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Proposal Manager Job DescriptionThe Proposal Management Team

The Proposal Management team handles end-to-end RFx processes at Okta. We are an agile, highly collaborative team supporting Okta's most critical, high-value strategic RFx initiatives for our go-to-market organization. The Proposal Management function sits strategically within Okta's global Presales Organization.

Proposal Manager Opportunity

We are seeking a forward-thinking Proposal Manager to elevate and scale our global RFx operations. If you view RFPs not as an administrative chore, but as a strategic puzzle to be solved using cutting-edge technology, creative storytelling, and data-driven insights, you'll fit right in.

In this role, you will act as both a process architect and a strategic advisor. You will own the end-to-end proposal lifecycle across our global markets. You will partner closely with international Account Executives, Solution Engineers, Product teams, and Executives to build compelling, winning responses for world-class brands.

This position moves far beyond traditional, reactive document management. Reporting to the Manager of Global Proposal Management, you will champion modern, AI-integrated workflows and serve as a trusted advisor to our deal teams. Crucially, you will look at the macro picture, analyzing trends across our global submissions to provide actionable intelligence that directly shapes Okta's long-term product and commercial strategies.

What you'll be doing 

• Architect & Advise: Own and orchestrate the end-to-end proposal lifecycle for high-value enterprise and strategic accounts across global markets, acting as a strategic consultant to deal teams rather than just an administrator.
• AI-Driven Content Crafting: Serve as the power-user and global champion for our proposal tech stack. Use AI to generate, refine, and optimize responses, while maintaining Okta's unique global brand voice.
• Global Collaboration: Partner seamlessly with international, cross-functional stakeholders, including Sales, Solution Engineering, Professional Services, Product, Security, and Legal, to synthesize multi-contributor inputs into a unified, compelling narrative.
• Data-Driven Strategy: Analyze post-RFP data and global submission trends to deliver actionable insights to leadership, directly influencing Okta's product roadmap and commercial go-to-market strategies.
• Creative Storytelling: Review, edit, and elevate complex technical responses, translating them into clear, value-driven prose that highlights Okta's competitive differentiators and aligns with specific account win-themes.
• Knowledge Management: Maintain, curate, and scale our global content repository, ensuring our foundational technical, security, and corporate messaging is always accurate, fresh, and readily accessible.

What you'll bring to the role

• Experience: 3+ years of dedicated experience in proposal management, complex technical writing, or strategic GTM enablement.
• AI & Tech Savviness: A forward-thinking mindset with curiosity and comfort using AI tools and modern proposal automation software to drive efficiency.
• Global Mindset: Experience working across diverse geographic regions and supporting international sales cycles with multi-cultural stakeholders.
• Analytical Rigor: The ability to look past individual deadlines, spot macro trends in RFP requirements, and translate data into strategic insights for leadership.
• Communication Mastery: Exceptional writing, editing, and storytelling skills; you know how to make dense technical frameworks sound engaging and business-critical.
• Leadership & Influence: Strong interpersonal presence with the confidence to guide, challenge, and align senior executives and deep technical experts under tight timelines.
• Education: BS/BA Degree or equivalent practical experience.

And extra credit if you have experience in any of the following! 

• Direct experience with advanced features in proposal management platforms like Responsive (formerly RFPIO), Loopio, or similar AI-powered RFx software.
• Prior experience navigating the fast-paced, matrixed environment of a global SaaS enterprise.

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