Summary:
The Mortgage Lock Desk Specialist at V.I.P. Mortgage, Inc. is responsible for the accurate and timely processing of lock-related requests submitted by Loan Officers and TPO originators. This role is execution-focused and volume-driven, with an emphasis on service levels, accuracy, and adherence to pricing and lock policies.
The Lock Desk Specialist plays a critical role in ensuring smooth loan origination workflows by processing tickets efficiently and consistently within established guidelines.
Essential Job Functions:
Lock Desk Operations
- Process lock, extension, renegotiation, relock, and cancellation requests in Encompass
- Review requests for completeness, accuracy, and compliance with pricing and lock policies
- Utilize Optimal Blue to validate pricing, lock terms, and eligibility
- Communicate clearly with Loan Officers, Account Executives, and Operations teams regarding lock status, corrections, or issues
- Maintain service level standards for ticket turnaround times
- Collaborate with Secondary team on loan-level data reconciliation
- Assist with ad hoc projects and responsibilities as directed by Lock Desk Manager
Ticket & Workflow Management
- Monitor lock desk queues and prioritize tickets based on urgency and established SLAs, generally within 1-2 hours of the request
- Maintain responsibility for approximately 20–25% of total lock desk tickets, with a representative mix of both routine and complex requests
- Ensure all lock actions are properly documented in Encompass
- Escalate pricing discrepancies, system issues, or policy exceptions as appropriate
- Assist in maintaining clean pipelines and minimizing rework or corrections
Quality & Compliance Support
- Follow established lock desk policies, procedures, and controls
- Assist with audits, post-lock reviews, and quality checks as requested
- Identify recurring issues and communicate trends or concerns to management
- Other duties as assigned by management
Qualifications:
- High School diploma or GED, required.
- 1–3 years of mortgage experience, preferably in Lock Desk, Secondary, or Operations
- Working knowledge of mortgage rate locks, extensions, and pricing concepts
- Experience using Encompass LOS and Optimal Blue
- High attention to detail and accuracy
- Strong time management and organizational skills
- Ability to work efficiently in a high-volume, ticket-driven environment
- Clear written and verbal communication skills
Work Environment:
- Office Setting
- Hybrid
- Shift time of 9am-6pm PST
Physical Demands:
- Dexterity of hands to operate a computer keyboard.
- Reaching overhead above the shoulders and horizontally bending at the waist, climbing, kneeling, and stooping for installation of hardware and more.
- Hearing and speaking to communicate and provide information to others.
- Prolonged periods sitting at a desk and working on a computer.