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Remote Expense Management Jobs in Miami, FL (NOW HIRING)

Spearmint Energy

Corporate IT Administrator

Miami, FL · On-site +1

... expense management, archiving, ITSM/ticketing, password management, and telephony platforms ... Act as the internal escalation point between employees and the MSP helpdesk, including remote ...

Canon Medical Systems

Field Service Eng -Miami

Miami, FL · Remote

This is a remote, based position in USA. The selected candidate will be required to live in or near ... Prepare work orders, parts orders, part returns, mileage logs, expense forms, time sheets and other ...

Grainger

District Sales Representative

Miami, FL · On-site +1

$10K - $150K/yr

Remote Imperial Supplies, a Grainger Company, is a national distributor of quality maintenance ... This role partners closely with a Regional Sales Manager and internal business teams to execute a ...

Grainger Businesses

District Sales Representative

Miami, FL · On-site +1

$10K - $150K/yr

Remote Imperial Supplies, a Grainger Company, is a national distributor of quality maintenance ... This role partners closely with a Regional Sales Manager and internal business teams to execute a ...

Mobotrex Inc

Regional Sales Manager - Florida

Miami, FL · On-site +1

Regional Management * Manage regional sales activity in a cost-efficient manner aligned with the ... Submit timely and accurate expense reports in accordance with company policy. * Follow all company ...

Mobotrex LLC

Regional Sales Manager - Florida

Miami, FL · Remote

Regional Management * Manage regional sales activity in a cost-efficient manner aligned with the ... Submit timely and accurate expense reports in accordance with company policy. * Follow all company ...

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Remote Expense Management information

What is remote expense management?

Remote expense management refers to the process of tracking, submitting, approving, and reimbursing business expenses from anywhere, without needing to be physically present in an office. This approach typically uses digital tools or software platforms that allow employees to upload receipts, fill out expense reports, and managers to review and approve expenses online. It is especially useful for companies with remote teams or employees who travel frequently. Remote expense management helps increase efficiency, reduce paperwork, and maintain accurate financial records.

What are some common challenges faced by remote expense management professionals, and how can they be addressed?

Remote expense management professionals often encounter challenges such as ensuring timely submission and approval of employee expenses, maintaining compliance with company policies, and effectively communicating with team members across different locations and time zones. To address these challenges, it's important to use robust expense management software, establish clear processes, and maintain regular communication with both employees and finance teams. Proactively reaching out for clarification and staying organized can greatly enhance accuracy and efficiency in this remote role.

What are the key skills and qualifications needed to thrive in remote expense management, and why are they important?

To excel in Remote Expense Management, you need strong analytical abilities, attention to detail, and a background in finance or accounting, often supported by a relevant degree. Familiarity with expense management software such as Concur or Expensify, and proficiency in spreadsheet tools like Excel, are typically required. Excellent organizational skills, written communication, and self-motivation are vital soft skills for managing workflows and collaborating remotely. These competencies ensure accurate tracking, compliance, and efficient handling of company expenses in a distributed work environment.

What is the difference between Remote Expense Management vs Remote Accounts Payable Specialist?

AspectRemote Expense ManagementRemote Accounts Payable Specialist
Primary RoleManaging and overseeing employee expenses, reimbursements, and expense policiesProcessing vendor invoices, payments, and maintaining accounts payable records
Required SkillsExpense reporting, policy compliance, financial software familiarityInvoice processing, data entry, financial reconciliation
Work EnvironmentFinance or HR departments, often within larger organizationsFinance or accounting teams, often in corporate finance departments
CertificationsGenerally not required, but finance or accounting certifications can helpLikewise, certifications are optional but beneficial

Remote Expense Management focuses on overseeing employee expenses and reimbursement processes, while Remote Accounts Payable Specialists handle vendor payments and invoice processing. Both roles require financial software skills and are integral to company finance operations, but they serve different functions within the finance department.

What are popular job titles related to Remote Expense Management jobs in Miami, FL?

For Remote Expense Management jobs in Miami, FL, the most frequently searched job titles are:

What job categories do people searching Remote Expense Management jobs in Miami, FL look for?

The top searched job categories for Remote Expense Management jobs in Miami, FL are:

What cities near Miami, FL are hiring for Remote Expense Management jobs?

Cities near Miami, FL with the most Remote Expense Management job openings:

Remote Expense Management jobs near you
Infographic showing various Remote Expense Management job openings in Miami, FL as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% Remote job distribution.

Office Manager and Travel & Expense Coordinator - Onsite Miami

PerfectServe

Miami, FL • On-site, Remote

$21 - $26/hr

Full-time

PTO

Posted 6 days ago

Job description

About the Role

We're looking for a proactive, highly organized Office Manager and Travel & Expense Coordinator to lead day-to-day operations for our Miami office and serve as PerfectServe's company-wide administrator for corporate travel, expense, and card programs. This full-time, onsite role ensures a professional, welcoming experience for employees and visitors, while also owning critical financial operations infrastructure that supports the entire organization. You'll work closely with our two remote Executive Assistants to provide exceptional, coordinated support across the business.

Key Responsibilities

Office Coordination & Upkeep

  • Maintain office supplies (water, coffee, snacks, kitchen) and general tidiness
  • Ensure the space is ready for meetings and events
  • Serve as point of contact for facility vendors (e.g., shredding services) and liaise with building management on permits, insurance clearances, and quotes

Package & Mail Management

  • Receive deliveries and coordinate pickups from lockers (FedEx/Amazon)
  • Manage incoming mail - scanning, forwarding, and timely distribution
  • Send and receive courier packages

Meeting, Travel & Event Support

  • Assist with booking office space, conference rooms, catering, meals, and AV equipment
  • Coordinate travel and hotel arrangements for team meetings, go-lives, and team-building events
  • Book travel for non-corporate-cardholders company-wide (team events, go-lives, etc.) and for external guests (trainers, clients, candidates, guest speakers)
  • Support planning and research for large company events (e.g., PS Summits, client events)

Badge, Access & Parking Administration

  • Manage employee badge setup for suite access using Prism
  • Oversee license plate registration and parking app setup for designated spots

Corporate Credit Card Program Administration

  • Serve as company administrator and primary contact for MUFG
  • Handle direct calls from MUFG agents for transaction confirmation
  • Assist cardholders with questions and concerns; process new card requests for new hires and job changes company-wide
  • Deactivate cards for terminated employees company-wide; order replacements for lost or stolen cards
  • Investigate fraudulent charges or duplicate transactions on AP cards or executive accounts

Concur (Travel & Expense) Administration

  • Serve as main company administrator and point of contact for all employees
  • Manage user account setup, deactivation, and supervisor/department changes; link new cards to Concur accounts
  • Re-route expense and travel approvals during supervisor PTO or travel
  • Own major account changes (company acquisitions, state/country tax changes, T&E policy updates)
  • Build reports (budgetary, ESG, and other reporting needs) and manage finance/administration permissions
  • Coordinate with Concur on technical case logs, requests, and secondary credit card vendor integrations
  • Set up billable client coding for client reimbursements and go-live tracking
  • Contact and negotiate corporate rates with car rental companies and hotels
  • Serve as main contact for third-party funding partner (Bambora) for employee reimbursements and bank funding setup
  • Deliver travel & expense training; investigate missing payments or reimbursement issues
  • Field companywide questions on expense or travel booking

Executive Support

  • Provide on-site assistance to our remote Executive Assistants for scheduling and logistics
  • Additional responsibilities may be assigned as business needs require.

Qualifications

  • Minimum 3+ years of experience as an Office Manager, Travel & Expense Administrator, or similar administrative/operations role
  • Experience administering a corporate card program and/or a T&E platform; Concur experience strongly preferred
  • Strong organizational, communication, and vendor-management skills
  • Ability to work independently and manage multiple, competing priorities
  • Comfortable supporting both on-site and remote/hybrid teams
  • Tech-savvy, with familiarity in Microsoft 365, Slack, and scheduling platforms
  • Experience coordinating travel, meetings, and vendor relationships
  • High level of discretion and professionalism when handling sensitive financial and personnel information
  • Experience negotiating corporate rates with vendors a plus

 Why Join PerfectServe?
At PerfectServe, we are transforming healthcare communication and collaboration to help clinicians deliver better care. You'll work with a dedicated and mission-driven team in an environment that values growth, transparency, and innovation.
**Please do not use AI tools to generate your application materials. We value authentic, personal communication and want to understand your unique voice and perspective.**
We offer a compensation range of $21 to $26/hr USD, with compensation tailored to your background, strengths, and potential to grow within the team.
The salary range listed for this role reflects our commitment to pay transparency and is based on market data, internal equity, and the scope of responsibilities. compensation will be determined by a combination of factors, including the candidate's experience, skills, and the specific team or product area they support.
We regularly review compensation across the company to ensure fairness and consistency. If you are a current employee and have questions about how your compensation aligns with our ranges, we encourage you to speak with your manager or People Operations.

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