reporting and analysis. Training and overlap will be provided with the current individual who has supported similar projects, ensuring a smooth transition into the role. The team encourages quarterly visits to Essex Junction, Vermont for onsite collaboration and project functions; these visits are fully expensed by the project team. You will collaborate closely with Senior project leadership and project management professionals in a dynamic, fast-paced environment focused on large-scale construction and infrastructure initiatives.

This is a Contract position based out of Waterford, NY.

The pay range for this position is $30.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Aug 21, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.